HR Administrative Staff Assistant

Job Description:

HR Administrative Staff Assistant

Description

Summary

This opportunity is open to current King County employees only. We are not accepting external applications at this time.
Join a dynamic Human Resources team and play a vital role in enhancing our processes. The team is dedicated to delivering exceptional service and fostering a positive experience for the division and our customers.

The Water and Land Resources Division is seeking an Administrative Staff Assistant for a 6 to 9-month term-limited or special duty assignment. This role is crucial for improving processes, managing archival records (Laserfiche), and coordinating HR-led meetings, recruitments, and program administration, with a key focus on the Laserfiche data and records management. The ideal candidate will possess strong customer service and communication skills, exceptional attention to detail, and the ability to multitask effectively. This position demands excellent organizational skills, the ability to meet tight deadlines, and the capability to handle multiple critical tasks. Flexibility, and an outgoing personality are essential, as well as the ability to adapt quickly to changing priorities. The successful candidate should be able to complete complex tasks with limited guidance, react with appropriate urgency to situations requiring quick turnaround, and make effective decisions without complete information.

About the Division:
The Water and Land Resources Division is at the forefront of King County’s efforts to protect and restore clean water and healthy habitat and strengthen the resilience of communities, environment, and infrastructure in the face of climate change. We are a dedicated workforce of more than 400 supported by an annual budget of ~$250 million. WLRD has a strong track record of developing innovative strategies for protecting working farms and forests, restoring habitat, protecting water quality, and ensuring people have equitable access to green space. We reduce flood hazards, manage stormwater facilities, and reduce toxic threats. Our Environmental Lab and Science section maintain high-quality data sets used in long term-water quality trend analysis and use Best Available Science to inform decision making. We house three salmon recovery forums and support the Land Conservation Initiative, which will preserve our last, most important natural lands and urban green spaces over the next 30 years. Our forestry and agricultural programs help people protect their lands and support local food production.

Commitment to Equity, Racial and Social Justice: King County, named after Dr. Martin Luther King, Jr., is a diverse and vibrant community that represents cultures from around the world. Our True North is to create a welcoming community where everyone can thrive. We prioritize equity, racial and social justice, making it a foundational and daily expectation for all employees. As a Senior Human Resource Analyst, you will actively apply these principles in all aspects of your work. Learn more about our commitment at http://www.kingcounty.gov/equity

Job Duties

• Organize and maintain records and create files in the Laserfiche personnel records filing system. Enter and maintain personnel records according to King County records retention policies. Maintain HR databases and electronic filing systems and prepare reports from databases.
• Manage administrative functions for the Human Resources team: respond to general inquiries, draft and/or review correspondence, update and maintain visual management tools, support coordinating activities including outreach and recruitment events, and assist with new employee onboarding and orientation.
• Maintain tracking logs and organizational charts and update applicant/employee status in the HR or Applicant Tracking systems.
• Create and implement HR-focused information guides and/or streamlined information systems that help inform employees on required policies and procedures and available resources.
• Maintain confidentiality when working with sensitive personnel information.
• Manage internal MS Teams sites. Create and Manage MS Teams folders, content, and permissions as needed.
• Update internal staff websites (e.g., SharePoint). Work with HR Manager and analysts to proactively identify needs and revisions.

Experience, Qualifications, Knowledge, Skills

Qualifications You Bring:

• Three (3) years of increasingly responsible administrative experience OR an equivalent combination of education and experience which provides the applicant with the specific skills, knowledge, and ability to perform the work.
• Experience and expertise in Laserfiche or similar enterprise-level records management systems, including working with confidential records and/or archives and the management of electronic documents.
• Ability to provide exceptional customer service and provide clear communication both verbally and in writing.
• Skilled in project research, including but not limited to web research, data collection and analysis, and spreadsheet management.
• Ability to compile and analyze human resources data and trends to include turnover, hiring, retention, and other statistics.
• Ability to work effectively with a diverse group of individuals and to present information in a tactful and diplomatic manner.
• Demonstrated ability to proactively self-direct workload by organizing multiple competing priorities and producing quality detailed work within tight time frames while maintaining composure and professionalism during stressful times.
• High level of computer proficiency with Microsoft Office Suite including Outlook, Word, Excel, PowerPoint, and SharePoint; and skilled in scanning and compiling PDF documents using Adobe Acrobat.

Competencies You Bring:

• Customer focus - Builds strong customer relationships and delivering customer-centric solutions.
• Communicates effectively - Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences.
• Interpersonal savvy - Relates openly and comfortably with diverse groups of people.
• Action oriented - Takes on new opportunities and tough challenges with a sense of urgency, high energy, and enthusiasm.
• Tech Savvy: Anticipating and adopting innovations in business-building digital and technology applications.

It Would Be Great if You Also Brought:

• Experience in using NEOGOV or similar enterprise-level applicant tracking systems.
• Experience in using PeopleSoft/Oracle software or similar enterprise-level systems.

Supplemental Information

Working Conditions:

• Remote and Onsite Work Details: Employees in these roles work remotely from a home location, with onsite reporting requirements typically 4-5 times per month. The frequency of onsite work is determined by business needs and may be adjusted accordingly. Onsite reporting locations may be at various King County worksites including the collaboration space at King Street Center (201 S. Jackson St, Seattle, WA 98104).
• Remote Work Location Requirement: Employees must reside in Washington State and be within a reasonable distance to King County worksites to meet onsite reporting requirements.
• Work Schedule: This position is covered under the provisions of the Fair Labor Standards Act (FLSA) and is overtime eligible. This full-time position works a 40-hour workweek; 5-days per week, Monday through Friday.
• Union Representation: This position is not represented.
• Duration: The recruitment aims to fill a Term-Limited Temporary (TLT) position with an anticipated 6 to 9-month duration. If this position is filled by a King County employee who has successfully completed their initial probation, they will be offered the role as a Special Duty Assignment.

Application and Selection Process:
This position is open only to King County employees at this time . External applications will not be considered for this position. We value diversity, diverse perspectives and life experience and encourage people of all backgrounds to apply. This posting may be used to create an eligibility list for future vacancies in similar positions.

Application materials will be screened for clarity, completeness and alignment with the experience, qualifications, knowledge, and skills essential for this role to determine which candidates may be invited to participate in one or more panel interviews. Applications without the following required materials may not be considered for this position.

To apply, please submit the following:

• Online Application with a response to supplemental questions.
• Cover letter describing how you meet the qualifications for the position.
• Resume.

Note: Additional documents won't be considered during minimum qualifications screening.

Who to Contact: For more information regarding this recruitment, please contact Pamela Johnson at (206) 477-4717 or by email at pamela.johnson@kingcounty.gov .

Discover More About the Water Land & Resources Division: Visit our website .

Discover More About DNRP: Visit our website , explore an interactive map of our recent accomplishments and check us out at Facebook , X (formerly Twitter) , LinkedIn , TikTok , Instagram , YouTube and Keeping King County Green News . Sign up for Job Alerts to be notified of additional career opportunities with King County. Select the Natural Resources category for DNRP opportunities and explore other categories of interest.

Forbes recently named King County as one of Washington State's best employers. Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play.

Guided by our " True North ", we are making King County a welcoming community where every person can thrive. We value diversity, inclusion and belonging in our workplace and workforce. To reach this goal we are committed to workforce equity. Equitable recruiting, support, and retention is how we will obtain the highest quality workforce in our region; a workforce that shares and will help advance our guiding principles--we are one team; we solve problems; we focus on the customer; we drive for results; we are racially just; we respect all people; we lead the way; and we are responsible stewards. We encourage people of all backgrounds and identities to apply, including Native American and people of color, immigrants, refugees, women, LGBTQ+, people living with disabilities, and veterans.

King County is an Equal Employment Opportunity (EEO) Employer:
No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

To Apply :
If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions related to this recruitment process, please contact the recruiter listed on this job announcement.

King County offers a highly-competitive compensation and benefits package designed to meet the diverse needs of our employees and support our employees' health and well-being. Eligible positions receive the following benefits and have access to the following programs:

• Excellent medical, dental, and vision coverage options: King County provides eligible employees with options, so they can decide what’s best for themselves and their eligible dependents
• Life and disability insurance: employees are provided basic coverage and given the opportunity to purchase additional insurance for both the employee and eligible dependents
• Retirement: eligible King County employees may participate in a pension plan through the Washington State Department of Retirement Systems and a 457(b) deferred-compensation plan
• Transportation program and ORCA transit pass
• 12paid holidays each year plus twopersonal holidays
• Generous vacation and paid sick leave
• Paid parental,family and medical, and volunteer leaves
• Flexible Spending Account
• Wellness programs
• Onsite activity centers
• Employee Giving Program
• Employee assistance programs
• Flexible schedules and telecommuting options, depending on position
• Training and career development programs

For additional information about employee benefits, visit our Benefits, Payroll, and Retirement Page .

This is a general description of the benefits offered to eligible King County employees, and every effort has been made to ensure its accuracy. If any information on this document conflicts with the provisions of a collective bargaining agreement (CBA), the CBA prevails.

NOTE: Benefits for Term Limited Temporary (TLT) or Short Term Temporary (STT) positions, including leave eligibility and/or participation in the pension plan through the Washington State Department of Retirement Systems, will vary based upon the terms and details of the position.Short Term Temporary positions are not eligible for an ORCA transit pass.

For inquiries about the specifics of this position, please contact the recruiter identified on this job posting.

Closing Date/Time: 12/27/2024 11:59 PM Pacific

Salary:

$33.87 - $42.94 Hourly