Deputy City Clerk

Job Description:

Deputy City Clerk

Description

THE POSITION

Attend & Provide Administrative Support at City Council Meetings

Assist with Agenda Packets and Public Notice Process

Prepare Ceremonial Proclamations

Assist City Records Maintenance by Organizing, Preparing, and Indexing Documents for Scanning and Filing

The ideal candidate for this position has 3 or more years of professional experience working in a City Clerk’s Office, with a current Notary Public license. Best qualified candidates have advanced skills in managing public records, preparing agenda packets, accurate proofreading, taking minutes, and administering City contracts and contract-related insurance.

In addition to supporting public meetings, the Deputy City Clerk assists in organizing and implementing the city’s records management and records retention programs, including archival and retrieval functions to meet public records requests.

Take a look at the City Clerk's Office

This is an ideal opportunity for an experienced administrative professional, interested in building a career in public service, with a passion for managing details.

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APPLY TODAY! RECRUITMENT WILL REMAIN OPEN CONTINOUSLY UNTIL FILLED.
*Qualified applicants are encouraged to apply immediately as application will be reviewed on an ongoing basis. Those applicants with skills most closely aligned to the job duties, and meet the minimum requirements will be invited for an interview*
BENEFITS OF WORKING FOR THE CITY OF RANCHO CORDOVA
City employees enjoy a robust benefit plan for themselves and their families.

• Choice of a generous monthly stipend for Medical/Dental/Vision or Cash in Lieu of Medical Insurance.
• 13 paid holidays per year.
• Universal Time Off (combined vacation and sick leave).
• CalPERS Retirement.
• Onsite fitness area & many more employee perks.

City employees also enjoy the knowledge that their work matters to the residents, visitors and businesses in our community. See what some of employees have to say about working for the City of Rancho Cordova, by watching this short video:

The City of Rancho Cordova is an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, color, sex, sexual orientation, gender identity, age, national origin, protected veteran status, disability or any other characteristics protected by law.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Duties may include, but are not limited to the following:

• Attends evening City Council meetings and captures and maintains meeting minutes.
• Provides administrative support to prepare City Council agenda packets; proofreads materials for grammar and content accuracy, completeness and clarity; drafts ceremonial documents (proclamations) and correspondence.
• Serves as the City's contract administrator by maintaining copies of contracts, reviewing contracts for sufficient insurance and attachments, notifying departments of contract or insurance coverage expiration dates, logs and routes contracts for signatures, and provides training to City staff regarding contracts and insurance.
• Uses software to administer and execute insurance compliance, process and validate incoming insurance certificates; works with city staff and vendors to gather compliant documents and manages annual renewals of insurance documents. Ability to work with staff and vendors to ensure insurance compliance.
• Provides the required public notices for meetings and public hearings as assigned; and provides copies of resolutions, ordinances, agendas, and minutes.
• Assists with coordinating and maintaining records of the City, including retention, retrieval, and destruction of records, and facilitates public access to all City public records.
• Assist with the maintenance of the City’s records management program; sort, prepare and index City records for scanning and filing; operate a scanner; file a variety of City records; perform database searches; retrieve and print copies of documents upon request.
• Assist with the maintenance of official City records and records archives including ordinances, resolutions, contracts, agreements, deeds, and minutes.

See the Job Description for a more complete list of Essential Duties and Responsibilities.

EMPLOYMENT STANDARDS & MINIMUM QUALIFICATIONS

MINIMUM QUALIFICATIONS:
Any combination of education and experience that will provide the ability to perform the work and provide the performance results as stated above. A typical way of gaining the education and experience would be:

EDUCATION/TRAINING:

• Equivalent to the completion of an Associate's Degree.
  
  • Bachelor's Degree is highly desirable.
    

EXPERIENCE:

• Three (3) years of progressively responsible clerical and administrative experience.
  
  • Experience working in a City or Special District Clerk's office or working for boards or commissions is desirable.
    

***Must have advanced computer skills using Microsoft Office software. Candidates will be tested on their proficiency***

LICENSURE OR CERTIFICATION:

• A current valid California Class C driver's license and a satisfactory driving record as determined by the City.
• Notary Public - Possess or ability to obtain with one (1) year of employment and maintain throughout employment.

PHYSICAL WORKING CONDITIONS AND REQUIREMENTS

Requires evening attendance at two (2) Regular City Council meetings per month and Special City Council meetings as assigned.

Requires the mobility and manual dexterity to work in a standard office environment, use standard office equipment and attend off-site meetings; sit in meetings for long periods of time; speech and hearing to communicate in person and by telephone; vision to read handwritten and printed materials and a computer screen; strength and agility to lift and carry items weighing up to 20 pounds. Some accommodations may be made for some physical demands for otherwise qualified individuals who require and request such accommodations.

FLSA - Non-Exempt status

#CityofRanchoCordovaEmploymentOpportunity, #DeputyCityClerk, #CityClerksOffice, #CityofRanchoCordova, #RanchoCordova

Equal Opportunity Employer

The City of Rancho Cordova complies with the letter and spirit of the Equal Employment Opportunity and Americans with Disabilities laws in its employment process. Please advise the Human Resources Department of any reasonable accommodation you need in order to participate in the City’s application process.

HumanResources@CityofRanchoCordova.org

NON-EXEMPT EMPLOYEE BENEFIT SUMMARY

CALPERS Retirement

Tier 1: Employees hired prior to December 31, 2012, and "Classic Members" hired subsequently with less than a six-month break in service, are provided 2.7% at 55 retirement formula. City employees pay the full 8% of their base pay toward this retirement benefit.

Tier 2: Due to the Public Employees' Pension Reform Act of 2013 (Assembly Bill 340), new MISC members hired after January 1, 2013, or "Classic Members" with a break in service of more than 6 months, are eligible for the 2% @ 62 CalPERS retirement formula and are required to pay a 7.75% contribution toward the PERS benefit. (Note: the employee contribution will change as the cost of the benefit changes, since the employee is required to pay half the normal cost.)

1959 Survivor Benefit (Indexed Level)
The 1959 Survivor Benefit provides a monthly allowance to eligible survivors of members who die while actively employed. The monthly benefit payable to survivors in the Indexed Level increases by 2% each year. Benefit amounts as 2025 are $820, $1,641 and $2,461 for 1, 2, or 3 eligible survivors.

457 and 401(a) Deferred Compensation Plan

• City will contribute $23.08 per pay period into the 457 Deferred Compensation Plan on behalf of the employee.
• City will match up to 3% of the base salary for employees who participate in the 457 plan. City match is placed in a 401(a) plan. There is no vesting period.
• Employees may also voluntarily participate in the 401(a) defined contribution retirement program; however, election must be made upon hire and is irrevocable during employment with the city.

Health Insurance (medical, dental and vision) - The City offers a "cafeteria plan," which includes a monthly medical stipend the employee may apply toward premiums for medical, dental and vision.

Cash-in-lieu - If your total health, vision and/or dental premium costs are lower than $300, you may receive the difference as cash in lieu up to a total of $300. If you do not need to purchase medical, dental or vision benefits from the City, you are eligible for a total of $300 cash in lieu per month.

Medical Benefits

Retiree Health - CalPERS plans made available, and retiree medical contribution offered toward the cost of the plan. In 2025, the retiree medical contribution is $158.00 per month. The retiree medical contribution will continue to increase until it is equal to the minimum contribution required by CalPERS for the employer to pay on behalf of an employee.

Dental -Delta Dental PPO

• Deductibles $50 per person each calendar year
• Maximums $1,500 - $2,500 per person each calendar year
• Preventative services - 100% covered
• Basic services - 80% covered
• Major services - 50% covered
• Waiting Period(s) - None

Vision - Vision Service Plan (VSP)

Flexible Spending Account (FSA)

• Medical FSA for the plan year is $3,300 (maximum)
• Dependent Care FSA for the plan year is $5,000 (maximum)

Universal Time Off (UTO) - vacation and sick leave combined

Universal Time Off Cash Out - Employees may cash out up to 80 hours in fiscal year 24/25.

Bereavement Leave - On the date of hire, employees are entitled to 24 hours of Bereavement Leave per event due to the death of a member of an employee's immediate family.

Holidays - 13 Holidays per year.

Winter Break - Reviewed by the City Manager each year.

Life Insurance - $50,000 life insurance policy

• Life price per $1,000 $0.109
• AD&D price per $1,000 $0.205

Long Term Disability

• LTD price per $100 $0.0145
• 60% of earnings up to $7,500
• 90 day benefit waiting period

Social Security - No
Employees do not pay into and earn credit toward future benefits in Social Security, since the City offers an IRS qualifying retirement plan. Medicare benefits, however, will not be affected.

Employee Assistant Plan (EAP) - Available to employee and immediate family. Includes concierge, financial and legal services.

Wellness Program - On-site fitness room, shower and lockers and ping pong tables available for employee use.

Tuition Reimbursement - Up to $2,500 per fiscal year.

Training and Development - Available and encouraged for each employee.

Updated January 2025

Salary:

$70,719.96 - $86,524.56 Annually