TPWD - Staff Services Officer I (Program Staff Services Officer)

Job Description:

TPWD - Staff Services Officer I (Program Staff Services Officer)

Description

TPWD MISSION

To manage and conserve the natural and cultural resources of Texas and to provide hunting, fishing and outdoor recreation opportunities for the use and enjoyment of present and future generations.

PLEASE NOTE:

All applications must contain complete job histories, which includes job title, dates of employment (month/year) and hours worked per week, name of employer, supervisor's name and phone number and a description of duties performed.

Job history and volunteer experience should be listed in the work history section of the application to receive credit towards meeting the minimum requirements. Part-time experience credit is prorated based on the duration and hours worked per week. Please indicate hours worked for part-time/temporary/seasonal experience. If this information is not submitted, your application will be considered incomplete.

Applications with "See attached" or "See resume" will not be accepted in lieu of a completed application. Omission of data can be the basis for disqualification; you may state 'unknown' for any incomplete fields. If education is used to meet the minimum requirements of the job posting, a copy of a college transcript(s) issued from the registrar must be provided if you are selected for an interview.

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APPLICATIONS SUBMITTED THROUGH WORK IN TEXAS: Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. To complete the supplemental questions, go to CAPPS Recruit to register or login. CAPPS Recruit, https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en


MILITARY OCCUPATIONAL SPECIALTY CODES:

Job Classification

Service

Military Specialty

Staff Services Officer I-V

Army

36B, 42A, 51C, 89A, 92A, 92Z, 36A, 42B, 42H, 51C, 70C, 70F, 92A, 420A, 920A, 920B

Staff Services Officer I-V

Navy

LS, LSS, PS, YN, YNS, 120X, 641X

Staff Services Officer I-V

Coast Guard

SK, YN, F&S, FIN10, PERS, SEI11, SEI15, WEPS

Staff Services Officer I-V

Marine Corps

0111, 0147, 0161, 0171, 0431, 0491, 3152, 4821, 8411, 8412, 0102, 0160, 0170, 0430, 2102, 4801, 4802, 4803, 4804, 4810, 6607, 8840, 8862

Staff Services Officer I-V

Air Force

2G0X1, 3F0X1, 3F1X1, 4A1X1, 8A200, 8U000, 16GX, 20C0, 30C0, 38FX, 60C0, 63AX, 63G0, 63S0

*More information on military occupational specialty codes can be found below:

https://www.onetonline.org/crosswalk/MOC/

https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MilitaryCrosswalkGuide.pdf

MILITARY EMPLOYMENT PREFERENCE:

If you choose to claim military employment preference as outlined by the State of Texas, you must attach the required documentation referenced below at the time your application is submitted . If you have questions regarding this requirement, please visit our Military Employment Reference page at https://tpwd.texas.gov/jobs/veterans/ .

Required forms that will need to be attached with application for Military Employment Preference:
Veteran- DD214 showing honorable discharge or Statement of Service (only for transitioning service members who have not reached their date of separation). Surviving spouse of a veteran who has not remarried- Marriage Certificate and DD Form 1300 or appropriate documentation. Orphan of a veteran killed while on active duty- Birth Certificate and DD Form 1300 or appropriate documentation. Spouse of a member of the US Armed Forces/Texas National Guard serving on Active Duty- Marriage Certificate and copy of spouses active-duty military orders. Spouse of a veteran with disability and is the primary income for household- Marriage Certificate, Veterans DD214, and VA Benefits Summary Letter showing disability rating.
Documentation must be attached to the application before military preference can be granted.


BENEFITS:

Texas Parks and Wildlife offers a variety of benefits for employees such as generous paid time off, group insurance, retirement and pension, and frequent training and staff development opportunities. Other benefits include longevity pay, merit pay, deferred compensation, flexible benefit plans, 401K/457 retirement plans, direct deposit, telework, staggered work hours, Employee Assistance Program and a Return to Work Program. For new employees or rehires, health insurance is available the 1st of the following month after a 60-day waiting period. Click HERE to view our Benefits page.

HIRING CONTACT: Kelly Hamby, (512) 389-8336

PHYSICAL WORK ADDRESS: TPWD Headquarters, 4200 Smith School Road, Austin, TX 78744

GENERAL DESCRIPTION:

Under the direction of State Parks Procurement Director , this position performs routine (journey-level) staff services work . Duties involve several staff services functions such as human resources, accounting, budgeting, purchasing, training, payroll, records management, and/or property management. Provides assistance to several positions such as directors, supervisors/managers, and/or staff related to various staff services functions. Prepares, edits and distributes correspondence, reports, forms and documents. Works under moderate supervision, with limited latitude for the use of initiative and independent judgment.

NOTE: Tele-work eligible after probationary period. Will discuss after successful completion of training.

ESSENTIAL JOB DUTIES:

% of Time

Essential Job Duties by Category

5%

Human Resource, Training and/or Payroll Duties:

In consultation with the Human Resources Division and Regional/Division leadership, prepares, edits, and distributes correspondence, reports, forms, and documents.

May coordinate and schedule training for agency employees.

50%

Purchasing, Accounting and/or Budgeting Duties:

May order merchandise, supplies, and equipment in accordance with state and agency requirements.

May prepare and track all procurement requests in accordance with all state and agency requirements.

May process purchase orders, coordinate and monitor expenditures, and maintain inventory.

May assist with developing budgets.

May make purchases with a state procurement card.

Assists supervisor or upper management with data needed for budget preparation.

Accurately monitors and maintains budget tracking system as requested.

Reviews expenditure history as requested by supervisor or other management staff.

May maintain procurement card logs, receipts and other related documents.

Develops and/or assists in writing specifications for various good and services.

20%

Travel, Records and/or Property Management Duties:

May coordinate and schedule travel for agency employees and serve as travel coordinator.

May perform record retention work and coordinate with staff on disposal of records according to the agency retention schedule.

May analyze internal processes and assist with recommending and implementing procedural or policy changes to improve operations.

May maintain equipment, materials, and supplies.

20%

Other Division Specific Job Duties:

Plans, coordinates and facilitates meeting locations, preparation of presentations as required. Conducts administrative reports, documents, or summaries to ensure completeness.

5%

Marginal Job Duties:

Performs additional duties as assigned. Complies with Agency, Division and Department rules, regulations, and procedures.



Qualifications:

MINIMUM QUALIFICATIONS

Education:

Graduation from High School or GED.

Experience:

Three years of experience in performing several staff services functions such as administrative support, business administration, purchasing or budget preparation work.

Experience providing assistance to several positions such as directors, supervisors/managers, and/or staff related to various staff services functions.

Experience preparing, editing, or distributing correspondence, reports, forms or documents.

Licensure:

Must successfully complete the Texas Comptroller of Public Accounts Basic Texas Purchaser Course within six months of employment hire date if required by agency or divisional leadership.

Must possess a valid State driver's license.

NOTE: Retention of position contingent upon obtaining and maintaining required license and completion of required training.

PREFERRED QUALIFICATIONS

Experience:

Experience in expenditure tracking, budget management or reconciliation.

Experience in State of Texas purchasing and procurement.

Experience writing detailed, professional emails, letters or reports.

Experience in customer service, public relations or handling customer complaints.

GENERAL KNOWLEDGE, SKILLS, AND ABILITIES

Knowledge fiscal control or budgeting techniques or practices.

Knowledge of administrative support work.

Knowledge of records retention and archival methods.

Knowledge of purchasing and procurement methods and procedures.

Skill in coordinating activities.

Sill in the use of a computer and/or applicable software.

Skill in critical thinking.

Skill in using Microsoft Office Suite, Virtual meeting platforms (MS Teams, Zoom, Webex, etc) and/or Adobe products.

Skill in identifying, researching and compiling information.

Ability to study or evaluate programs and propose recommendations.

Ability to communicate effectively.

WORKING CONDITIONS

Required to work 8 hours per day, 5 days per week.

May be required to work overtime, holidays, weekends, and hours other than regularly scheduled with supervisor approval.

May be required to operate a state vehicle.

Required to travel 5% with possible overnight stays.

Required to conform to dress and grooming standards, work rules and safety procedures.

Required to follow non-smoking policy in all state buildings and vehicles.

TPWD IS AN EQUAL OPPORTUNITY EMPLOYER



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Closing Date: Dec 27, 2024, 11:59:00 PM