Chief of Administrative Services I - Exempt

Job Description:

Chief of Administrative Services I - Exempt

Description

The Position

Contra Costa County is looking to fill an exciting opportunity for a Chief of Administrative Services I - Exempt. While Chief of Administrative Services I - Exempt is a county-wide position, there is currently one (1) vacancy in the Department of Child Support Services (DCSS).

DCSS has received multiple program awards for their hard work and outstanding achievements within the program and are looking for someone who will continue this standard of excellence on our team. The department supports its customers so that children can receive the emotional and financial support they need to thrive. DCSS assists families by establishing, collecting, and distributing child and medical support for minors. Our work is an important part of California’s effort to nurture and protect children and to help them and their families achieve self-sufficiency. Please look on our website for descriptions of other departments throughout the County that may have vacancies in the future: https://www.contracosta.ca.gov/27/Departments-Offices

We are looking for someone who is:

• A strong relationship builder with excellent communication skills. You will need to establish relationships across departments and ensure that a consistent message is communicated to a variety of audiences.
• Organized and results-driven. You will need to balance multiple assignments and priorities in a fast-paced environment and ensure timely participation from other members of the leadership.
• Able to balance empathy and confidentiality when dealing with budgetary and employee relations issues. You will need to demonstrate your understanding of the human side of the budget process, as well as represent the department’s interests in resolving employee conflicts.
• Innovative and solutions focused. You will need to take a fresh look at various past practices and identify opportunities to modernize and streamline the work of your team.

What you will typically be responsible for:

• Acting as the point of contact for the department for employee relations matters and leaves of absence
• Coordinating the budget activities including the review and evaluation of budget requests, the collection of budget data, and the preparation of a final budget for the department
• Managing the Request for Proposal (RFP) and contract processing
• Supervising the work of the Business Administrative staff
• Coordinating and managing facilities maintenance, equipment, and supply requests
• Collaborating with other managers to achieve departmental goals
• Compiling data and preparing reports on a variety of departmental operations

A few reasons you might love this job:

• You will work with people who are passionate about their work and focused on continuous improvement and innovation.
• You will operate with a high level of autonomy and responsibility.
• You will have the opportunity to engage a wide variety of stakeholders to formulate departmental priorities and expenditures.

A few challenges you might face in this job:

• Your customers will include some people with difficult personalities and/or high expectations.
• To accomplish some of your responsibilities, you will have to navigate sometimes cumbersome processes to reach your goal.
• You will need to prioritize multiple demands throughout each work day.

Competencies Required:

• Professional Integrity and Ethics - Displaying honesty, adherence to principles, and personal accountability.
• Displaying Ownership and Accountability - Holding self and others accountable for measurable high-quality, timely, and cost-effective results.
• Managing Organizational Complexity - Maneuvering through complex political situations and functions within the organization.
• Allocating Resources - Prioritizing the use of fiscal and material resources to maximize organizational effectiveness.
• Involving Others - Affecting or changing others' positions and opinions. Engaging others for input, contribution, and shared responsibility.
• Informing - Proactively obtaining and sharing information.
• Delivering Results - Meeting organizational goals and customer expectations and making decisions that produce high-quality results by applying technical knowledge, analyzing problems, and calculating risks.
• Handling & Resolving Conflict - Managing interpersonally strained situations.
• Attention to Detail - Focusing on the details of work content, work steps, and final work products.
• Handling Stress - Maintaining emotional stability and self-control under pressure, challenge, or adversity.
• Building & Maintaining Relationships - Establishing rapport and maintaining mutually productive relationships.
• Decision Making - Choosing optimal courses of action in a timely manner.
• Professional & Technical Expertise - Applying technical subject matter to the job.
• Managing Performance - Ensuring superior individual and group performance.

To read the complete job description, please click here .

This position is exempted from the merit system and will not follow regular County recruitment and selection procedures. Not all applicants will be invited to participate in the evaluation and interview process.

Minimum Qualifications

Education: Possession of a Bachelor’s degree from an accredited college or university with a major in business or public administration, public policy, finance, organizational development, social or behavioral sciences, or a closely related field.

Experience: Five (5) years of progressively responsible full-time experience in a managerial, administrative, or staff capacity performing administrative, budgetary, or personnel analyses.

Substitutions:
Experience Substitution: Four (4) years of progressively responsible full-time professional level experience with Contra Costa County, in a managerial, administrative, or staff capacity performing administrative, budgetary, or personnel analyses may substitute for the required experience.

OR

Experience Substitution: Possession of a master's degree in business or public administration, public policy, finance, organizational development, social or behavioral sciences, or closely related field may be substituted for one (1) year of the required experience.

Education Substitution: One (1) additional year of qualifying experience may be substituted for the required academic major.

Desirable Qualifications:

• Experience working in a local government or public sector agency
• Experience in employee relations, leaves and strategic planning
• Experience in project management
• Experience with establishing, maintaining, and monitoring SOP’s
• Experience with governmental accounting

Selection Process

Application Filing & Evaluation: All completed applications received by the final filing date will be reviewed. Each candidate will be evaluated on the relevant education, training and/or experience as presented on the application.

Interview: Following review of the applications, a select group of the most qualified candidates will be invited to an interview.

This is an exempt recruitment, which means candidates are not guaranteed an interview. Only the most qualified candidates will be invited to a hiring interview.

For recruitment specific questions, please contact Lauren Ludwig at Lauren.Ludwig@hrd.ccounty.us. For any technical issues, please contact the GovernmentJobs’ applicant support team for assistance at +1 855-524-5627.

CONVICTION HISTORY

After you receive a conditional job offer, you will be fingerprinted, and your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). The resulting report of your conviction history (if any) will be used to determine whether the nature of your conviction conflicts with the specific duties and responsibilities of the job for which you have received a conditional job offer. If a conflict exists, you will be asked to present any evidence of rehabilitation that may mitigate the conflict, except when federal or state regulations bar employment in specific circumstances. Having a conviction history does not automatically preclude you from a job with Contra Costa County. If you accept a conditional job offer, the Human Resources department will contact you to schedule a fingerprinting appointment.

DISASTER SERVICE WORKER

All Contra Costa County employees are designated Disaster Service Workers through state and local law. Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

EQUAL EMPLOYMENT OPPORTUNITY

It is the policy of Contra Costa County to consider all applicants for employment without regard to race, color, religion, sex, national origin, ethnicity, age, disability, sexual orientation, gender, gender identity, gender expression, marital status, ancestry, medical condition, genetic information, military or veteran status, or other protected category under the law.

To find more information on Benefits offered by Contra Costa County, please go to https://www.contracosta.ca.gov/1343/Employee-Benefits

Closing Date/Time: 1/3/2025 11:59 PM Pacific

Salary:

$126,919.80 - $154,271.76 Annually