Administrative Support Coordinator/IECE & SoE (UEC)

Job Description:

Administrative Support Coordinator/IECE & SoE (UEC)

Description

About University Enterprises Corporation at CSUSB

(This is not a state position)

University Enterprises Corporation at CSUSB ("UEC") supports the university's educational mission by providing quality services that complement the instructional program. The University depends upon UEC to provide services that cannot be supported with state funds. We’re responsible for business enterprises on campus including, but not limited to, dining, bookstore, convenience store, and vending services. We also serve as the grantee for federal, state, and local funding for research and sponsored projects.

Position Summary

Temporary, Full Time, Non Exempt, Benefited position through 12/31/2025 (Appointment may be renewed annually based upon availability of funds, availability of work and satisfactory job performance).

Salary: $4,679.00-$5,200.00 per month

Location: CSUSB Campus and may be required to visit and/or work from off-campus IECE office locations as needed.

Work Schedule

40 hours per week. Schedule to be arranged, but typically, Monday-Friday from 8:00AM-5:00PM though some nights, weekend work may be required.

First Review Deadline

This position will remain open until filled.

Typical Activities

Under minimal supervision of the IECE Director, the Administrative Support Coordinator will work independently to:

• Coordinate the administrative support component of existing IECE and SoE programs and projects; plan and execute projects with broad and visible impact that may involve coordination with external stakeholders and campus departments.
• Coordinate, schedule and assist in delivering a number of recurring, and one-time, events and meetings; including but not limited to community and campus events, monthly meetings, annual retreats, and strategic grant and program meetings.
• Prepare, edit, and format documents, such as memos, reports, and invoices. Assist in the monitoring and reporting of budgets for programs and grants
• Maintain databases, filing systems, and contact lists.
• Respond to inquiries, provide information, and communicate with staff, faculty, clients, and stakeholders.
• Oversee general office operations including monitoring and ordering office supplies and food deliveries.
• Respond to inquiries including answering/directing phone calls, emails and other digital queries and correspondence.
• Coordinate domestic and international travel for employees.
• Provide directions to support staff and/or student assistants and be fully accountable for the workflow and completion of work for the assigned support staff.
• Limited local travel to events and IECE off campus locations.
• Perform all other job-related duties as assigned.

Minimum Qualifications

• Education:
  • High School Diploma or GED
• Experience:
  • Minimum 1 year of experience working in an administrative support coordination role. Ideal candidates would have knowledge of and experience with the operations of grant-funded programs, ancillary units, and academic units.
• Other:
  • Must be a motivated self-starter that is able to “think like an owner” and be results oriented.
  • The ability to independently handle multiple work unit priorities and projects is required. The ability to apply independently a wide variety of policies and procedures where specific guidelines may not exist is required.
  • The ability to handle effectively a broader range of interpersonal contacts, including those at a higher level is required along with the ability to work cooperatively with a diverse group of people.

Preferred Qualifications

• A Bachelor’s degree in a business or a closely related field is strongly desired.

Benefits Include:

• Medical, Dental, Vision, Flex Cash option
• CalPERS Retirement and CalPers 457
• Group Term Life/ Accidental Death & Dismemberment (AD&D)
• Holidays & Personal Holiday
• Vacation and Sick pay accruals
• Educational Assistance Benefit is based on availability of funding.
• Workers' Compensation, Unemployment Insurance, State Disability Insurance

EQUAL OPPORTUNITY EMPLOYER

University Enterprises Corporation at CSUSB is committed to a diverse workforce and affirmative action, and is an equal opportunity employer. UEC maintains and promotes a policy of non-discrimination and non-harassment on the basis of race, sex, gender, color, age, religion, national origin, ancestry, marital status, sexual orientation, physical or mental disability, pregnancy, medical condition, genetic characteristics, status as a disabled veteran, or disabled veteran of the Vietnam era.

To view the UEC Affirmative Action Program, please contact UEC Human Resources at (909) 537-7589 Monday through Friday between the hours of 8:00am and 5:00pm.

As an equal opportunity employer, University Enterprises Corporation at CSUSB (UEC) is committed to a diverse workforce. If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access UEC's career website as a result of your disability. You may request reasonable accommodations by calling UEC's Human Resources Manager at 909-537-7589.

EEO AA Policy Statement

Employment of Individuals with Disabilities and Protected Veterans

Supplemental Information

UEC is an EOE - Minority/Female/Disability/Veterans. This position will remain open until filled. This has been designated as a sensitive position. The selected candidate must successfully pass a thorough background investigation to include a criminal history check prior to appointment.

Advertised: Nov 13 2024 Pacific Standard Time
Applications close:

Closing Date/Time: