Property Tax Technician

Job Description:

Property Tax Technician

Description

The Position

The list developed from this recruitment will be used for a limited period to fill open and promotional, regular full-time, and part-time positions, should they occur.

Performs a variety of complex technical duties related to the verification, indexing and processing of a variety of recorded deeds, affidavits, judgments and legal documents for title transfer and vesting purposes.

Bilingual English/Spanish encouraged to apply. Se buscan personas bilingües en inglés y español. Para recibir una solicitud en español, llame a Recursos Humanos al 234-6600.

Job Requirements and Minimum Qualifications

All responsibilities may not be performed by all incumbents

• Create and maintain Annual Property Tax roll to include determining change of ownership, including dates, percentage(s) transferred, tracking base year values transferred.
• Correspond with Attorneys, title companies, tax payers regarding chain of title.
• Read, interpret and understand legal descriptions.
• Interpret and process legal documents.
• Update and maintain Assessor's AS400 property tax system and Assessor's map books to include parcel splits and boundary line adjustments.
• Format, type letters, memos, requests, notices, deeds, reports, or other correspondence on a word processor or typewriter.
• Greet customers and processes tax information, including: providing customer service and support; responding to inquiries and/or directing individuals to the appropriate area or assists them with information;
• Compose correspondence in accordance with standard policies; answer various inquiries; explain policies and procedures and arrange appointments; and process routine and non-routine matters independently.
• Report administrative and/or operational problems to supervisor.
• Perform specialized research on assigned subjects for staff and management.
• Enter and retrieve a variety of complex information into a computer terminal.
• Create and maintain complex and/or confidential files.
• Prepare complex, routine and non-routine reports as requested utilizing a variety of software by receiving, sorting, and summarizing materials for the preparation of reports.
• Use spreadsheet software to enter and analyze information and print reports.
• Disseminate a variety of information and/or reports to various agencies, divisions, or departments via telephone, mail, email or fax.
• May serve as backup for other positions within the department.
• Perform other related duties as assigned.

MINIMUM QUALIFICATIONS REQUIRED

Education and Experience:
High school diploma or GED; and, two years of progressively responsible experience performing office duties such as accounting of funds and processing information in accordance with laws, regulations, etc.; or, a combination of education, training and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job.

Licenses and Certifications:
None

Knowledge, Skills, and Abilities

Knowledge of:

• Applicable codes, laws, ordinances, regulations and legal forms and procedures.
• Methods and techniques used in searching for and compiling information using a variety of sources.
• Correct English usage, including spelling, grammar, punctuation, and vocabulary.
• Internal departmental policies and procedures.
• External governmental bodies and agencies related to area of assignment.
• All computer applications and hardware related to performance of the essential functions of the job.
• Standard business arithmetic, including percentages and decimals.
• Basic accounting, record keeping, report preparation, filing methods and records management techniques.
• General office procedures, policies and practices, as well as knowledge of computer and other general office equipment.

Skill in:

• Typing from rough draft or printed text using a word processor or typewriter.
• Analyzing and resolving office administrative situations and problems.
• Using tact, discretion, initiative and independent judgment within established guidelines.
• Using a computer to accurately and rapidly enter and retrieve data and information.
• Communicating orally with internal staff, citizens, and other departmental staff in order to give and receive information in a courteous manner.
• Operating and routine maintenance of general office machines such as copiers, facsimile machines, and telephone systems.

Mental and Physical Abilities:

• Read and interpret documents such as safety rules, operation and maintenance instructions, procedure manuals, and so forth.
• Understand and carry out written and oral instructions, giving close attention to detail and accuracy.
• Establish and maintain effective working relationships with others.
• Draft and type correspondence.
• Add, subtract, multiply and divide whole numbers, common fractions and decimals.
• Deal with problems involving several concrete variables in standardized situations.
• While performing the essential functions of this job, the incumbent is regularly required to sit, use hands to finger, handle, or feel objects, to reach with hands and arms, and speak and hear.
• While performing the essential functions of this job the employee is occasionally required to lift and carry, push and/or pull, or move items weighing up to 20 pounds.

Selection Procedure & Other Important Information

Important Application Information:

• It is your responsibility to demonstrate through your application materials how you meet the minimum qualifications of the position/s for which you apply.
• You must complete all sections of the application. A résumé or other information you feel will help us evaluate your qualifications may be attached to your completed application, but will not be accepted in lieu of completing any part of the application. Blank applications that contain only a résumé or those that reference “see résumé” will be rejected as incomplete.
• Check your application before submitting to ensure it is complete and correct; no new or additional information will be accepted after the closing date.
• Inquiry will be made of your former and current employers; please provide the names and telephone numbers of supervisors on your application.
• You must provide the names and contact information of at least three (3) references (not relatives) that have knowledge of your job skills, experience, ability and/or character.
• Application materials are the property of Mendocino County and will not be returned.
• It is your responsibility to keep your NEOGOV profile updated, including any changes to your telephone number or address. Failure to do so may result in missed notification of exams or interviews.
• The exam process listed on this flyer is tentative. Mendocino County reserves the right to make necessary modifications to the examination plan. Such revisions will be in accordance with approved personnel standards. Should a change be made, applicants will be notified.
• The provisions of this job bulletin do not constitute an expressed or implied contract.

Examination Process: All complete applications will be reviewed; incomplete applications will not be considered. Based on the number of qualified candidates, applicants meeting the job requirements and qualifications will be invited to participate in an oral examination (weight 100) or an unassembled exam, consisting of an evaluation of education and experience as stated on the application form. The examination process will test the knowledge and abilities described above. A minimum score of 70 must be attained for placement on the employment list.

Special Testing: If you require special testing arrangements to accommodate a disability or religious conviction you must contact Human Resources at 707.234.6600 prior to the test date to make your requirements known. You must provide enough advance notice to allow Human Resources to properly review and evaluate your request .

Special Requirements: Employment in some County departments or positions may require the successful completion of a pre-employment criminal background, which may include fingerprinting, and/or a medical examination, which may include drug screening.

This announcement is a synopsis of duties and requirements of this job. To review the complete classification specification and benefits, please see the HR website. Applications must be submitted to the Human Resources Department by the final filing date.

The County of Mendocino is an Equal Opportunity Employer


This information is a summary of general benefits. Benefits listed in Mendocino County Resolutions or Memorandums of Understanding prevail over this listing. This information is not legally binding, nor does it constitute a Contract.

SALARY
Compensation is based on a five-step salary range, with annual merit-based increases within the salary range.

RETIREMENT
Covered under Social Security and the 1937 act; both employees and the County pay into the retirement fund. For the most current information regarding County Retirement please go to:
https://www.mendocinocounty.org/retirement

HOLIDAYS AND PERSONAL LEAVE
Mendocino County observes 11 paid holidays per year. Employees are granted 24 - 48 hours of personal leave annually, depending upon Bargaining Unit.

VACATION
Accrues at the rate of two weeks per year for three years. Three weeks per year after three years, four weeks after eight years and five weeks after 15 years.

SICK LEAVE
Paid sick leave accrues at the rate of 1.25 days per month, or 15 days per year. Accruals are pro-rated for part-time employees working at least 20 hours per week. Part-time employees working less than 20 hours per week, and extra-help employees receive up to 24 hours (or 3 days) of paid sick leave annually.

MEDICAL, DENTAL, VISION, AND LIFE INSURANCE
The County and the employee share the cost of an employee selected health care plan; enrollment in the plan includes $20,000 Life Insurance.

HEALTH INSURANCE
For the most current information regarding Health Insurance please go to:
http://www.mendocinocounty.org/hr/ehb

EMPLOYEE ASSISTANCE PROGRAM
For the most current information regarding Employee Assistance please go to:
http://www.mendocinocounty.org/hr/eap

EMPLOYEE WELLNESS PROGRAM
For the most current information regarding Employee Wellness please go to:
http://www.mendocinocounty.org/hr/mcwow

LABOR CONTRACTS
For the complete list of most current labor agreements please go to:
http://www.mendocinocounty.org/hr/labor

Closing Date/Time: 1/13/2025 11:59 PM Pacific

Salary:

$42,764.80 - $51,979.20 Annually