Secretary to the Commission

Job Description:

Secretary to the Commission

Description

Note for internal applicants: Successful candidates already at rates above the posted salary will be evaluated on an individual basis to determine final salary outcome.

Job Location: 105 West Capitol Avenue, Jefferson City, MO

Why you’ll love this position:

The secretary to the commission manages the Commission Secretary's Office, which is responsible for providing administrative support for the Highways and Transportation Commission and serves as the custodian of official department records. Responsibilities are performed under general supervision.

What you'll do:

• Manages the Commission Secretary's Office, which is responsible for providing all administrative support to the Highways and Transportation Commission.
• Serves in a liaison capacity between the Commission and the department; assists Commission members in obtaining information, scheduling engagements, and coordinating workflow related to Commission requests; and serves as a point of contact between elected officials, stakeholders, partners, and customers having business with the Commission.
• Drafts Commission correspondence and resolutions that reflect thorough understanding of the issue, sensitivity to both sides of the issue, and respect for the individual to whom the correspondence is addressed.
• Conducts research related to Commission requests for information and/or coordinates with appropriate department personnel to obtain necessary assistance related to specialized requests.
• Coordinates with Chambers of Commerce, local government representatives, and other groups or individuals on Commission meeting arrangements.
• Manages and assists in the preparation of agendas related to monthly and special Commission meetings and ensures all documentation and backup materials are collected and compiled in a consistent and appropriate manner.
• Prepares and/or manages the development of complete and accurate records of all Commission meetings, Commission committees, and Commission appointed advisory groups.
• Ensures adequate systems are in place and maintained to retrieve specific information from minutes of meetings, contracts, and other records filed in the Commission Secretary's Office.
• Coordinates with divisions and districts to develop and maintain the Commission's Delegation of Authority for Execution of Documents Policy.
• Serves as custodian of all books, maps, documents, and papers filed with the Commission and all orders made by the Commission.
• Serves as the custodian of official department records and ensures compliance with the department's open records procedure as required by state statute (i.e., Sunshine Law).
• Attests to all documents executed by the Commission or on behalf of the Commission.
• Oversees Commission Secretary's Office expenditures to ensure budgetary compliance.

Minimum Qualifications:

• Demonstrated experience in positions providing broad exposure to organizational operations and processes, including communication with governing board, management, elected officials, stakeholders, department partners and customers.
  
  

Preferred Qualifications:

• Bachelor’s Degree: Business Administration, Public Administration, or related field.
  
  
• Experience demonstrating the following skills: exceptional communication skills, strong organizational abilities, meticulous attention to detail, proficiency in calendar management, the ability to handle confidential information, and excellent interpersonal skills; high level of discretion and proactive problem-solving capabilities.
  
  

Special Working Conditions:

• Job requires regular, statewide, overnight travel.
  
  

More reasons to love this position:

MoDOT offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Visit our CAREERS page to explore all we have to offer. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for MoDOT, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found HERE .

At MoDOT you will play a key role in maintaining the seventh largest highway system in the United States. We value team players who are open-minded and work well with others to accomplish goals and fulfill our mission of safety, service, and stability. We see the growth of our team members as an investment, both in MoDOT's future and yours. If you're looking for diverse opportunities, challenging work, and a flexible environment, we want to talk to you about joining our winning team. MoDOT operates on shared values and your success in our organization depends upon modeling these values. CLICK HERE to view our mission, values, and tangible results. If you embrace these values, we welcome your application.

Salary:

per Year