Human Resources and Administrative Student Intern - Energy Department

Job Description:

Human Resources and Administrative Student Intern - Energy Department

Description

Our diverse and inclusive workforce of more than 7,000 employees play a key role in the success of San José, the heart of the Silicon Valley. All City of San José employees work together as one team to make San José a vibrant, innovative, and desirable place to live and work. Visit here to learn more about our One Team Leadership Values and Expectations, including quality and excellent customer service and here to learn more about San José.

About the Department

San José Clean Energy, or SJCE, is San José’s local, not-for-profit electricity supplier operated by the City of San José’s Energy Department. Since 2019, our dedicated and motivated team has provided clean energy for residents and businesses at competitive rates, while also offering community programs, local benefits, and increased transparency and accessibility. SJCE serves more than 350,000 customer accounts and has contracted for more than 1 GW of power.

Joining our team means that you will be making a big impact on the fight against climate change. SJCE plays an important role i n meeting San José’s ambitious goal to be carbon neutral by 2030 and in implementing the City’s climate action plan, Climate Smart San José. Thanks to SJCE, San José has one of the cleanest energy mixes of any large city and offers a 60% renewable product and a 100% renewable product.

Serving our community with respect and integrity is at the core of what we do. We center equity, diversity, inclusion and belonging in our work. The department also hosts active staff-led Culture and Racial Equity committees and has won awards for its education and outreach work with Spanish and Vietnamese-speaking communities.

For more information about San Jos é Clean Energy, please visit: www.sanjosecleanenergy.org

About the Division

The Budget, Financial Planning, and Human Resources Division manages critical financial and human resources functions . Our team oversees budget preparation, financial forecasting, and accounting processes to ensure effective management of over $500 million in annual revenues , while maintaining compliance with City and regulatory financial requirements.

On the Human Resources side, we focus on supporting the department's most valuable asset —our employees. This encompasses all aspects of the employee experience, including recruitment, onboarding, timekeeping, employee health and safety, leaves of absence , performance management, learning and development, and separations . Our goal is to ensure smooth operations, foster employee growth, and support a positive and efficient work environment.

Position Duties

The Energy Department is currently seeking to hire one (1) intern to support the Human Resources and Administrative team in the Budget, Financial Planning, and Human Resources Division.

The Human Resources and Administrative Intern’s primary responsibility will be to assist with day-to-day Human Resources and general office management functions . Projects could include:

• Assist the Human Resources team with organizing and filing confidential materials .
• Support the preparation and distribution of recruitment materials .
• Assist with the facilitation of in-person interviews by coordinating schedules, calendaring, booking conference rooms, and welcoming candidates .
• Assist with new employee onboarding .
• Maintain and update the department's IT inventory , ensuring all assets are accurately tracked, documented, and in good working condition .
• Assist with the creation and upkeep of the department’s organizational charts , ensuring accuracy and timely updates to reflect current staffing structures .
• Attend career fairs and other events to connect with potential candidates and share information about the department.
• Other HR and administrative duties and projects as assigned .

Pay: Student Intern: $1 5.17 - $21.66 per hour (unbenefited). These salary ranges include an approximate five percent (5%) ongoing non-pensionable compensation. Actual salary shall be determined by the final candidates’ qualifications and experience.

Work Schedule: During the academic year, interns are recommended to work 15-30 hours per week, with schedules determined collaboratively between the hiring manager and the intern based on student availability and project needs. During summer and winter breaks, interns may work up to 40 hours per week.

Minimum Qualifications

Student Intern : Any combination equivalent to completion of high school and current enrollment in an accredited college or university in undergraduate or graduate program.

Licenses & Certificates : Possession of a valid driver's license authorizing the operation of a motor vehicle in the State of California may be required for these internship positions.

Other Qualifications

Desired skills:

• Understanding of the importance of handling sensitive and confidential materials with discretion.
• Professional and welcoming demeanor when interacting with candidates, new employees, and career fair attendees.
• Ability to handle multiple tasks/projects simultaneously.
• Attention to detail to ensure accuracy when handling files, updating documents, and managing schedules.
• Familiarity with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and ability to learn other systems or tools (e.g., Asana, PeopleSoft).

Please note :

The City of San Jose will be closed from Monday December 23, 2024 - Thursday January 2, 2025. Due to this closure, there may be a delay in reviewing application submissions. Please note we hope to provide a status update to all candidates regarding the status of their application by the end of January 2025. If you have any questions please feel free to reach out to the recruiter at vanessa.rojas@sanjoseca.gov.

Additional Information:

Employment Eligibility: Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of San Jose will NOT sponsor, represent or sign any documents related to visa applications/transfers for H1-B or any other type of visa which requires an employer application.

You must answer all job-specific questions to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. Applicants are expected to write their own essays/responses. Please be advised that use of AI content in your responses may result in your removal from the hiring process.

Please note that applications are currently not accepted through CalOpps or any other third party job board application system.

This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

Please allow adequate time to complete the application and submit before the deadline or the system may not save your application. If your online application was successfully submitted, you will receive an automatic confirmation email to the email address you provided. IF YOU DO NOT RECEIVE THE CONFIRMATION, please email CityCareers@sanjoseca.gov and we will research the status of your application.

Part-time positions(less than 40 hours per week) are required to participate in the City’s PTC 457 Deferred Compensation Plan per Federal regulations. Employees are required to contribute 3.75% of gross earning and the City contributes a matching amount of 3.75%. The funds contributed by the City are 100% vested upon initial deferral and will be held in in a stability of principal investment. This plan is in lieu of social security and does not include any healthcare benefits or contributions.

Part-time employees may elect to contribute additional retirement savings through the City’s Voluntary 457 Deferred Compensation Plan. Additional Information on both plans can be found on the City’s website.

Closing Date/Time: 1/6/2025 11:59 PM Pacific

Salary:

$15.17 - $21.66 Hourly