Senior Administrative Specialist

Job Description:

Senior Administrative Specialist

Description

Overview

We are seeking a highly organized and experienced candidate for the position of Senior Administrative Specialist!

This position will provide comprehensive administrative support to our Environmental Health programs. The ideal candidate will have a strong understanding of administrative procedures, excellent communication skills, and the ability to thrive in a fast-paced environment. The typical schedule for this full-time position is 8:00am to 4:30pm, Monday through Friday.

The Larimer County Department of Health and Environment works to provide everyone in Larimer County the opportunity for a healthy life and values strategy, professionalism, equity, and teamwork. We are dedicated to fostering a workplace culture that prioritizes Diversity, Equity, and Inclusion (DEI) in every aspect of our operations. We recognize that unconscious bias can undermine our DEI efforts, so we actively address it through ongoing education, training, and open dialogue. If you are committed to learning and engaging in actively cultivating a workplace that prioritizes inclusivity for marginalized communities, please consider applying and join us on our journey to foster a workplace where Diversity, Equity, and Inclusion are not just words, but principles that drive our collective success.

To be considered for this position, please include a resume and cover letter with your application.

Responsibilities

What you'll be doing:

• Ordering and maintaining inventory of office and departmental supplies and equipment; tracking expenditures and ensuring office equipment operates properly through County or contracted maintenance services.
• Supervising administrative staff, temporary employees, or volunteers, either directly or indirectly.
• Performing customer service duties, including providing general information, responding to inquiries, interpreting County and departmental policies, and conducting necessary research or routing inquiries for more complex issues.
• Managing appointments, activity calendars, and work schedules for administrative office staff and work groups.
• Accepting and processing a variety of materials such as samples, plans, forms, reports, legal documents, applications, permits, and payments in compliance with procedural requirements and using appropriate computer systems or databases.
• Entering and maintaining data in computer systems or databases, proofreading data entry for accuracy, correcting errors, and generating standard reports as needed.
• Maintaining department records and files, ensuring accuracy, organization, and confidentiality.

To view the full job description, visit https://www.larimer.gov/hr/careers/job-descriptions#/app/detail/Senior_Administrative_Specialist.

What we're looking for:

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace (Docs, Sheets, Slides, Gmail).
• Excellent written and verbal communication skills.
• Strong organizational and time management abilities.
• Capability to work independently and collaboratively as part of a team.
• Commitment to maintaining confidentiality and handling sensitive information with discretion.

Qualifications

All candidates will be screened for the following required minimum qualifications. Any candidate who does not meet all of the qualifications listed as required will be eliminated from the process.

• Four (4) years of experience in a directly related field or in the performance of similar office administrative duties and responsibilities required.

Benefits

Larimer County offers the following for all Regular/Limited Term positions:

• Medical, Dental, and Vision Benefits
  
• FSA or HSA depending on medical plan
  
• Short and Long Term Disability
  
• Employee Assistance Program
  
• Basic Life/Accidental Death & Dismemberment
  
• Accident Insurance
  
• Critical Illness Insurance
  
• Retirement Plan 401(a) with employer match
  
• 457(b) Deferred Compensation
  
• Paid time off including vacation, sick, and holidays
  

To view information on Larimer County's Benefits, visit https://www.larimer.gov/hr/benefits

Supplemental Information

Please Note
The Department of Health and Environment has a vaccine requirement. Successful candidates will be required to comply with the vaccine requirements or request a waiver.

You can’t be considered unless you apply! Underrepresented individuals may be less likely to apply for a job unless they believe they meet all requirements and can perform every job responsibility. We are most interested in finding the best candidate. We encourage you to think broadly about your background and skill set for the role and apply.

An offer of employment is contingent upon the successful completion of required pre-employment testing. Depending on the position, these checks may include, but are not limited to; reference checks, motor vehicle reports, employment verification, education verification, fingerprinting, criminal history information, physical, and a drug screening. As marijuana is an illegal substance under federal law, testing positive for marijuana (medical or otherwise) or any other substance for which the county tests, will result in the contingent offer of employment being revoked. Successful completion of the drug screen is defined as obtaining a negative result.

All application components must be submitted by 11:59 PM MT on the closing date listed.

Larimer County is an Equal Opportunity Employer and prohibits discrimination and harassment in all employment practices on the basis of race, color, religion, sex (including pregnancy, gender identity or expression, and sexual orientation), national origin, marital status, disability, genetic information, age, military status, or any other characteristic protected by law or regulation.

For all temporary positions, sick leave and our Employee Assistance Program are available and other benefits may be available.

Larimer County offers the following for all Regular/Limited Term positions:

• Medical, Dental, and Vision Benefits.
• Flexible Spending Accounts / Health Savings Account
• Short and Long Term Disability.
• Employee Assistance Program
• Basic Life/Accidental Death & Dismemberment
• Accident Insurance
• Critical Illness Insurance
• Retirement Plan 401(a) with employer match.
• 457(b) Deferred Compensation.
• Paid time off including vacation, sick and holidays.

Click here to view information on Larimer County's Benefits.

Closing Date/Time: 1/6/2025 11:59 PM Mountain

Salary:

$25.45 - $30.54 Hourly