Administrative Assistant

Job Description:

Administrative Assistant

Description

Pay Range: $22.90/hr. - $28.62/hr. | 47,632 - $59,539 annual compensation

Job Posting Closing on: Thursday, December 26, 2024

Benefits for this position include: 11 Paid Holidays, Medical, Dental, Vision, Paid Time Off, Pension Plan, Professional Development Opportunities, and much more.

The City of Fort Worth is one of the fastest growing large cities in the U.S. Our employees serve the needs of nearly 1,000,000 residents, promoting our values of exceptional customer experience, mutual respect, embracing our diversity, continuous improvement, ethical behavior, and accountability.

An Administrative Assistant job is available with the City of Fort Worth Development Services Department/Business Support Team. Development Services seeks to make Fort Worth the most livable city in Texas by promoting orderly growth and development, safe construction, and neighborhood vitality.

The Administrative Assistant job responsibilities include:

• Providing administrative support, primarily to the Administrative Services Coordinator, comprising a wide variety of clerical and computer duties and interaction with City employees both within and external to the department.
• Coordinatinghiring requests, initiating, supporting and tracking new hire process as well as onboarding, and guiding managerial staff in proper procedures and forms.
• Acting as primary timekeeper for Department of over 200 employees.
• Developing process guides and Standard Operating Procedures for all of the position’s responsibilities.
• Responding to requests for information from supervisory staff and employees regarding Personnel Rules and Regulations and proper procedures.
• Conducting research and reporting on a wide variety of topics.
• Ensuring that equity analyses are provided to hiring managers prior to posting positions.
• Coordinating with City of Fort Worth Human Resources on time and attendance.
• Adding new employees to email upon hire.
• Updating Organization chart in Visio/PowerPoint monthly.
• Other duties and special projects as assigned.

Minimum Qualifications:

• Associate’s degree from an accredited college with major course work in Business Management, Public Administration, Business Administration or related field
• Four (4) years of clerical and administrative experience

Preferred Qualifications:

• A minimum of 1 (one) year PeopleSoft HCM / Payroll / Timekeeping experience.
• Municipal experience.
• Experience as a Medical Records Custodian (MRC).
• Experience in recruiting/staffing and new hire onboarding processes.
• Proficiency in Microsoft Office software (Word, Excel, Outlook).
• Certification such as aPHR/PHR or SHRM-CP.

Working Conditions

The position is performed in typical office conditions - not routinely exposed to outdoor weather, extreme heat/cold, dust etc.

Physical Demands

Sedentary Work - May exert a negligible amount of force frequently, and lift, carry, push, pull or otherwise move objects, documents etc. Involves sitting much of the time and touching, talking, hearing, seeing, grasping, standing, walking and repetitive motions.

Conditions of Employment

The City of Fort Worth is proud to be an Equal Employment Opportunity employer. It is the policy and practice of the City to recruit, hire, train and promote a diverse workforce without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, or another non-merit factor.

The City of Fort Worth is committed to full compliance with the Americans with Disabilities Act. Reasonable accommodations may be made to enable qualified individuals with disabilities to participate in the job application or interview process and to perform essential job functions.

Candidates who do not meet the Education requirement, may be considered if they have more relevant work experience than the position requires. Those selected for employment will be required to pass Pre-Employment checks depending on the position requirements. Those could include, but are not limited to: criminal background check, drug screen, education verification, etc. criminal convictions will be considered on a case-by-case basis. Employees are paid by direct deposit only.