Sr. Administrative Assistant

Job Description:

Sr. Administrative Assistant

Description

Pay Range: $26.38 hr - $34.30 Hr.

Job Posting Closing on: Thursday, January 2, 2025

Workdays & Hours: Monday - Friday 8am - 5pm; weekends as necessary.

Benefits for this position include: 11 Paid Holidays, Medical, Dental, Vision, Paid Time Off, Pension Plan, Professional Development Opportunities, and much more.

The City of Fort Worth is one of the fastest growing large cities in the U.S. Our employees serve the needs of nearly 1,000,000 residents, promoting our values of exceptional customer experience, mutual respect, embracing our diversity, continuous improvement, ethical behavior, and accountability.

The City of Fort Worth Transportation Public Works is seeking a Senior Administrative Assistant to support management, and operational teams. The Streets & Stormwater Operations division is responsible for improving, operating and maintaining various components of the City’s Streets and Storm Water systems. This position will provide support through administrative activities such as contracts, procurement, and budget.

Minimum Qualifications:

• Bachelor’s degree from an accredited college or university with major coursework in public administration, business administration, human resources or a related field
• Three (3) years of increasingly responsible administrative and fiscal management experience in support of a department, division, or major service area
• One (1) year in a supervisory or lead capacity

Preferred Qualifications:

• Knowledge of governmental accounting, budgeting and forecasting
• Experience in purchasing policies and supporting purchasing activities
• Knowledge of PeopleSoft Financials (or similar ERP systems), Questica (or similar budgeting software)
• Proficiency with Microsoft Office Suite, including advanced Excel skills
• Understand Principles of supervision and employee performance
• Experience working in Transportation Programs and government contracts.

The Sr. Administrative Assistant's job responsibilities include:

• Coordinating with staff and Legal department with the development and improvement of agreements and contracts
• Proficient in monitoring contract compliance through various methods and techniques
• Oversees division purchasing procedures by monitoring requests from divisions
• Supervise staff performing duties related to Procurement and Contracts within divisions.
• Monitor contract or compliance with contract specifications; assist with investigation and verification of complaints and vendor work order completed.

• Ability to manage multiple tasks while maintaining strong attention to detail and accuracy

• Records Management that supports the retention requirements for contract management.
• Strong governmental accounting, can analyze and resolve complex financial issues. Fiscal duties in support include budget management, purchasing, accounts payable, and forecasting.

Working Conditions

Depending on assignment, positions in this class typically require touching, talking, hearing, seeing, grasping, standing, walking and repetitive motions.

Physical Demand

Sedentary Work - Depending on assignment, positions in this class typically exert up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or or constantly having to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Conditions of Employment

The City of Fort Worth is proud to be an Equal Employment Opportunity employer. It is the policy and practice of the City to recruit, hire, train and promote a diverse workforce without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, or another non-merit factor.

The City of Fort Worth is committed to full compliance with the Americans with Disabilities Act. Reasonable accommodations may be made to enable qualified individuals with disabilities to participate in the job application or interview process and to perform essential job functions.

Candidates who do not meet the Education requirement, may be considered if they have more relevant work experience than the position requires. Those selected for employment will be required to pass Pre-Employment checks depending on the position requirements. Those could include, but are not limited to: criminal background check, drug screen, education verification, etc. criminal convictions will be considered on a case-by-case basis. Employees are paid by direct deposit only.