*County Counsel Executive Administrative Assistant

Job Description:

*County Counsel Executive Administrative Assistant

Description

The Job

Exciting Opportunity To Work With The County's Legal Team

Receive 14 Holidays

Generous Vacation and Sick Time

Receive a 3% Increase February 2025

( Salary increases contingent upon Property Related Revenue and/or
statewide Realignment Sales Tax Collections performance.)

Executive Administrative Assistants may have the opportunity to work a flexible schedule after six months of employment, which may include a 9/80 schedule and/or partial remote work option.

Apply Today!

San Bernardino County , Office of the County Counsel is seeking two skilled Executive Administrative Assistants to join their team. The existing vacancies are in the Litigation and the Fiscal Unit.

Litigation Unit: The position will assist with a variety of legal assistant duties by providing litigation and administrative support services to attorneys and paralegals. The incumbent will process or oversee the preparation and filing of legal documents; schedule meetings; calendar litigation deadlines; maintain attorneys' calendars; make travel arrangements; compose and format legal documents; and stay abreast of changes to court rules and regulations.

Fiscal Unit: The position will perform a variety of administrative duties providing confidential administrative support in a legal back-office environment. The position will assist with various projects, which include researching, compiling, arranging, and computing data; interpreting policies and procedures; scheduling meetings; maintaining office calendars; making travel arrangements; composing and formatting documents; and handling sensitive and confidential documents and files with professionalism and discretion. The unit’s Executive Assistant I will also manage legal services time and billing.

Official County Title: Executive Administrative Assistant I

Employees Can Participate In the County's Excellent Benefits

CONDITIONS OF EMPLOYMENT

Pre-Employment Process: Prior to appointment, applicants must pass a background investigation which includes verification of employment history and education, fingerprinting, physical exam, and drug screening.

Visa Sponsorship: Please note San Bernardino County is not able to consider candidates who will require visa sponsorship at the time of application or in the future.

Work Environment: Incumbents must operate with a high level of confidentiality and discretion when performing job duties.

Minimum Requirements

Candidates must meet one of the following options:

Option 1: One (1) year of full-time experience assisting in the preparation and processing of legal documents (e.g., pleadings, briefs, and motions) while working with legal software under the supervision of an attorney.

--OR--

Option 2: Two (2) years of highly responsible administrative assistant duties in support of professional or administrative staff operating in a legal office or environment where duties include calendaring, scheduling meetings, composing correspondence, preparing, processing and maintaining sensitive and confidential files and records; preparing agendas, and taking minutes.

--AND--

Typing: 50 w.p.m. corrected typing speed.

Experience must be within the past five (5) years.

NOTE: Duties must be clearly described in the work history section to be considered and appropriately placed for assigned duties within County Counsel. General Clerical experience, Internships, and Clerkships are not considered qualifying work experience. Qualifying experience is typically equivalent to the San Bernardino County Administrative Assistant classification and above.

Desired Qualifications

The ideal candidate will have experience supporting attorneys or administrative staff in a legal office, preparing and processing confidential records and legal documents such as pleadings, briefs, and motions. The incumbent should also be skilled in managing multiple calendars and coordinating travel arrangements while working in a fast-paced environment. Candidates with experience supporting civil law attorneys as a legal assistant or supporting administrative staff in a legal back office with payroll, attorney/client time and billing processes are highly desired.

Selection Process

Application Procedure : To be considered for this excellent opportunity, please complete and submit the online employment application and supplemental questionnaire by 5:00 pm, Friday, December 27, 2024. Resumes will not be accepted in lieu of the application and/or supplemental questionnaire.

There will be a competitive evaluation of qualifications based on a review of the application and supplemental questionnaire. It is to your advantage to be explicit in your responses on the application and supplemental questionnaire.

All communications regarding the selection process will be via e-mail. Applicants are encouraged to check their e-mail frequently to learn additional information regarding this recruitment. Check your GovernmentJobs account for notifications. Update your firewalls to allow e-mails from San Bernardino County through governmentjobs.com. Update your Spam, Junk, and Bulk settings to ensure it will not spam/block/filter communications from e-mail addresses with the following domain "@hr.sbcounty.gov". Finally, be sure to keep your personal information updated. Taking these steps now will help ensure you receive all communications regarding this recruitment.

To ensure timely and successful submission of your online application, please allow ample time to complete and submit your application. Applicants will be automatically logged-out if they have not submitted the application and all required materials prior to the posted deadline. Once your application has been successfully submitted you will receive an onscreen confirmation and an email. We recommend that you save and/or print these for your records. Please note, if you do not receive an onscreen confirmation and an email acknowledging our receipt of your application we have not received your application. If you require technical assistance, please click HERE to review the Government Jobs online application guide , or contact their Toll-Free Applicant Support line at (855) 524-5627. Please note that Human Resources is not responsible for any issues or delays caused by the internet connection, computer or browser used to submit the application.


EEO/ADA: San Bernardino County is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants.

ADA Accommodation: If you have a disability and require accommodations in the testing process, submit the Special Testing Accommodations Request Form (Download PDF reader) within one week of a recruitment filing deadline.

Veterans’ Preference: Eligible veterans and their spouse or widow(er) who are not current County employees may be awarded additional Veterans’ Preference points.Click here (Download PDF reader) for information and instructions to request Veteran's Preference points.

Exempt Unit-Group D

The County of San Bernardino offers a range of benefit programs for employees and their eligible dependents. These include health, dental, vision, and life insurance, as well as a variety of voluntary benefits. Programs and benefit amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked.

For a summary of benefits, please click here .

Refer to the appropriate MOU, contact the County's Employee Benefits and Services Division at (909) 387-5787 or visit the Benefits website for more detailed information at hr.sbcounty.gov/employee-benefits/ .

Closing Date/Time: 12/27/2024 5:00 PM Pacific

Salary:

$55,265.60 - $78,707.20 Annually