Senior Account Clerk/Accounts Payable

Job Description:

Senior Account Clerk/Accounts Payable

Description

ABOUT THE POSITION

NOTE: This recruitment is open on a continuous basis and may close without prior notice. Please thoroughly review the entire job flyer including the application instructions. Failure to submit a completed application and provide required documentation may result in an application being removed from further consideration.

Effective the start of the pay period that includes April 1, 2025, employees will receive a four percent (4.0%) across the board pay range increase.

The City offers competitive benefits including 100% City paid medical insurance coverage up to the CalPERS Kaiser Plan (2025 rates) valued from $926 to $2,408 per month, a generous tuition reimbursement program, and a "9/80" work schedule.

Under the general supervision of the Finance Director or designee, perform a variety of complex accounting clerical duties involved in processing Accounts Payable invoices and Warrant Registers or to perform an advanced level of accounting clerical work involving responsibility for a major accounting related function.

EXAMPLES OF ESSENTIAL FUNCTIONS

The following examples are intended to describe the general nature and level of work performed by persons assigned to this classification. Depending on assignment, duties may include but are not limited to the following:

• Coordinate and verify vendor invoices, packing slips, and departmental requests.
• Ensure timely and accurate posting and maintenance of accounts payable-related data.
• Run the weekly Warrant Register for Council consideration and approval.
• Coordinate and confirm accounts payable-related computer input and output.
• Interface with other departments and vendors regarding the status of invoice payments.
• Prepare special reports, schedules, and analyses as needed.
• Process vendor 1099s to the IRS at the beginning of the year.
• Perform other related duties as assigned.

QUALIFICATIONS

Any combination equivalent to experience and education that could likely provide the required skills, knowledge and abilities would be qualifying. A typical way to obtain the skills, knowledge and abilities would be:

Education: High school graduate or equivalent, supplemented by college coursework in Accounting.

Experience: Some general municipal clerical accounting and maintenance of financial and accounting records.

Knowledge of: Accounting techniques and mathematics; principles and practices of bookkeeping; modern office methods, practices and equipment including working with computers. Knowledgeable of generally accepted principals and practices of Accounts Payable invoice processing and there related record keeping.

Ability to: Operate an automated Accounts Payable payment computer system; work with a minimum of supervision; effectively meet and deal with others; prepare a variety of financial and statistical reports; make arithmetic calculations rapidly and accurately; make sound decisions

Keyboard at an acceptable speed to effectively perform the essential duties of the position.

License: A valid California Class C Driver's License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions may be required.

ADDITIONAL INFORMATION

Physical Tasks and Environmental Conditions: The duties and responsibilities of this position are performed in an office environment and involve sitting, standing, and walking for prolonged or intermittent periods of time, and include reaching, bending, and twisting at the waist to perform desk work and operate general office equipment including a personal computer with keyboard for prolonged or intermittent periods of time. The operation of a personal computer requires finger and wrist dexterity and the ability to withstand exposure to vibration, pitch and glare from the computer.

Incumbent must be able to safely lift and carry books, files and reports weighing up to 25 pounds. Must be able to lift files and reports from counter tops or file drawers and withstand exposure to vibration, pitch and glare from a computer.

APPLICATION AND SELECTION PROCESS
All application materials received on-line will be reviewed. For consideration, a completed employment application and supplemental questionnaire submitted on-line is required. A resume will not be accepted in lieu of the required application materials. Incomplete information may be removed from consideration. All information submitted is subject to verification.

Those applicants who are assessed as meeting the qualifications for the position will be invited to participate in performance testing which may not be limited only to an appraisal examination (oral interview) before a panel of subject matter experts.

Candidate(s) who complete selection testing with acceptable results will qualify for hiring consideration. The hiring authority has the discretion to offer a candidate qualifying for Principal Accountant the position of Senior Accountant. Prior to a conditional offer of employment, a background check is conducted including verification of education and employment history, reference checks, financial/credit check, and fingerprinting. Upon issuance of a conditional offer of employment, a job-related pre-placement medical exam is required to determine a candidate's physical ability to perform the essential functions of the position. This examination will include a drug screen.Closing Date/Time:

Salary:

$4,373.72 - $5,418.26 Monthly