POLICE RECORDS & PROPERTY SUPERVISOR

Job Description:

POLICE RECORDS & PROPERTY SUPERVISOR

Description

Resumes are accepted but not in place of the official city employment application. Incomplete applications will be automatically rejected. Proof of education requirements/certifications must be submitted as a PDF via EMAIL to human_resources@cityofinglewood.org with the SUBJECT LINE: your name and job title.

The current vacancy is in the Police Department. All applicants applying for positions assigned to the Police Department will undergo a complete background investigation, including credit, polygraph, and medical examination, prior to an official appointment to the position.

Under general supervision, organizes, trains, coordinates, and supervises the retention and development of the record and evidence, and property room activities of the Police Department.

This list of tasks is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by positions in this class. Incumbents in this class may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

TASKS

• Prepares statistical reports; monitors audit data input; maintains working knowledge of retention, retrieval, processing, principles, and operations of automated Records Management System (RMS) for compliance with mandated state and federal auditing requirements;
• Organizes, trains, and supervises assigned staff on current or updated material of Federal and state regulations for maintaining records or reports;
• Oversees the preparation and workflow of crime/arrest reports and special assignments;
• Oversees daily functions of the Property and Evidence Section;
• Oversees destruction of narcotics and other property according to applicable law;
• Delegates assignments to assigned staff and respond, researches, and resolves complex problems;
• Develop and implement projects to enhance the morale of staff.
• Monitors and maintains supplies and materials and prepares purchase requisitions;
• Prepares performance evaluations for assigned staff.

QUALIFICATIONS

Any combination of training and experience that provides the knowledge, skills, and abilities listed below. A typical way to obtain the qualifications would be a high school diploma or equivalent AND three years of full-time responsible work in a law enforcement Records Division or five years in a law enforcement Property and Evidence Section.

KNOWLEDGE, SKILLS, AND OTHER CHARACTERISTICS

• Knowledgeable of applicable City, county, state, and Federal statutes, rules, ordinances, codes, and regulations governing police records, quality customer service techniques and concepts, best practices of records and file management, and practical supervision principles and strategies;
• Skilled in interpreting and applying administrative policies, regulations, and operational procedures to communicate clearly and concisely orally and in writing; Managing multiple tasks and delegating assignments for an effective operation; maintaining a professional demeanor in the face of challenging situations;
• Ability to exercise sound judgment in performing essential duties, effectively problem-solve day-to-day program-related needs, issues, and concerns; prioritize and monitor staff work assignments; prepare well-organized and accurate documents such as reports, memos, and correspondence; synthesize ideas and factual information into clear and logical written statements;
• Proficient in using work-related computer applications, including e-mail, word processing, spreadsheets, databases, the internet, and other electronic devices to perform essential job duties.

THE SELECTION PROCESS

Applicants whose experience best meets the city's needs will be invited to participate in the examination for this position. Candidates must have access to a computer with internet, video, and audio capabilities to participate in our examination process. The examination may consist of one or more of the following: (1) Training & Experience Evaluation, (2) Writing Exercise, and (3) Qualifications Appraisal Interview with a panel of subject matter experts. Candidates must receive a score of 70 or higher to have their names placed on the active eligibility list for one year. The top three ranks on the Eligibility List will have their application materials forwarded to the hiring authority for a selection interview.

The City of Inglewood is an Equal Opportunity Employer. It does not discriminate by age, sex, race, religion, national origin, marital status, or handicap status in its employment actions, decisions, policies, and practices.