Research and Program Coordinator

Job Description:

Research and Program Coordinator

Description

THE CITY OF SANTA ROSA IS HIRING FOR A DETAIL-ORIENTED INDIVIDUAL WITH STRONG ORGANZATIONAL AND GRANT MANAGEMENT SKILLS TO JOIN OUR DYNAMIC TEAM!  

The City of Santa Rosa is committed to building a workforce reflective of our community and establishing a lasting culture of equity and belonging within our organization. Our collective talents and expertise contribute to high-quality public services that support a vibrant, resilient, inclusive City for our community and visitors. We celebrate a diverse workforce and welcome all qualified candidates to apply.  
 
THE BENEFITS OF CITY EMPLOYMENT:
In addition to offering a challenging, rewarding work environment and excellent salary, the City of Santa Rosa provides a generous suite of benefits, including retirement through CalPERS, a competitive leave accrual package, your choice of health plan, a flexible spending program, employer contributions to a Retiree Health Savings plan, flexible work schedule options, and top of the line employer paid (free to you) vision and dental coverage. More information regarding benefits associated with this position can be found on our Miscellaneous Employee Benefits Page.
 
Additional Benefits Include:

• 12 paid holidays annually, plus 1 to 3 'floating holidays' per year, depending on start date and years of service
• Flexible schedule (9/80 or 5/8) with management approval
• 4% cost of living increase approved for July 2025 and July 2026
• $500 annually for wellness
• Unlimited free bus rides on CityBus and Sonoma County Transit
• The City is a Public Service Loan Forgiveness (PSLF) qualifying employer
  
  

This recruitment is being conducted to fill one full-time vacancy in the Recreation and Parks Department for the Violence Prevention Program. The resulting eligible list may be used to fill additional full, parti-time, or limited-term vacancies Citywide that may occur in the future.  If you are interested in this position or a possible future Research and Program Coordinator positions at the City, should one become available, including transfer opportunities, you are strongly encouraged to apply now.

WORKING FOR PARKS & RECREATION - CREATING COMMUNITY
With three community centers, two pools, a golf course, 69 parks, 72,000 public area trees, innovative youth services, numerous special destinations, and over 1,600 recreation classes offered annually – the City of Santa Rosa's Recreation & Parks Department is a full-service Recreation & Parks Department committed to providing the community with a safe, healthy and exciting place to live.  For more information about the Parks & Recreation department, please visit: SR Parks & Recreation

The Research and Program Coordinator in the Violence Prevention Partnership (The Partnership) will join a team working to create safe and healthy communities where all youth are empowered to reach their full potential and all community members thrive. This position coordinates the CHOICE Grant Program, oversees evaluation services for The Partnership, plans and implements The Partnership’s annual Violence Prevention Seminar, and actively seeks outside funding opportunities for The Partnership’s programs and services.

The ideal candidate for the Violence Prevention Partnership will have experience with grant program oversight, including contract development and management; experience with grant research and development of grant proposals; experience with program planning and implementation, including strategic planning, program budget development and budget monitoring; experience with program evaluation, including knowledge of evaluation methodologies, as well as data collection and analysis; experience working with community partners across various sectors; and knowledge of programs and services for Santa Rosa youth and families. 


THE SUCCESSFUL CANDIDATE:
The ideal candidate will be:

• Detail oriented
• Very well organized
• Have a strong research and analysis background
• Able to meet tight deadlines without sacrificing quality
• Able to adapt and work productively when faced with changes in priorities, ambiguous assignments, and conflicting demands. 

Additionally, the successful candidate will be computer literate, have excellent problem-solving skills, strong research and analysis background, education and outreach experience, and will work continuously to improve relationships, contacts, and networks. Prior experience improving efficiencies with processes and programs, researching and writing grants and securing funding is highly desirable.
 

HOW TO APPLY:
Please complete a thoughtful, thorough Supplemental Questionnaire submission. As part of the selection process, your responses to these questions will be scored using criteria specific to this position. Incomplete responses, or responses such as "See Resume" can result in disqualification from the selection process. https://www.governmentjobs.com/careers/srcity/jobs/4750780/research-and-program-coordinator

ADDITIONAL REQUIREMENTS:
Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer is contingent will be outlined in the conditional job letter.
 
THE SELECTION PROCESS:
The selection process will include a minimum qualifications assessment; and may also include an application and supplemental questionnaire review, followed by department selection interviews.  

Examples of Duties and Responsibilities

Essential Duties: The following duties are considered essential for this job classification:

• Research, analyze, develop and administer a variety of policies, programs and procedures;
• analyze and apply federal, state and local regulations and policies related to new or existing programs and projects;
• conduct research, develop applications and administer a variety of grants;
• prepare required grant reporting and represent the department during audits;
• update staff and public regarding changes in federal, state or local regulations and policies;
• prepare and administer Requests for Qualifications, Requests for Proposals and/or contracts or agreements for program activities, equipment or services;
• represent management at meetings of neighborhood, community and/or policy groups;
• participate in development and administration of the department and program budgets by conducting research, analyzing and monitoring financial information and making recommendations for project or program activities;
• may administer and coordinate equipment acquisitions;
• prepare reports, memoranda and correspondence on a wide variety of subjects related to programs and services;
• manage ongoing program activities;
• coordinate schedules;
• develop presentation materials and coordinate informational meetings and notices to policy-making bodies, community groups, home owners, and others;
• serve on a variety of departmental, city-wide, and interagency task forces and committees and perform related duties as assigned.

Required Qualifications

Knowledge of: Federal, state and local program related laws, policies, regulations and procedures; grant application and administration procedures, methods and practices; research and reporting methods and procedures; methods used in developing and managing service and supply contracts; budgeting and basic accounting procedures. Ability to: Understand local program-related issues and problems; develop and implement possible solutions; plan and organize workload; analyze and compile statistical data; read, understand and interpret federal, state and local laws, policies, regulations and procedures pertaining to assigned programs; research availability of grants and relate those grants to department service needs; administer multiple grants or programs simultaneously; establish and maintain effective working relationships with those contacted in the course of work; maintain clear and concise records; communicate effectively, both orally and in writing; produce written documents with clearly organized thoughts using proper sentence construction, punctuation and grammar; enter data or information into a terminal, personal computer or other keyboard device; comprehend and draw inferences from written material; work effectively under stressful conditions and meet established deadlines. Experience and Education: Any combination equivalent to experience and education that could likely provide the required knowledge and abilities would be qualifying. A typical way to obtain the knowledge and abilities would be: Experience - Sufficient years of experience in a support or administrative capacity to demonstrate possession of the required knowledge and abilities; Education - Equivalent to a bachelor's degree from an accredited college or university with major work in a field of study which relates to the required knowledge and abilities.

Additional Information

The Selection Process:
Applicants possessing the MOST DESIRABLE qualifications based on a screening of the application materials and supplemental questionnaire will be invited to continue in a selection process that may consist solely of an application screening, or may include an oral appraisal interview, assessment center, or another activity selected by the Human Resources Department. An eligible list will be established as a result of this selection process and may be used to fill future vacancies.  
 
Physical Requirements and Working Conditions: Generally, work is performed in an indoor office setting. When working in the office, incumbents typically work at a desk, sitting for extended periods of time with the ability to move about at will. Standard office equipment, a computer and a variety of office software is used to enter and retrieve data and produce reports and presentation materials and requires continuous or repetitive arm-hand movements. Incumbents learn new job-related material through oral and/or written instruction in an on-the-job setting, through structured classroom training, and by reading and comprehending written material and making inferences from the contents. Verbal communication includes giving instructions, providing information and responding to questions and may be conducted face to face, on the telephone, and in meetings.

 SANTA ROSA - A WONDERFUL CITY TO CALL HOME: 
The City of Santa Rosa is nestled in the center of famous Sonoma Wine Country, located just 55 miles north of San Francisco and 30 miles east of the Pacific Ocean with a population of approximately 180,000. Santa Rosa serves as the County seat and the center of trade, government, commerce, and medical facilities for the North Bay. The surrounding area is home to over a hundred wineries and vineyards and many beautiful parks and recreational facilities, including golf courses. Santa Rosa is in the center of a nationally recognized cycling area. We boast many attractions associated with large cities, including a symphony, performing arts center, theater productions and internationally recognized restaurants, yet still retain the warmth and small town feel of decades past. Santa Rosa has been named one of the 50 greenest cities in the United States with one of the top five mid-sized downtowns in California.  
 
The City of Santa Rosa is proud to be an equal opportunity workplace.
 

The City does not discriminate on the basis of disability in employment. Requests for reasonable accommodations needed to participate in the recruitment process may be made by submitting a Request for Reasonable Accommodation Form within five (5) business days of being noticed that an event requiring accommodation is occurring.

Salary:

$86,264.00 - $104,805.00