Accounting Specialist II (Revenue)

Job Description:

Accounting Specialist II (Revenue)

Description

Description

The City of Fremont's Finance Department is recruiting for

Accounting Specialist II (Revenue)

VIEW OUR RECRUITMENT BROCHURE

The Department
The Finance Department is responsible for providing quantitative financial information, policy analyses, and recommendations that help the City Council and all City departments make decisions about how to best allocate the resources available to the City.

First Review of Applications
The first review of applications is December 10, 2024 at 8:00 a.m. (PST). This recruitment may close without notice after this date so interested applicants are encouraged to apply immediately. A resume and supplemental questionnaire (part of the online application) must be submitted with the completed City application.

To be considered for this outstanding employment opportunity, please complete an application online by clicking "Apply" just above this box.

Selection Process
The selection process may include individual and/or panel interviews, a written and/or Excel exercise, background check (including credit and professional reference checks), DOJ fingerprint check for criminal history, and other related components. Only those candidates who have the best combination of qualifications in relation to the requirements and duties of the position will continue in the selection process. Meeting the minimum qualifications does not guarantee an invitation to participate in the process.

Reasonable Accommodation
Human Resources will make reasonable efforts in the examination process to accommodate persons with disabilities. Please advise Human Resources of any special needs a minimum of 5 days in advance of the selection process by calling (510) 494-4660 or emailing humanresources@fremont.gov.

Contact Us
For additional information, please contact Human Resources Department at:humanresources@fremont.gov.

The information contained herein is subject to change and does not constitute either an expressed or implied contract.

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Accounting Specialist II Class Specification

Definition
Performs a variety of financial, accounting and auditing office support duties; provides difficult or specialized financial, accounting or statistical office support in a centralized accounting setting; and maintains related records.

Class Characteristics

Accounting Specialist II: This is the journey level class within the series and has the ability to perform the full range of duties assigned, with only occasional instruction or assistance as unique situations arise. Incumbents receive general supervision from an assigned supervisor. Positions in this class are flexibly staffed and are normally filled by advancement from the I level. This class is distinguished from the Senior Accounting Specialist in that the latter performs advanced journey level work requiring a high level of independence and specialized knowledge, and/or provides lead direction over assigned staff.

Some positions within this classification may be permanently assigned at the Accounting Specialist I level based on the level and the nature of the duties assigned.

Essential Functions

• Performs difficult or specialized financial, accounting or statistical office support duties in a centralized accounting setting including accounts payable, accounts receivable and purchasing functions.
• Provides a variety of financial, accounting and auditing office support duties in the preparation, maintenance and processing of accounting records and financial transactions within an assigned operating department.
• Collects fees and other monies for various City services.
• Issues receipts and balance accounts on a regular basis.
• Receives checks by mail and process and balance accordingly.
• Records or posts information, data or figures.
• Maintains a variety of manual and automated records.
• Maintains accounting and financial and statistical records.
• Audits accounts receivable.
• Receives reports and other requests for payment with purchase order or contract documents.
• Reconciles and prepares payment requests for non-purchase order expenditures such as utility and telephone payments.
• Receives and processes bids, quotations, requisitions, purchase orders, agreements, contracts, and other documents.
• Purchases materials, supplies, equipment or services at the proper price, quantity, quality, and time, from the appropriate source.
• Researches and assembles information from a variety of sources for the completion of forms or the preparation of reports.
• Reviews and reconciles reports, computer output and related data.
• Provides information to the public or to City staff that may require the use of judgment and interpretations of City policies and ordinances, rules or procedures.
• Ensures proper authorization and compliance with City policies and procedures.
• Prepares and reconciles tax reports.
• Makes mathematical calculations.
• Provides information to vendors regarding invoices and purchase orders.
• Operates standard and specialized office equipment including computer equipment.
• Enters and retrieves data from an on-line or personal computer system and use such technology to produce reports.
• Performs a variety of general administrative office support duties such as typing, proofreading, filing, and answering the telephone.
• Builds and maintains positive working relationships with co-workers, other City employees and the public using principles of good customer service.

Marginal Functions

• May assist in the support of a board or commission including posting legal notices, preparing agendas, assembling background materials, delivering packets, and typing minutes of meetings as assigned.
• May post and maintain information on department/division intranet and/or internet website pages.
• Other duties as assigned.

Minimum Qualifications

Knowledge, Skills and Abilities

Incumbents of the entry (I) level are expected to acquire the following, while incumbents of the journey (II) level are expected to possess:

Knowledge of: Principles and practices of financial record keeping, bookkeeping and purchasing; applicable laws, rules and regulations; English usage, spelling, grammar, and punctuation; modern office practices and procedures; computer equipment and software applications related to assignment; basic mathematics; research methods.

Ability to: Perform detailed accounting clerical work accurately; prepare, maintain and reconcile various complex financial, accounting payroll, statistical auditing and numerical records; perform a variety of responsible clerical duties in support of department operations including maintenance of appropriate records and preparation of general reports. On a continuous basis, sit at a desk and/or stand at a counter for long periods of time; intermittently twist and reach office equipment. Operate a variety of office equipment such as a calculator, computer and software applicable to assignment. Write and use keyboard to communicate through written means; type on a 10-key calculation device; make mathematical calculations with speed and accuracy. Learn to use a variety of software systems; type at a speed necessary for successful job performance. Review documents related to department operations. Verify and check files and data; research and resolve discrepancies; track projects. May lift or carry light to moderately heavy items; run errands. Work independently with limited supervision and effectively in a team environment. Use initiative and sound independent judgment within established guidelines. Prioritize work and coordinate several work activities; provide customer service. Learn organization, procedures and operations of the city as necessary to assume assigned responsibilities. Understand, interpret, apply and explain department policies, procedures and rules. Explain, observe, identify and problem solve office operations and procedures for the public and with staff. Communicate clearly and concisely, both orally and in writing. Establish and maintain effective working relationships with those contacted in the course of work. Work with various cultural and ethnic groups in a tactful and effective manner.
Incumbents must possess the physical and mental capacity to work under the conditions described in this document and to perform the duties required by their assigned position.

Education/Experience

Any combination of education and experience that demonstrates possession of and competency in the requisite knowledge, skills and abilities would be qualifying.

Accounting Specialist I: A typical qualifying background would include completion of the twelfth grade or equivalent.

Accounting Specialist II: In addition to the above, two years of accounting clerical experience.

Licenses/Certificates/Special Requirements

Possession of, or ability to obtain by time of appointment, a valid California driver's license may be required.

Physical and Environmental Demands

Rare = 66%

Sitting: Constant
Walking: Occasional
Standing: Rare
Bending (neck): Frequent
Bending (waist): Rare
Squatting: Rare
Climbing: Rare
Kneeling: Rare
Crawling: Never
Jumping: Never
Balancing: Never
Twisting (neck): Occasional
Twisting (waist): Never
Grasp - light (dominant hand): Occasional
Grasp - light (non-dominant): Occasional
Grasp - firm (dominant hand): Rare
Grasp - firm (non-dominant): Rare
Fine manipulation (dominant): Occasional
Fine manipulation (non-dominant): Occasional
Reach - at/below shoulder: Occasional
Reach - above shoulder level: Rare

Push/pull:
Up to 10 lbs. Rare
11 to 25 lbs. Never
26 to 50 lbs. Never
51 to 75 lbs. Never
76 to 100 lbs. Never
Over 100 lbs. Never

Lifting:
Up to 10 lbs. Rare (daily) to Occasional (2x per year)
11 to 25 lbs. Rare - not daily
26 to 50 lbs. Rare - not daily
51 to 75 lbs. Never
76 to 100 lbs. Never
Over 100 lbs. Never

Carrying:
Up to 10 lbs. Rare
11 to 25 lbs. Rare
26 to 50 lbs. Never
51 to 75 lbs. Never
76 to 100 lbs. Never
Over 100 lbs. Never

Coordination:
Eye-hand: Required
Eye-hand-foot: Required
Driving: Not required

Vision:
Acuity, near: Required
Acuity, far: Not required
Depth perception: Required
Accommodation: Required
Color vision: Not required
Field of vision: Not required

Talking:
Face-to-face contact: Required
Verbal contact w/others: Required
Public: Required

Hearing:
Normal conversation: Required
Telephone communication: Required
Earplugs required: Not required

Work environment:
Works indoors, using computer monitor, works around others, works alone, works with others.

Class Code: Level II: 2545
FLSA: Non-exempt
EEOC Code: 6
Barg. Unit: CFEA
Probation: 12 months
Rev.: 11/15

The City of Fremont offers a comprehensive benefit package including general and holiday leave as well as medical, dental, vision, life, and long/short-term disability insurance.

To view a summary of the benefits the City offers, please visit: City of Fremont Benefits Summary

Salary:

$72,918.66 - $88,633.14 Annually