Senior Administrative Analyst

Job Description:

Senior Administrative Analyst

Description

Description

Currently, there is one vacancy in the Recreation, Parks, and Library Department. The eligibility list established from this recruitment may be used to fill other vacancies as they occur.

The ideal candidate will have excellent administrative, analytical and financial management skills in a fast-paced work environment. Experience creating, managing and administering budgets including writing detailed reports and assessments is critical. Experience working with regional, State and Federal agencies on grant management; the ability to work well on a team and develop and maintain strong interpersonal working relationships is highly desirable.

**Second Review date is Monday, January 13, 2025**

This position is open until filled; however, candidates are encouraged to apply immediately. Only online applications will be accepted for this recruitment. This recruitment requires a compelling cover letter and resume be submitted with the online application to be considered complete. This recruitment process is open on a continuous basis and will close after receipt of the first 150 applications from qualified applicants. Interested individuals are encouraged to apply immediately. Only online applications will be accepted for this recruitment. The first review of applications will be completed on Thursday, October 24, 2024 or after receipt of 150 applications, whichever occurs first. Applications received after Thursday, October 24, 2024, may not be considered. Applicants appearing best qualified based upon a review of the application and responses to supplemental questions will be invited to participate in the testing process.

The ideal candidate will have excellent administrative, analytical and financial management skills in a fast-paced work environment. Experience creating, managing and administering budgets including writing detailed reports and assessments is critical. Experience working with regional, State and Federal agencies on grant management; the ability to work well on a team and develop and maintain strong interpersonal working relationships is highly desirable.

Under general supervision, provides and coordinates professional administrative, analytical and financial management support to department operations and/or programs.

Essential Job Functions

Essential functions, as defined under the Americans with Disabilities Act, may include the following duties and responsibilities, knowledge, skills and other characteristics. This list of duties and responsibilities is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class.

Characteristic Duties and Responsibilities:

Positions in this classification typically perform duties at a level of complexity represented by the following types of responsibilities:

• Performs complex financial management services for a City department;
  
• Participates in department budget development and preparation;
  
• Monitors and analyzes budget related activities, identifies trends and practices, prepares reports and recommends action;
  
• Participates in the development of department goals and objectives;
  
• Coordinates and facilitates financial management functions including department accounting, purchasing, payroll and related activities;
  
• Administers designated contract or grant-funded program activity;
  
• Performs research and statistical analyses;
  
• Prepares and presents reports of findings and recommendations;
  
• Prepares manuals, documents, resolutions or publications relating to administrative, fiscal or operational issues;
  
• Leads or participates in committee activities;
  
• Represents the department and coordinates activities among City departments, agencies and organizations, and the community;
  
• May serve as coordinator, facilitator and point of contact for major and complex Citywide administrative/ operational systems or functions;
  
• Monitors, coordinates and facilitates work of external consultants on designated systems;
  
• Conducts or administers designated administrative and financial management program functions;
  
• Ensures appropriate tracking, accounting and reporting requirements are met;
  
• Prepares related proposals, reports and records; and
  
• Provides assistance to department management, other City personnel and the public regarding administrative, fiscal or operational issues, policies and procedures.
  

Knowledge, Skills, and Other Characteristics:
To perform this job successfully, an individual must be able to perform each essential function. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Knowledge of:

• Principles of municipal administration, accounting and auditing, budget and grants management;
• Organization and functions of the assigned municipal department;
• Computer applications in administrative functions;
• Related laws, ordinances and regulations;
• Principles of research, statistical analysis and report preparation; and
• Basic principles and practices of supervision.

Skill in :

• Performing complex professional administrative and analytical work;
• Interpreting and applying laws, ordinances and policies;
• Conducting research, analyzing statistical and other data, and preparing and presenting reports;
• Providing information and explaining laws, policies and procedures to others;
• Working cooperatively on internal and external committees and task forces;
• Communicating effectively orally and in writing; and
• Establishing and maintaining effective working relationships with other department staff, other City employees and the public.

Working Conditions:
Typical office environment.

Licensing/Certification Requirements:
None.

Qualifications

Minimum Qualification:

Experience: Two (2) years of progressively responsible governmental administrative experience.

Education: A Bachelors degree in Business Administration, Accounting or a closely related field.

Supplemental Information

Disaster Service Worker: In accordance with Government Code Section 3100, City of El Segundo employees, in the event of a disaster, are considered disaster service workers and may be asked to respond accordingly.

The City of El Segundo is an Equal Opportunity Employer, committed to supporting Diversity, Equity, and Inclusion initiatives to build and sustain an environment that values diversity, welcomes opportunities to engage and understand others, and fosters a sense of belonging.

SUPERVISORY AND PROFESSIONAL EMPLOYEES ASSOCIATION (S&P)
Benefits Summary
Effective 10/1/2018 - 04/24/2023

Retirement:
Miscellaneous employees - PERS Tier I - 2%@55. PARS Supplemental Retirement Plan (.5@55) - members pay 100% of the PARS cost through payroll deduction. Plan closed to new bargaining unit members as of 10/1/12. PERS Tier II-2%@60 for individuals employed by the City on or after 12/30/12 who are already PERS members. Tier I and II members pay 8% of pensionable income. Single highest year coordinated with Social Security and Medicare. PERS 2%@62 for new employees/members hired on or after 1/1/13. Three year average coordinated with Social Security and Medicare. Members pay 50% of normal cost (6.75%).

Medical Contribution: The City provides health plans through CalPERS. The City contributes the minimum monthly amount statutorily required by the Public Employees Medical and Hospital Care Act (PEMHCA). EffectiveJanuary 1, 2024, the City contribution is $1,750per month. Employees pay the balance of the medical premium through a pre-tax payroll deduction.

Retiree Medical - City offers paid retiree medical insurance at same rate as active employees.

Longevity Pay : Up to $449.38/month for 20 years of service.

Certification Pay : Up to $449.38/month with Department Head approval.

Bilingual Pay : Up to $224.69/month with Department Head approval.

Optical/Dental/Life and AD&D : City provides fully paid dental and optical insurance for the employee and all eligible dependents, up to $184.25 per month.

Flex Plan : Section 125 Plan, allows for payment of employee paid insurance, medical treatment, and dependent care expenses with pre-tax dollars.

Life Insurance : $50,000 term life policy provided by City; employee can purchase additional self and dependent coverage at group rates.

State Disability Insurance : Coverage provided through State Employment Development Department for short-term disability. Costs borne by union employees.

Long-Term Disability : City provides fully-paid LTD insurance. Continuance of 66 2/3% of first $9,750 of employee's salary. Applies to non-job related occurrences. 60-day waiting period.

Holidays : 12 fixed paid holidays; Additional 10 or 9 hours of personal leave/ floating holiday per year according to employee assigned schedule.

Vacation Leave : 96 hours (1-5 years); 120 hours (6-10 years); 144 hours (11-15 years): 176 hours (16+ years). Leave can be used after 6 months of service. Annual cash conversion option.

Sick Leave : 8 hours per month.

Bereavement Leave : Three (3) working days or 40 hours where travel is 500 miles or more] for qualifying incident.

Tuition Reimbursement : Up to $2,000/year for tuition and books.

Cell Phone Stipend : $80/month for employees who opt to use their own device in lieu of City-issued phone.

Uniform Allowance : $400/year for certain classes.

Other :Voluntary participation in Credit Union, Mission Square 457Deferred Compensation Program.

Revised: 1/11; 11/11; 12/11; 12/12; 2/13; 1/14; 6/14; 1/16; 9/16; 1/17; 1/18; 12/19; 1/21; 8/22

Salary:

$8,418.00 - $10,232.13 Monthly