Associate Vice President for Budget Planning & Administration

Job Description:

Associate Vice President for Budget Planning & Administration

Description

Working Title: Associate Vice President for Budget Planning and Administration

Classification Title: Administrator III

Posting Details

Priority Application Deadline (Posting will remain open until filled): Thursday, December 19, 2024 @ 11:55pm PST

Position Summary

The Associate Vice President (AVP), in the division of Administration & Business Affairs (ABA), provides leadership and oversight of the Budget Planning and Administration office and staff, supports the President and campus in the development and implementation of the University budget, and works closely with the CSU Chancellor’s Office on campus budgetary matters. The position is highly visible within the university and advises campus divisions on the feasibility of a variety of initiatives. The position also guides the President’s Budget Advisory Committee on the analysis and recommendations for the annual campus budget, confers with the Vice President for Administration/CFO and President for matters pertaining to strategic planning and resource development and allocation, oversees position management, reviews and tracks budgeted to actual revenues and expenditures, and develops and/or makes recommendations on cost allocation methodologies and plans.

FLSA: Exempt (not eligible for overtime compensation)

Anticipated Hiring Range: $14,587 per month - $16,250 per month, commensurate with the candidate's education, experience, skills, and training.

CSU Classification Salary Range: $6,891 per month - $22,119 per month

Best-in-class Benefits: Click here to learn more

CSU Total Compensation: Click here to learn more

Salary Grade/Range: 1

Recruitment Type: Regular (At-Will)

Time Base: Full-Time

Work Hours: Monday - Friday 8:00 a.m. - 5:00 p.m.; evening and weekend hours dependent on department's needs

Department Information

Budget Planning & Administration (BPA) supports the campus by estimating and allocating the fiscal resources needed by divisions and programs working to achieve student success and implement imperatives. In collaboration with the President's Budget Advisory Committee, BPA facilitates a transparent budget development process that considers and makes funding recommendations for the upcoming fiscal year. BPA also allocates funds in alignment with the approved budget and as received by the Chancellor’s Office, monitors expenses and fund balances throughout the year, and effectuates fund transfers as needed and requested by divisions. In addition, BPA serves as a resource across the campus to analyze and make recommendations on the fiscal impact of decisions, such as developing pro-formas for capital projects, analyzing changes to Category IV and V fees, reviewing the fiscal health of auxiliaries and self-support organizations, and managing position changes.

Required Qualifications

Education:
Bachelor's Degree from an accredited university and/or college, or equivalent combination of education, training, and professional work experience.
Experience:
Eight years of progressively responsible experience in a senior level financial and management position. Five years of supervisory experience. Experience in building and advocating for efficient business processes and systems. High level, complex budget management experience (e.g. budget reporting, planning, development).
Knowledge/Skills/Abilities:
Knowledge of state/federal business and financial regulations. Ability to interact effectively with diverse audiences. Ability to navigate, evaluate, and implement financial and data warehouse systems. Ability to adapt easily to fast-paced, demanding environment with evolving needs and limited resources. Leadership skills, including conflict resolution skills. Well-developed analytical, reasoning, and problem-solving skills. Exceptional communication skills. Exceptional interpersonal skills, including cross-departmental collaboration, to engage and influence stakeholders at all levels of an organization. Knowledge of process improvement and ability to streamline operations, promote cultural change, and build teams through redesign of business practices. Skills to assess the performance and progress of teams and organizations.
CONDITIONS OF EMPLOYMENT

- Ability to complete the background check process.

Preferred Qualifications

Master's or Doctoral Degree from an accredited university and/or college. Ten years of progressive experience in a senior level financial and management position. Experience in a large, complex higher education institution within a centralized system. Experience within the California State University system and familiarity with CSU system reporting requirements. Experience with position-based budgeting and position management/control, including positions funded by monies other than a general fund. Experience developing and calculating cost allocation plans.

Documents Needed to Apply

• Resume

Failure to upload required documentation may result in disqualification.

First-round interviews will be conducted via Zoom, tentatively scheduled for January 2025. Successful candidates will then be invited to participate in second-round interviews, which will be held in person, between late January and early February 2025.

Applicants will respond to the following supplemental questions below. Please elaborate on your answers, including as much detail as necessary.

• Describe a complex financial challenge you faced in a large, dynamic organization. How did you approach the situation, and what was the outcome?
• Provide an example of a strategic budget initiative you developed and implemented. Describe how you approached budget planning, allocation, and monitoring to align with organizational priorities. Include details on the challenges faced, strategies used to address them, and the measurable financial or operational outcomes achieved.

About Sacramento State

Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission:

“As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety .

As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.

To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.

Equal Employment Opportunity
California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.

It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html .

The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html .

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request from the Office of Clery Compliance & Training by emailing clery@csus.edu .

Under the Clery Act, this position may be designated as a Campus Security Authority (CSA) depending upon the role on campus and/or job duties. If this position is identified by the Director of Clery Compliance & Training as a CSA position, you will be notified via email and will be assigned the appropriate training in CSU Learn.

Background Check Disclaimer

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.

COVID19 Vaccination Policy

Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications.

Out of State Employment

Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Eligibility Verification

Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa).

Note to Applicants:

Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.

Advertised: Nov 25 2024 Pacific Standard Time
Applications close:

Closing Date/Time: