Dean's Office Specialist

Job Description:

Dean's Office Specialist

Description

Working Title: Dean's Office Specialist

Classification Title: Administrative Analyst/ Specialist Exempt II

Posting Details

Priority Application Deadline: Sunday, January 5th @ 11:55pm PST (Posting will remain open until filled)

Hiring Preference


Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment.

Position Summary

The Dean’s Office Analyst provides advanced project management, program management, and administrative support to the College of Continuing Education (CCE) Dean and Dean’s Office team. Primary functions of this role include extensive project management, as well as event and media planning, organization and implementation. The incumbent is responsible for high-level interactions with multiple partners including but not limited to community and business representatives, CSU and Sac State administrators, faculty, staff, and students. As a part of these interactions, the incumbent will receive and disseminate sensitive and confidential information that must be treated with a significant level of judgement and discretion. The incumbent must be able to adapt to rapidly changing priorities, utilizing excellent organization and communication skills, and demonstrate consistent professionalism and sound judgement.

The Dean’s Office Analyst must understand the region’s business, government, and education ecosystem and can successfully work within the intersection of workforce development, economic development, and higher-education.

FLSA: Exempt (Not eligible for overtime compensation)

Anticipated Hiring Range: $5,537 per month - $7,775 per month, commensurate with candidate's education, experience, skills, and training.

CSU Classification Salary Range: $5,537 per month - $10,014 per month

Best-in-class Benefits: Click here to learn more

CSU Total Compensation: Click here to learn more

Salary Grade/Range: 3

Recruitment Type: Temporary (Annually Renewable)

Time Base: Full-Time

Work Hours: Work hours are established within CCE's operating hours of Monday-Friday, 7 a.m.-6 p.m.

Department Information

The College of Continuing Education (CCE) extends the mission of the university by increasing access for non-traditional learners. With a primary expertise on serving adult learners, CCE provides programs and services to individuals and employers year-round, unbound by traditional semester schedules and formats. CCE serves a hybrid student body that extends beyond California, serving over 80,000 learners annually through in-person, hybrid and fully online workshops, courses, conferences, certificate and degree programs.

For more information, visit the Sacramento State, College of Continuing Education website at https://cce.csus.edu/about-cce

Minimum Qualifications

Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

Required Qualifications

Experience
A demonstrated commitment to fostering diversity, equity, and inclusion. Extensive experience and in-depth knowledge of all aspects of coordinating clerical and administrative support functions and/or performance of administrative work in a complex academic, administrative or program office. Demonstrated ability in planning projects and scheduling multiple calendars with the ability to effectively manage time, due dates, and shifting priorities. Extensive experience and in-depth knowledge of community outreach, marketing, or public relations. Extensive experience in analyzing complex information, problem solving, and making data-informed recommendations. Demonstrated ability with large scale, complex projects with broad, visible impact that involve coordination with other departments in terms of planning and implementation. Extensive experience and in-depth knowledge with coordination of events such as stakeholder meetings, professional gatherings, workshops, and community engagement activities. Experience using standard office software programs (MS Word, Excel, PowerPoint, Access, Internet Explorer)
Knowledge, Skills, and Abilities
Exceptional interpersonal skills and ability to effectively handle interpersonal interactions and highly sensitive interpersonal situations, at all levels. Exceptional time management skills and ability to manage multiple projects and priorities with competing deadlines. Ability to create new procedures, processes, work flows and schedules for new projects. Thorough mastery of English grammar, punctuation, and spelling. Ability to make independent decisions on day-to-day operations. Ability to interpret and apply policies and procedures independently and use judgment and discretion to act when precedents do not exist. Ability to effectively respond to all inquiries and requests related to CCE and the dean’s office and troubleshoot any problems. Ability to analyze problems and develop, recommend, and evaluate proposed solutions from a broader perspective, as well as anticipate the impact of problems and solutions on other areas. Ability to maintain confidentiality. Ability to perform business math, analyze budgetary data, and make accurate projections. Ability to effectively write and present briefings, executive summaries, and reports. Ability to use negotiation and persuasion skills to achieve results and expedite projects. Ability to provide lead work direction to staff, students, and diverse professionals.
Preferred Qualifications
Baccalaureate, associate degree, administration certificate, or other equivalent credentials or experience. Five or more years’ experience working with a high-level administrator in an educational or similar setting or in a complex business environment. Direct experience and knowledge of working in an educational and/or university environment. Experience using PeopleSoft (Common Management System) Acrobat Sign, Zoom, Adobe, Concur (travel), and Visio (workflow processing).
Condition of Employment

- Ability to pass a background check

Documents Needed to Apply

Resume and cover letter.

Failure to upload required documentation may result in disqualification.

About Sacramento State

Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission:

“As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety .

As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning.

To learn more about why you should join the Hornet Family, please visit the Why Sac State? page.

Equal Employment Opportunity
California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States.

It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html .

The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html .

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request from the Office of Clery Compliance & Training by emailing clery@csus.edu .

Under the Clery Act, this position may be designated as a Campus Security Authority (CSA) depending upon the role on campus and/or job duties. If this position is identified by the Director of Clery Compliance & Training as a CSA position, you will be notified via email and will be assigned the appropriate training in CSU Learn.

Background Check Disclaimer

A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position.

COVID19 Vaccination Policy

Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications.

Out of State Employment

Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California.

As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

Eligibility Verification

Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa).

Note to Applicants:

Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement.

Advertised: Dec 05 2024 Pacific Standard Time
Applications close:

Closing Date/Time: