Deputy Clerk of the Board

Job Description:

Deputy Clerk of the Board

Description

Job Summary

ALLIANCE RESOURCE CONSULTING IS CONDUCTING THE RECRUITMENT FOR COACHELLA VALLEY WATER DISTRICT'S NEXT DEPUTY CLERK OF THE BOARD.

ALL INTERESTED CANDIDATES MUST APPLY DIRECTLY THROUGH ALLIANCE:
https://www.alliancerc.com/searches/current-recruitments/deputy-clerk-of-the-board-cvwd/

FIRST REVIEW OF APPLICATIONS SCHEDULED FOR JANUARY 6, 2025.

Additional Information Here: https://www.alliancerc.com/wp-content/uploads/CVWD-Deputy-Clerk-of-the-Board-Profile-FINAL.pdf

TITLE: Deputy Clerk of the Board

SRN U13: $9,087 - $12,409 Monthly, Exempt

Bargaining Unit: Non-Represented/At-Will/Confidential

Department: Administration

REPORTING RELATIONSHIP:

Reports to: Clerk of the Board

Supervises the following positions: Administrative staff

DEFINITION: Under general direction of the Clerk of the Board, provides administrative and program support to the office of the Clerk of the Board in the preparation of Board agendas, minutes, actions, ordinances, and resolutions; assists in maintaining official District records and monitoring of publication of official District notices, oversees the day-to-day activities, services, and operations of the Clerk of the Board’s function; provides varied and technical support to the Clerk of the Board and other District departments; researches and analyzes a wide variety of complex information regarding District policies, procedures, and ordinances; Notary Public duties; and serves in the absence of the Clerk of the Board.

Essential Functions

EXAMPLES OF ESSENTIAL FUNCTIONS :
Performs a diverse range of complex administrative and technical duties to ensure efficiency in office operations. Collaborates and coordinates with the Clerk of the Board to prepare, assemble, and distribute the Board of Directors meeting agendas.Coordinates Board meeting logistics and room set-up; attends all Board meetings as scheduled, including working extended hours and/or evenings. Corresponds with Elected Officials, District staff, and committee members regarding Fair Political Practice Commission filings and maintains records of same. Records and transcribes the minutes of Board meetings, and other related meetings as needed. Composes and publishes legal publications of mandated hearings and meetings to ensure compliance with legal guidelines. Assists in the development and implementation of goals, objectives, policies, procedures, and priorities for assigned programs. Provides support in the preparation and administration of the assigned department budget; monitors expenditures including reviewing and processing purchase requisitions and purchase orders; recommends modifications or adjustments as appropriate and maintains department supplies. Maintains codification of ordinances and maintenance of the District Code. Attends bid openings; proofreads and signs off on the Bid Registry; compiles and distributes Notices of Awards, and contracts to successful bidders. Supervises, assigns, and reviews the work of staff; provides or assists in coordinating staff training, and works with employees to correct deficiencies. Assists the Clerk of the Board with the election process, processing Conflict of Interest Forms, subpoenas, routing litigation reports, and processing/routing requests filed under the Freedom of Information or California Public Records Acts; coordinates the process for filing Statement of Economic Interest.

Minimum Qualifications

MINIMUM QUALIFICATIONS :

Licenses and Certifications: Possession of a valid California Driver’s License, to be maintained throughout employment. Possession of a California notary public commission to be maintained throughout employment. Possession of a certification by the International Institute of Municipal Clerks (IIMC) as a Certified Municipal Clerk (CMC), to be maintained throughout employment.

Education: Bachelor’s degree from an accredited college or university with major coursework in business administration, public administration, or a related field.

Experience: Three (3) years of progressively responsible administrative experience in a City Clerk or Clerk of the Board office, or a related field.

The Coachella Valley Water District provides a comprehensive, balanced, and competitive benefits package ensuring employees have many options to meet their healthcare, wellness and/or retirement savings goals. Providing employees with flexibility and support for all the different stages of life. Employees may pay some portion of their benefit premium costs based on the provisions of their labor-negotiated Memorandums of Understanding (MOU's) and the level of coverage they select. Additional information regarding CVWD employee benefits is available at https://www.cvwd.org/176/Benefits .

Closing Date/Time: Continuous

Salary:

$9,087.00 - $12,409.00 Monthly