Police Budget and Finance Manager

Job Description:

Police Budget and Finance Manager

Description

Description/Special Instructions

The City of Elk Grove is now accepting applications for the position of

POLICE BUDGET AND FINANCE MANAGER

The City of Elk Grove Police Department is seeking a strategic and effective leader to become the next Police Budget and Finance Manager. The ideal candidate is an experienced financial professional with a deep understanding of public sector budgeting and fiscal management. They must possess the ability to manage complex budgets, oversee financial reporting, and ensure compliance with local, state, and federal regulations

The ideal candidate is detail-oriented, analytical by nature, and adept at identifying opportunities for cost savings and operational efficiency. The Police Budget & Finance Manager will consistently demonstrate strong leadership and communication skills and exemplify a collaborative decision-making philosophy and approach. Working effectively with staff, command staff, other departments, council members and the community is essential for this role. In addition to managing competing priorities and evolving departmental needs, an unwavering commitment to supporting public safety initiatives through sound financial practices, including integrity, accountability, and a commitment to ethical financial stewardship, is essential.

Why wait? Join Team Elk Grove Today!


Tentative Recruitment Timeline (subject to change)
Fi ling Deadline: January 6, 2025, by 11:59pm
Oral Board Interviews: January 15, 2025 (in person)

Selection Interviews: January 21, 2025 (in person)

The City offers a competitive salary and generous benefit package including CalPERS retirement benefits, on-site wellness classes, a deferred compensation match and more.

Why work for the City of Elk Grove? Proud Heritage. Bright Future.

COMMUNITY PROFILE

Elk Grove is a vibrant, family-friendly community of approximately 174,775 people in the Sacramento, California region, located 14 miles south of the State Capital and 60 miles east of the Bay Area. Elk Grove is a young, ethnically diverse, modern city that was incorporated in 2000. Elk Grove has low crime, excellent schools, over 100 community parks and 28 miles of trails, plentiful dining and shopping options, numerous annual events and festivals, and over 270 sunny days per year.

Representative Duties

DEFINITION

Under general direction, plans, organizes, oversees, coordinates, and manages the staff and operations of the Administrative Services Division, including development and planning of budgetary and financial strategies. Monitors and tracks grant utilization; oversees the Police Department’s procurement, contracts, and inventory; participates in the development of policies and strategies for division operations; manages the effective use of division resources to improve organizational productivity and customer service; provides complex and responsible support to Chief of Police in areas of expertise ; and performs related duties as assigned.

SUPERVISION RECEIVED AND EXERCISED

Receives general direction from Chief of Police. Exercises supervision over professional, technical, and administrative support staff.

CLASS CHARACTERISTICS

This is a management classification responsible for managing the budget and finance sections of the Police Department. The incumbent is responsible for developing and implementing policies and procedures for assigned division, including short- and long-term planning, budget administration and reporting, and coordination of key programs with other City divisions and departments and external agencies. Positions apply advanced management principles and strategic thinking to decisions that impact the organization and the public being served. Positions generally serve as advisors and contributors to executive management on policies, procedures, and major City initiatives.

EXAMPLES OF TYPICAL JOB FUNCTIONS (Illustrative Only)
Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.

• Plans, manages, and oversees the daily functions, operations, and activities of the assigned sections, including planning finances, oversees grant performance and utilization, and manages the police department's procurement processes, and inventory management.
• Participates in the development and implementation of goals, objectives, policies, and priorities for the division; continuously monitors the efficiency and effectiveness of assigned programs, service delivery methods, and procedures; assesses and monitors workload, administrative, and support systems, and internal reporting relationships; identifies opportunities and makes recommendations for improvement.
• Prepares, develops, administers, monitors, and tracks the Police Department’s annual budget and special funds; researches and analyzes transactions to resolve budget problems; ensures compliance with budgeted finding; provides analysis of available funds as requested.
• Participates in the selection of, trains, motivates, and evaluates assigned personnel; works with employees to correct deficiencies; recommends and implements discipline and termination procedures.
• Develops and manages requests for proposals for professional and/or contracted services; prepares scope of work and any technical specifications; evaluates proposals and recommends award; negotiates contracts; administers and oversees contracts to ensure compliance with City specifications and service quality.
• Participates in managing, or directly manages a wide variety of department functions such as billing and revenues, state and federal grants, and contracts for major projects.
• Analyzes and evaluates requests from department personnel for changes in budget allocations through the fiscal year in such areas as staffing levels, facilities, systems, and equipment; coordinates and consults with other department personnel and other departments; makes recommendations; and obtains final approval for changes.
• Collaborates with divisions of the Finance Department to identify and implement improvements that better serve business needs.
• Responds to requests from the public and from other governmental and private entities for organizational, technical, operations, and administrative information about the department.
• Reviews existing and proposed local, state, and federal legislation for impact on the department's activities; consults with department personnel; develops recommendations; and prepares proposed changes.
• Directs the acquisition, allocation and use of equipment and supplies, telecommunication systems, office and facility space, records storage and retrieval systems, and forms; conducts research and develops procedures to improve efficiency and cost effectiveness and monitors expenditures.
• Oversees all aspects of the police department's travel arrangements, ensuring compliance with applicable City policies and procedures.
• Prepares and presents staff and agenda reports and other necessary correspondence related to assigned activities and services; presents reports to Council, various commissions, committees, and boards.
• Conducts various organizational and operational studies and investigations; recommends changes to assigned programs, policies, and procedures, as appropriate
• Serves as a liaison for assigned functions with other City departments, divisions, and outside agencies; provides staff support to commissions, committees, and task forces, as necessary.
• Attends and participates in professional group meetings; stays abreast of new trends and innovations in development and implementation of budgetary and financial operations; researches emerging products and enhancements and their applicability to City needs.
• Monitors changes in regulations and technology that may affect operations; implements policy and procedural changes after approval.
• Receives, investigates, and responds to difficult and sensitive problems and complaints in a professional manner; identifies and reports findings and takes necessary corrective action.
• Directs the establishment and maintenance of working and official division files.
• Ensures staff compliance with City and mandated safety rules, regulations, and protocols.
• Performs related duties as assigned.

Qualifications

QUALIFICATIONS

Knowledge of:

• Administrative principles and practices, including goal setting, program development, implementation, and evaluation.
• Principles and practices of budget development and administration.
• Principles and practices of employee supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures.
• Principles and practices of leadership.
• Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
• Applicable f ederal, state, and local laws, regulatory codes, ordinances, and procedures relevant to assigned areas of responsibility.
• Organization and management practices as applied to the development, analysis, and evaluation of programs, policies, and operational needs of the assigned area of responsibility.
• Principles and practices of contract administration and management.
• Automated law enforcement information systems and procedures.
• Basic organization and operations of a police department.
• Law enforcement records management principles, procedures, techniques, and equipment.
• Operational characteristics and uses of various criminal justice computer systems and software including criminal justice databases, automated reporting and record management databases, and document imaging systems for archival and retrieval purposes.
• Principles and practices of financial policy development and implementation, revenue forecasting, and financial control systems.
• Research methods and statistical analysis.
• Use and application of basic law enforcement terminology.
• Techniques for effectively representing the City in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
• Recent and on-going developments, current literature, and sources of information related to the operations of the assigned division.
• Methods and techniques of preparing technical and administrative reports, and general business correspondence.
• City and mandated safety rules, regulations, and protocols.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and City staff.
• Diversity, equity, inclusion, and belonging concepts and principles, including their significance in organizational dynamics and the functioning of the City and their impact on fostering innovation and collaboration.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Current equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability to:

• Plan, organize, oversee, and manage the staff and operations of the Police Budget and Financial Division.
• Develop a nd implement goals, objectives, practices, policies, procedures, and work standards.
• Prepare and administer large and complex budgets; allocate limited resources in a cost-effective manner.
• Provide administrative, management, and professional leadership for the division.
• Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance objectively and positively.
• Interpret, apply, explain, and ensure compliance with federal, state, and local policies, procedures, laws, and regulations.
• Evaluate and develop improvements in operations, procedures, policies, or methods.
• Coordinate and direct the daily operations of the Police Department's Administrative Services Division.
• Coordinate complex tasks simultaneously.
• Exercise good judgment in maintaining critical and sensitive information, records, and reports.
• Independently carry out complex accounting and auditing work and apply accounting principles and techniques to practical accounting, auditing, and financial situation
• Maintain confidentiality of records.
• Oversee and participate in the maintenance of accurate and current law enforcement records and files.
• Plan and organize work to meet changing priorities and deadlines.
• Understand the organization and operation of the City and of outside agencies as necessary to assume assigned responsibilities.
• Oversee complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports.
• Effectively represent the division and the City in meetings with governmental agencies, community groups, and various businesses, professional, and regulatory organizations, and in meetings with individuals.
• Direct the establishment and maintenance of a variety of filing, record-keeping, and tracking systems.
• Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Engage with a diverse public and workforce, facilitating inclusive service delivery, and implementing equitable city policies.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.

Education and Experience:

Bachelor’s degree from an accredited college or university with major coursework in public administration, business administration, economics, accounting, or a directly related field and five (5) years of increasingly responsible professional experience in budget preparation, administrative analysis, organizational development, or directly related field including three (3) years in a supervisory capacity.

Licenses and Certifications:

• None.
  

Physical Demands and Work Environment

PHYSICAL DEMANDS

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer; vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone . Standing in and walking between work areas is frequently required . Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard or calculator and to operate standard office equipment . Positions in this classification frequently bend, stoop, kneel, and reach to perform assigned duties, as well as push and pull drawers open and closed to retrieve and file information . Employees must possess the ability to lift, carry, push, and pull materials and objects up to 10 pounds. Reasonable accommodations will be made for individuals with disabilities qualified to perform essential functions of a position or positions within this classification.

ENVIRONMENTAL CONDITIONS

Employees work in an office environment with moderate noise levels, controlled temperature conditions, and no direct exposure to hazardous physical substances. Employees may interact with upset staff and/or public and private representatives in interpreting and enforcing departmental policies and procedures.

The information listed above is subject to change and does not constitute either an expressed or implied contract. The City of Elk Grove is an equal opportunity employer and is committed to creating a work environment in which all individuals are treated with respect and professionalism. In accordance with the Americans with Disabilities Act, should special accommodations be necessary at any stage of the selection process, please contact the Human Resources Department at (916) 478-2230.

CITY OF ELK GROVE

EMPLOYEE BENEFIT SUMMARY - NON REPRESENTED

Annual Leave (vacation/sick)
Upon Hire 176 hours 6.77 hours per pay period
5 Year Anniversary 216 hours 8.31 hours per pay period
10 Year Anniversary 232 hours 8.92 per pay period
15 Year Anniversary 256 hours 9.85 hours per pay period
20 Year anniversary 272 hours 10.46 per pay period

Deferred Compensation

Employee may participate in a 457 deferred compensation plan up to maximum allowed by law.

Deferred Compensation - City Match

The City will match up to 4% of employee's salary to a deferred compensation plan. There is a 1 year vesting period.

Employee Assistance Program

Available to employee and immediate family.

Flexible Spending Account

Covers IRS approved medical and/or approved dependent care expenses to be paid on a pre-tax basis.

• Medical spending up to $3200.00 annually.
• Dependent care up to $5,000 annually.
• Adoption Assistance FSA up to $16,810 annually.

Health (Medical) Insurance
The City participates in the CalPERS Health Plan (PEMHCA) and offers a "cafeteria plan," which includes a monthly City contribution that an employee may apply toward premiums for medical insurance.

The City's Contribution rates for the 2024 plan year are as follows:

Single: up to $919.27 per month
2-Party: up to $1,838.54 per month
Family: up to $2,390.10 per month

Employees who show evidence of other group health insurance coverage and waive enrollment in a CalPERS health plan shall receive a taxable in lieu cash fringe allowance of $300 per month.

Dental Insurance
100% City paid for employee and eligible dependents if enrolled in the City's medical plan.

Vision Insurance
100% City paid for employee and eligible dependents if enrolled in the City's medical plan.

Pet Insurance
City employees are eligible to purchase pet insurance at a discounted premium rate through MetLife.

Supplemental Health Insurance
The City provides supplemental health insurance up to $15,000 per year for eligible participants.

Retirement Health savings Account

City provided defined contribution program for IRS-eligible medical expenses upon retirement.

Holidays

Twelve (12) paid holidays per year and sixteen (16) floating holiday hours per fiscal year. Employees who are assigned by the Police Chief to work shifts receive a 5% Holiday Pay Differential in lieu of paid holidays and eight (8) floating holiday hours per fiscal year.

Alternative Work Schedules
Available depending on Department

Life Insurance

City provides Life insurance at 1X base salary with a minimum of $50,000 and maximum of $300,000. Additional life insurance may be purchased by employee up to a maximum of $500,000.

Military Leave

The City will pay qualified employees any difference between his/her base salary and the amount received in military reserve pay for regularly scheduled annual training that requires the employee to take military leave from his/her regular work week.

Retirement -PERS
Your CalPERS Pension formula will be dependent upon your hire date with the City of Elk Grove and/or your status with any Public Retirement System.

• 2.7% at 55 if hired before 8/12/12.
• 2% at 55 if hired after 8/12/12 and a current Classic member of CalPERS.
• 2% at 62 if hired after 1/1/13 and not a Classic member of CalPERS.

Internal applicants will remain in their current retirement formula unless they are moving from a safety to miscellaneous classification.

Short Term/Long Term Disability

• The City provides Short-Term Disability coverage @ 66.67% of income, up to a maximum benefit of $2,300 per week and Long-Term Disability coverage @ 66.67% of income, up to a maximum benefit of $15,000 per month.
• The City also provides Paid Family Leave coverage @ 60-70% of weekly earnings up to a maximum of $,1623 per week.

City employees DO NOT contribute to the California State Disability Insurance (SDI) program.

Social Security

City offers an IRS qualifying retirement plan, therefore, employees do not currently participate in the Social Security program.

Tuition Reimbursement

80% up to $2,000/year for City related Certification programss.
80% up to 3,500/year for Associates, Bachelors or Masters Degree

Wellness Program

Amazing on-site Wellness Coordinator and multiple fitness and wellness classes such as yoga and pilates available throughout the week!

Closing Date/Time: 1/6/2025 11:59 PM Pacific

Salary:

$113,705.00 - $152,390.00 Annually