LIBRARY ADMINISTRATOR

Job Description:

LIBRARY ADMINISTRATOR

Description

Position/Program Information

THIS ANNOUNCEMENT IS BEING REPOSTED TO RE-OPEN THE FILING PERIOD, UPDATE THE FAIR CHANCE LANGUAGE, AND SUPPLEMENTAL QUESTIONNAIRE.

EXAM NUMBER

Q8344I

TYPE OF RECRUITMENT

Open Competitive Job Opportunity

FILING PERIOD

Applications may be submitted starting at 8:00 AM (PT) on Tuesday, December 3, 2024. The application filing period will remain open until the needs of the service are met and is subject to closure without prior notice.

SPECIAL SALARY INFORMATION

MAPP - This position is subject to the provisions of the Management Appraisal of Performance Plan (MAPP) Schedule 8. Initial salary placement and subsequent salary adjustments will be made in accordance with MAPP guidelines and regulations.

LA County Library serves 3.4 million residents across 3,000 square miles through its 86 libraries, 4 Cultural Resource Centers, and mobile fleet of 15 vehicles, including 4 Bookmobiles, 6 MakMo's (maker mobiles), 3 Reading Machines (early literacy vehicles), and 2 mobile outreach vehicles.

LA County Library seeks to attract and retain a high performing and diverse workforce in which employees’ differences are respected and valued to better meet the varying needs of the diverse customers we serve. The library fosters a diverse and inclusive work environment that promotes collaboration, flexibility, and fairness, so that all individuals are able to participate and contribute to their full potential.

Check Out Our Outstanding Benefits!

Los Angeles County offers one of the strongest public-sector benefits packages in the nation.

• Flexible Benefit Plans - The County provides each employee with a monthly "benefit allowance" they can use to pay for benefits, allowing employees to choose among a variety of pre-tax and after-tax benefits.
• Robust Retirement Packages - Contributory-defined benefit plan; optional tax-deferred income plans that may include a county matching contribution up to 4% of employee's salary.
• Generous Maternity and Family Leave Benefits
• Thirteen (13) paid holidays per year.

Click Here for more details on employee benefits.

The Position:
Under administrative direction, this position oversees all aspects of library service within one of five operational regions with a variety of service outlets including community libraries and bookmobiles or directs a major department-wide service program such as Youth Services, Public Services Administration, or the Technical Services Division.

Positions allocable to this class work under the technical and administrative direction of the Assistant Director, Public Services, Library or Departmental Chief Information Officer. Incumbents have responsibility for managing, through subordinate supervisors, the operations of facilities and mobile services providing community and related library services to the residents of the unincorporated areas of the County and contract cities or directing and coordinating a major department-wide service program, or the Technical Services Division. Incumbents must possess thorough knowledge of library trends, practices, and administration in combination with highly specialized professional or technical proficiency; organization techniques and procedures pertaining to a major library system; and budget development and administration. Incumbents must ensure that library activities are relevant and accessible to the needs of the communities served, integrated with the overall service program of the department, and in conformity with established professional methods and standards. Incumbents must meet with government officials, participate in community activities, and organize outreach projects within the region and/or system-wide to promote library services and gain community support. Incumbents must provide expert professional leadership representing the Library on committees involving the planning, development, coordination and implementation of new legislation/initiatives, special services and/or programs; develop ideas and prepare proposals for grant funds; and direct grant funded projects. Incumbents must also exercise a knowledge of the principles of supervision, terms and conditions of applicable Memoranda of Understanding, and departmental policies, rules, locations, and services.

Essential Job Functions

Essential duties include, but are not limited to:

• Plans, assigns, directs, and evaluates the work of region or division staff providing direct library services and comprehensive programs to the public from a variety of service plans for adult, youth patrons and other identifiable groups, such as community libraries, bookmobiles, outreach services, and specialized resource centers.
• Develops and directs a variety of activities for various groups and programs related to educational programs and special events.

• Plans and conducts system-wide training workshops on library services for various groups and provides consultation to library staff on general and specialist adult library themes and speakers related to special events or program series services, including graphics, displays, exhibits and media releases.
• Plans and coordinates the department’s book and materials collections; assigns, directs, and evaluates the work of technical services divisional staff providing system-wide acquisitions of special supplies and equipment, cataloging, and processing of new library materials and overseeing digital projects.
• Prepares resource materials, graphics, displays and exhibits, and bibliographies; produces and distributes bibliographic lists assessing adult materials.
• Participates in the formulation of departmental policies and guidelines governing services and programs; interprets policies and programs to outside agencies, community groups and the news media within the region or division.
• Monitors, evaluates, and makes recommendations for department-wide service programs.
• Directs or participates on committees on library initiatives and Board-related matters to evaluate the effectiveness on Library operations, costs, and revenue, and recommends legislative positions, including amendments to adjust legislation to department needs.
• Directs the administrative functions of the region or division such as budget preparation and control, facility maintenance and operation, personnel selection and development, and preparation and maintenance of records, statistics, and other reports.
• Assists in developing and administers immediate and long-range operational plans for the region or division including the location, modification, and installation of new and expanded facilities and the allocation of personnel.
• Serves as the Library’s liaison and maintains effective relations, conferring with County departments, community agencies or organizations, and other governmental agencies to gain support and create partnerships, interest, and participation in library programs.
• Act for the Assistant Director, Library or Departmental Chief Information Officer in the latter's absence as needed.

Requirements

There are two options to qualify for this position:

OPTION I: One (1) years’ experience at the level of Los Angeles County's class of Assistant Library Administrator* assisting in the administration of a region or coordinating a department-wide service program or technical services function.

OPTION II: Two (2) years' experience at the level of Los Angeles County's class of Librarian V ** in charge of either a Group I level*** community library or directing and coordinating the department-wide specialized reference services.

License: A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

Physical Class II - Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.

Special Requirement Information:

We do not accept password-protected documents. Ensure documents are unlocked before attaching to your application or sending to the exam analyst.

Out of Class experience will not be accepted for this examination.

*For a full description of LA County's Assistant Library Administrator classification, refer to class specification 8341 .

** For a full description of LA County's Librarian V classification, refer to class specification 8339 .

*** Group I level is defined as having a minimum of ten (10) full-time librarians and other non-professional staff combined.

Additional Information

EXAMINATION CONTENT
This examination will consist of an interview, weighted 100%. The interview will assess knowledge and understanding of the position, adaptability, problem solving, decision making, interpersonal and public relations, oral communication, and supervision.

Candidates must meet the requirements and achieve a passing score of 70% or higher on the examination to be placed on the eligible register.
ELIGIBILITY INFORMATION The names of candidates receiving a passing grade on the examination will be placed on the eligible register in the order of their score group for a period of twelve (12) months following the date of promulgation.

SPECIAL INFORMATION

Vacancy Information: The resulting eligible list will be used to fill vacancies through the LA County Library.

Available Shift: Appointees will be required to work any shift, including evenings, nights, and weekends.

Fair Chance Initiative for Hiring Ordinance (FCIHO): The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed.

Anti-Racism, Diversity, and Inclusion (ARDI): The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. LA County Library is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst races. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices.

Application and Filing Information:
Applications must be filed online only. Applications submitted by U.S. Mail, Fax, or in person will not be accepted.

Apply online by clicking the green "Apply" button at the top right of this posting. You can also track the status of your application using this website. Applications must be received before 5:00 p.m. on the last filing date.

Plan to submit your online application well in advance of the deadline as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on www.governmentjobs.com/careers/lacounty, you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address.

Please add the below email addresses to your email address book and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail:

• libraryexams@library.lacounty.gov
• noreply@governmentjobs.com
• info@governmentjobs.com
• mandrade@library.lacounty.gov
• lcontreras@library.lacounty.gov
• cgarcia@library.lacounty.gov

It is your responsibility to take the above steps to view correspondence. Los Angeles County will not consider claims of not viewing or receiving notification to be a valid reason for late test administration or rescheduling of a test component.

Testing Accommodation:
If you require an accommodation to fairly compete in any part of the assessment process, please email mandrade@library.lacounty.gov. You will be required to provide supporting documentation from a qualified professional justifying the requested accommodation(s). The sooner you contact us, the sooner we can respond to your request and keep you moving through the process.

Social Security Number: Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number.

No Sharing of User ID and Password: All applicants must file their application online using their OWN user ID and password. Using a family member or friend's user ID and password may erase a candidate's original application record.

Computer & Internet Access at Public Libraries: For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. Refer to their website for updated information at Library Locator - LA County Library .

Department Contact Information: Lizette Contreras
(562) 354-3951
lcontreras@library.lacounty.gov
Testing Accommodation Phone: (562) 940-8434
Teletype Phone: (562) 940-8477
California Relay Services Phone: (800) 735-2922

For detailed information, please click here

Salary:

$122,800.32 - $190,979.52 Annually