Temporary - Administrative Assistant or Specialist (Multiple Positions/Parks and Recreation Dept)

Job Description:

Temporary - Administrative Assistant or Specialist (Multiple Positions/Parks and Recreation Dept)

Description

Minimum Qualifications
Education and/or Equivalent Experience:

Administrative Assistant:

• Graduation from an accredited high school or equivalent, plus three (3) years of experience in general clerical/secretarial experience.
• Education and or experience will substitute for the minimum qualifications

Licenses and Certifications Required:

• None.

Administrative Specialist:

• Graduation with a Bachelor’s degree from an accredited four (4) year college or university with major course work in Business or Public Administration or related field, plus four (4) years experience in a professional/administrative capacity.
• Experience may substitute for education up to a maximum of four (4) years.

Licenses and Certifications Required:

• None

Notes to Applicants

The City of Austin Parks and Recreation Department ( PARD ) provides, protects and preserves a park system that promotes quality recreational, cultural and outdoor experiences for the Austin community. Working with the City of Austin provides a number of health and welfare benefits, such as medical, paid leave time, a great retirement plan, training opportunities and more! Click HERE for more information.

Thepurpose of the Temporary - Administrative Assistant/Specialist position is to provide customer service to our patrons and customers by answering questions, taking payments, assisting with questions while working with diverse populations and communities, including interacting with individuals of diverse social, cultural, economic, and educational backgrounds. Staff should demonstrate strong leadership, exhibit creative thinking, exercise good judgment, and have excellent communication skills.

Duties include, but are not limited to:

• Provide administrative support and monitor the facility during scheduled hours.
• Perform opening and closing procedures of facility.
• Provide customer information and conference room reservation services.
• Cash handling and record-keeping.
• Front of house reception and greeting for the facility.

Work location and assignments will be determined during the hiring process and will be at the discretion of the hiring manager.

Application Instructions/Job Requirements:

• Application: A detailed, complete application is required, and applicants must include on their Employment Record all experience (work and/or volunteer) related to this job posting - up to 10 years or more; this will be used to determine your base compensation. Employment Record dates must include month and year. Verification of employment history dates on resume should match online Employment Application. Statements such as “See Resume” will not be accepted and a resume alone will not be accepted in lieu of a complete online application.
• Skills Assessments: Skills assessment(s) may be required as part of the recruitment process.
• Virtual Interviews: PARD may conduct virtual interviews.
• Military/Veteran: An applicant claiming Military/Veteran status must provide a copy of his or her DD-214(s), or valid comparable document, at the time of interview.
• Physical Requirements: Tasks may involve bending, lifting, walking, carrying, or using a force equal to lifting up to lifting up to thirty-five (35) pounds. Work environment includes inside, and outside environmental conditions, extreme temperatures, and hazards associated with equipment operation including fumes, oils, gases, and mists. Must be physically and mentally able to communicate, respond, and work with participant’s needs and safety issues.

Other Information:

• Application Status Communication: Please note that you will be contacted if you are selected to move forward in the hiring process. Once the department is no longer hiring for this position, you may receive a notification informing you the position is closed and the hiring process is concluded.
• Travel: If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program , you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.
• Tobacco and Vape-Free Workplace: PARD work site locations are tobacco-free. Use of tobacco products and/or e-cigarettes is not permitted on any PARD work site - including construction sites, parking lots, garages or in any personal vehicles located on the premises.

Pay Range
Admin Assistant: $21.63
Admin Specialist: $24.08
Hours
Work Location/Schedule:

• Variable schedule, 20-40 hours per week.
• May be required to work during special events, evenings, weekends & holidays.
• Work schedule and location is subject to change based on department needs and programs.
• May be required to work during city emergencies such as extreme weather events.

Job Close Date 02/06/2025 Type of Posting External Department Parks and Recreation Regular/Temporary Temporary Grant Funded or Pooled Position Not Applicable Category Clerical Location Various Austin Parks & Recreation Facilities Preferred Qualifications
Preferred Experience:

• Experience with cash handling, record keeping, and file maintenance.
• Experience working in a fast paced environment and communicating with diverse populations and communities, in person, by phone, email, and chat.
• Experience with Microsoft Office including Word, Excel, Outlook, and Teams.

Preferred Skills:

• Ability to fluently communicate (reading, writing, speaking) in English and Spanish.

Preferred Certification:

• Posses a current, nationally recognized CPR / AED certification or have the ability to obtain one within 30 days of hire.

Other:

• Ability to travel to more than one work location.

Duties, Functions and Responsibilities
This position is posted at multiple levels. Please select the appropriate job description. Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.


Administrative Assistant
Administrative Specialist
Knowledge, Skills and Abilities
This position is posted at multiple levels. Please select the appropriate job description. Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

Administrative Assistant
Administrative Specialist
Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA
The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.
Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.

Supplemental Questions

Required fields are indicated with an asterisk (*).
* The minimum qualifications for the Administrative Assistant position are: Graduation from an accredited high school or equivalent, plus three (3) years of experience in general clerical/secretarial experience. Education and or experience will substitute for the minimum qualifications. Do you meet the minimum qualifications for this position?

• Yes
• No

* The minimum qualifications for the Administrative Specialist are Graduation with a Bachelor's degree from an accredited four (4) year college or university with major course work in Business or Public Administration or related field, plus four (4) years experience in a professional/administrative capacity. Experience may substitute for education up to a maximum of four (4) years. Do you meet these minimum qualifications?

• Yes
• No

* This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired.

• I acknowledge and understand this position requires a Criminal Background Investigation.

* Which of the following best describes your proficiency with the Microsoft Office Suite, specifically, Word, Outlook, PowerPoint, Excel and Teams?

• No experience.
• Basic: create/edit simple documents, spreadsheets, emails, and entry-level layouts/designs.
• Intermediate: create/edit a variety of documents & spreadsheets; reformat document features such as color, font style and size of text, change page size/width; filter/sort data fields; and create posters/brochures.
• Advanced: create/edit complex documents & spreadsheets; integrate features such as tables, charts, mathematic formulas, hyperlinks, graphics; data/mail merge, import data from one document to another; and create/design complex designs and booklets.

* Would you prefer to work North, Central, or South?
(Open Ended Question)
* As related to this position, describe your experience working at a customer service desk in a recreational facility/center?
(Open Ended Question)
* Please describe your experience with cash handling and record keeping.
(Open Ended Question)
* Are you bilingual in English/Spanish?

• Fluent in both languages - speak, read and write
• Fluent in both languages - speak only
• Fluent in Spanish only
• Fluent in English only
• None of the above

* Are you able to work varying hours, weekends and holidays as required by this position?

• Yes
• No

* This is a multi-position job posting and you will only be notified if you are selected to move forward in the process. Once the department is no longer hiring for this position, you will receive a notification informing you of such.

• I acknowledge this statement

* Do you have the ability to travel to multiple sites as part of the regular job duties?

• Yes
• No

Optional & Required Documents

Required Documents Optional Documents