Program Manager

Job Description:

Program Manager

Description

The Position

The current vacancy is with BHRS - Mental Health Services. This position manages and oversees the staff members of complex Behavioral Health regulatory requirements related to grant and special funding stream implementation. Ideal candidates will have strong work ethic, dedication to public mental health services, excellent inter-department collaboration and communication skills, and excellent ability to read, interpret, and implement behavioral health regulations. Bilingual preferred. Willing to work out of Willits or Fort Bragg preferred.

The list developed from this recruitment will be used for a limited period to fill open and promotional, regular full-time, and part-time positions in a variety of departments, service areas, and locations throughout the County, should they occur. Pursuant to current bargaining unit agreements, employees regularly assigned to the coastal region or in Covelo are eligible to receive a 5% assignment premium .

Under administrative direction provides management level oversight over program staff and performs highly complex professional level functions involving the development, implementation and maintenance of various programs, including: identifying needs; managing the administration of grants; developing contracts; developing policies and procedures; and overseeing fiscal and administrative functions associated with programs.

Manager Academy is mandatory for all managers and consists of nine courses that must be completed within two years. Participation is required and completed during work hours.

Job Requirements and Minimum Qualifications

Duties may include but are not limited to the following:

• Oversee program/s and supervise staff in the provision of program areas Establish priorities, goals, and objectives consistent with division and department policies and procedures. Participate in the negotiation, development and monitoring of contracts with providers; assists in the initiation and management of policies and procedures appropriate to the administration of such contracts; develop and coordinate the provision of statistical/database material for reports and program analyses; interpret laws, rules and regulations pertaining to assigned program; ensures program compliance with requirements, and coordinates program activities with other organizations and/or units; participate in the preparation and monitoring of program budgets, work plans and other administrative and fiscal functions, including: determining goals and objectives; reviewing and analyzing project budgets; correcting errors; reviewing billing statements and authorizing payments.
• Carry out supervisory responsibility in accordance with policies, procedures and applicable laws including: interviewing, hiring and training, planning, assigning and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
• Confer with staff, the community, and officials concerning the needs and requirements of programs.
• Develop, amend, and interpret existing policies, procedures and regulations concerning program matters.
• Oversee staff in the compilation and analysis of data and make recommendations on the formulation of policy and procedures, and program changes.
• Oversee staff in conducting studies and making recommendations for procedural or organizational changes; oversee the planning and implementation of program changes.
• Develop and review departmental policies and procedures to ensure compliance with State and federal legislation, regulations, and directives.
• Evaluate materials and information to be used the preparation of budgets, reports, manuals, and publications.
• Oversee the design and implementation of systems and forms for use in operations.
• Coordinate and oversee staff engaged in departmental activities between divisions, with the County, and with outside agencies.
• Represent the department in committee and community meetings.
• Oversee staff in composing, organizing, and revising program reports, policies, and procedure manuals; planning and coordinating the development of new and revised programs, contracts, and interagency agreements with department staff, other County departments, and community agencies.
• Participate in special projects as assigned.
• Perform other related duties as assigned.

MINIMUM QUALIFICATIONS REQUIRED

Depending upon area of assignment may require experience and education in a specific field or area such as: Mental Health, Public Health, Social or Community services and/or programs, or Staff Resources, etc.

Education and Experience:
A Bachelor's Degree from an accredited college or university in an appropriate field for the area of assignment such as Social or Behavioral Science, Public or Mental Health, Public or Business Administration, etc. and four years of professional level experience in the assigned area with at least one year experience performing supervisory duties and oversight of a program or unit; or one year experience that is the equivalent to Program or Staff Services Administrator; (additional years of supervisory or management level experience may be substituted for up to two years of the degree requirement on a year-for-year basis); or a combination of education, training and experience which provides the required knowledge, skills, and abilities to perform the essential functions of the job.

Licenses and Certifications:
None

Knowledge, Skills, and Abilities

Knowledge of:

• Functions, principles, and operation of public social services programs.
• Principles and practices of assigned discipline including public administration; governmental finance, budgeting, and accounting; supervision; personnel administration; analytical procedures; procurement methods; and modern office management methods and practices.
• Technical report writing, methods of analysis, and methods of supervision.

Skill in:

• Planning, organizing, assigning, directing, reviewing and evaluating the work of staff.
• Selecting and motivating staff and providing for their training and professional development.
• Using tact, discretion, initiative and independent judgment within established guidelines.
• Researching, compiling, and summarizing a variety of informational and statistical data and materials.
• Using a computer terminal to accurately and rapidly enter and retrieve data and information.
• Communicating clearly and effectively, both verbally and in writing with a variety of individuals.
• Preparing clear and concise reports, correspondence and other written materials.

Mental and Physical Ability to:

• Effectively plan, develop, implement and evaluate comprehensive health or social services programs of a broad scope and a high degree of complexity.
• Exercise administrative supervision and direction over professional, technical, and clerical staff.
• Analyze operational problems and make sound policy and procedural recommendations.
• Make effective presentations before public officials, committees, and outside agencies.
• Establish and maintain effective working relationships with fellow employees and the public.
• Prepare technical and analytical reports
• Use initiative and independent judgment within established procedural guidelines.
• Plan, delegate, prioritize and evaluate the work of staff and provide effective supervision.
• Develop and implement short and long range program goals and objectives.
• Analyze policies and procedures, develop and implement revisions.
• While performing the essential functions of this job, employee is occasionally required to lift and/or move up to 25 pounds.

Selection Procedure & Other Important Information

Important Application Information:

• It is your responsibility to demonstrate through your application materials how you meet the minimum qualifications of the position/s for which you apply.
• You must complete all sections of the application. A résumé or other information you feel will help us evaluate your qualifications may be attached to your completed application, but will not be accepted in lieu of completing any part of the application. Blank applications that contain only a résumé or those that reference “see résumé” will be rejected as incomplete.
• Check your application before submitting to ensure it is complete and correct; no new or additional information will be accepted after the closing date.
• Inquiry will be made of your former and current employers; please provide the names and telephone numbers of supervisors on your application.
• You must provide the names and contact information of at least three (3) references (not relatives) that have knowledge of your job skills, experience, ability and/or character.
• Application materials are the property of Mendocino County and will not be returned.
• It is your responsibility to keep your NEOGOV profile updated, including any changes to your telephone number or address. Failure to do so may result in missed notification of exams or interviews.
• The exam process listed on this flyer is tentative. Mendocino County reserves the right to make necessary modifications to the examination plan. Such revisions will be in accordance with approved personnel standards. Should a change be made, applicants will be notified.
• The provisions of this job bulletin do not constitute an expressed or implied contract.

Examination Process: All complete applications will be reviewed; incomplete applications will not be considered. Based on the number of qualified candidates, applicants meeting the job requirements and qualifications will be invited to participate in an oral examination (weight 100) or an unassembled exam, consisting of an evaluation of education and experience as stated on the application form. The examination process will test the knowledge and abilities described above. A minimum score of 70 must be attained for placement on the employment list.

Special Testing: If you require special testing arrangements to accommodate a disability or religious conviction you must contact Human Resources at 707.234.6600 prior to the test date to make your requirements known. You must provide enough advance notice to allow Human Resources to properly review and evaluate your request .

Special Requirements: Employment in some County departments or positions may require the successful completion of a pre-employment criminal background, which may include fingerprinting, and/or a medical examination, which may include drug screening.

This announcement is a synopsis of duties and requirements of this job. To review the complete classification specification and benefits, please see the HR website. Applications must be submitted to the Human Resources Department by the final filing date.

The County of Mendocino is an Equal Opportunity Employer

This information is a summary of general benefits. Benefits listed in Mendocino County Resolutions or Memorandums of Understanding prevail over this listing. This information is not legally binding, nor does it constitute a Contract.

SALARY
Compensation is based on a five-step salary range, with annual merit-based increases within the salary range.

RETIREMENT
Covered under Social Security and the 1937 act; both employees and the County pay into the retirement fund. For the most current information regarding County Retirement please go to:
https://www.mendocinocounty.org/retirement

HOLIDAYS AND PERSONAL LEAVE
Mendocino County observes 11 paid holidays per year. Employees are granted 24 - 48 hours of personal leave annually, depending upon Bargaining Unit.

VACATION
Accrues at the rate of two weeks per year for three years. Three weeks per year after three years, four weeks after eight years and five weeks after 15 years.

SICK LEAVE
Paid sick leave accrues at the rate of 1.25 days per month, or 15 days per year. Accruals are pro-rated for part-time employees working at least 20 hours per week. Part-time employees working less than 20 hours per week, and extra-help employees receive up to 24 hours (or 3 days) of paid sick leave annually.

MEDICAL, DENTAL, VISION, AND LIFE INSURANCE
The County and the employee share the cost of an employee selected health care plan; enrollment in the plan includes $20,000 Life Insurance.

HEALTH INSURANCE
For the most current information regarding Health Insurance please go to:
http://www.mendocinocounty.org/hr/ehb

EMPLOYEE ASSISTANCE PROGRAM
For the most current information regarding Employee Assistance please go to:
http://www.mendocinocounty.org/hr/eap

EMPLOYEE WELLNESS PROGRAM
For the most current information regarding Employee Wellness please go to:
http://www.mendocinocounty.org/hr/mcwow

LABOR CONTRACTS
For the complete list of most current labor agreements please go to:
http://www.mendocinocounty.org/hr/labor

Closing Date/Time: 1/2/2025 11:59 PM Pacific

Salary:

$91,998.40 - $111,820.80 Annually