Administrative Assistant to the Assistant VP, Office of Equity and Compliance

Job Description:

Administrative Assistant to the Assistant VP, Office of Equity and Compliance

Description

CSUN strives to be a destination workplace, where everyone understands that they belong to a community that is vital in advancing student success and providing exemplary service to all stakeholders. We foster an environment of success, both for our students and our employees. We have a relentless passion for celebrating diversity, equity, and inclusion as well as being an employer of choice. You will also have the opportunity to realize your own goals be recognized for the work you do, and enjoy the unique value the CSUN community can offer. If this sounds like you, you’ve come to the right place. Learn more: https://www.csun.edu/about-csun .

Major Duties

Under general supervision, the Administrative Assistant to the Assistant Vice President provides direct support to the Assistant Vice President, Office of Equity and Compliance (Asst VP) including management of the calendar and coordination of special projects. The incumbent balances priorities, deadlines, project schedules, and other assignments while exercising tact, good judgment, and professionalism at all times.

• Coordinates daily flow of the Asst VPs schedule and communicates on behalf of the Asst VP with high-ranking university colleges and CSU officials.
• Performs administrative work in support of the overall operations of the Office of Equity and Compliance; these responsibilities include management and reconciliation of budget and adherence to CSU policies, coordination of department recruitment activities, onboarding and logistics for operations, and well as travel coordination.
• Acts as confidential support to the Asst VP which includes exposure to sensitive grievance information.
• Performs other duties as assigned.

*NOTE: To view the full position description including all of the required qualifications copy and paste this link into your browser: https://mycsun.box.com/s/6nemhv6l8ul5p76f6fgjg7ks6z0wice0

Qualifications

• Equivalent to graduation from an accredited four-year college or university.
• Equivalent to two years of full-time, progressively responsible professional/technical experience in Equity and Compliance or related area.

Knowledge, Skills, & Abilities

• General knowledge of: principles or organization, administration, and management; knowledge of practices and regulations as they pertain to Equity and Compliance: English grammar, spelling, and punctuation; and office methods, practices, and procedures.
• General knowledge of state and federal employment laws, rules, regulations, and collective bargaining procedures. Demonstrated ability and specialized skills to: analyze and find solutions to problems, communicate clearly and effectively, both orally and in writing; establish and maintain effective working relationships with staff, faculty, and others; work independently and plan day-to-day activities; quickly learn, and interpret, and apply multiple complex rules, regulations, policies, procedures, and collective bargaining agreements; independently apply judgment and discretion; identify, research, analyze, reason logically and resolve problems. Work well under pressure and in constantly changing circumstances, and interact with personnel in a highly professional manner.
• Ability to work with a population from diverse backgrounds, including faculty members, students, staff members, alumni, members of the general public, senior University officials, and persons in senior positions outside the University. Ability to maintain confidentiality.

Pay, Benefits, & Work Schedule

• The university offers an excellent benefits package, including but not limited to: medical, dental, vision, retirement & savings, tuition waiver and more.
• Classification: Confidential Administrative Support / 1176 / 1
• The anticipated HIRING RANGE: $4333 - $5000 per month, dependent upon qualifications and experience. The salary range for this classification is: $4261 - $8166 per month.
• HOURS: Full Time; 40 hours per week; Monday through Friday.
• This is a Regular position with a one-year probationary period.
• The position is currently hybrid (3 days in office, 2 days remote); however, this is subject to change based on student and/or operational needs.

General Information

• Applications received through December 2, 2024 will be considered in the initial review and the review of applications will continue until the position is filled.
• This position is sensitive as designated by the CSU.
• A background check (including a criminal records check) must be completed satisfactorily. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.
• The person holding this position may be considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements outlined in CSU Executive Order 1083 as a condition of employment.
• Per the California State University (CSU) Out-of-State Employment Policy, the CSU is a state entity whose business operations reside within the State of California and prohibits hiring employees to perform CSU-related work outside of California.
• Candidates should apply by completing the CSUN online application. To apply and for more detailed information on the application and hiring process, please visit this link: www.csun.edu/careers
• The CSU recommends that faculty, staff, and students who are accessing campus facilities at any university location be immunized against SARS-CoV-2, the virus that causes COVID-19, and that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus.

Equal Employment Opportunity

CSUN is an Equal Opportunity Employer and prohibits discrimination based on race or ethnicity, religion or religious creed, nationality, age, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, marital status, veteran or military status, and disability. Reasonable accommodations will be provided for applicants with disabilities who self-disclose by contacting Recruitment Services at 818-677-2101.

Advertised: Nov 19 2024 Pacific Standard Time
Applications close:

Closing Date/Time: