FACILITIES PROJECT MANAGER II

Job Description:

FACILITIES PROJECT MANAGER II

Description

Position/Program Information

FILING DATES
DECEMBER 20, 2024 at 8:00 A.M. (PT) through JANUARY 06, 2025 before 5:00 P.M. (PT)

NO APPLICATIONS WILL BE ACCEPTED OUTSIDE OF THE OFFICIAL APPLICATION FILING PERIOD, NO EXCEPTIONS.



EXAM NUMBER

J4128L

TYPE OF RECRUITMENT

OPEN COMPETITIVE JOB OPPORTUNITY

REASONS TO JOIN OUR TEAM:

Check Out Our Outstanding Benefits!

Los Angeles County offers one of the strongest public-sector benefits packages in the nation.

• Flexible Benefit Plans - The County provides each employee with a monthly “benefit allowance” they can use to pay for benefits, allowing employees to choose among a variety of pre-tax and after-tax benefits that include Medical and Dental coverage, Group life insurance, Accidental Death and Dismemberment Insurance, Health care spending accounts, Long-term disability health insurance, Subsidized Dependent Care Spending Accounts.
• Robust Retirement Packages - Contributory-defined benefit plan; optional tax-deferred income plans that may include a county matching contribution up to 4% of employee’s salary.
• Generous Maternity and Family Leave Benefits
• Thirteen (13) paid holidays per year.

For more details on employee benefits, please visit https://hr.lacounty.gov/benefits/

DEFINITION
Coordinates County facility design and construction projects.

CLASSIFICATION STANDARDS
Positions allocable to this class are directly responsible for the coordination of complex County facility projects, through all phases including design, construction and occupancy, and have immediate responsibility for the timely completion of these projects within budget limitations. Assignments are made in general terms and incumbents work independently, relying on their supervisors primarily for administrative rather than technical supervision. Projects may vary in size and cost but are generally multi-storied office or institutional facilities or such unique facilities as hospitals, juvenile halls, jails or Sheriff's stations.

Essential Job Functions

Coordinates the input and efforts of all County departments associated with a project.

Administers and controls contracts and agreements related to a project and serves as the official County administrative contact with architects and contractors.

Identifies potential problem areas in advance, takes corrective action, advises others of required actions, and brings unresolved difficulties to the attention of proper authority.

Prepares, monitors, and updates project schedules and keeps management apprised of any potential negative impacts on approved completion dates.

Prepares and periodically updates detailed project cost estimates.

Develops, monitors, and updates detailed project budget.

Authorizes, within delegated authority, expenditures within the budget and provides cost controls.

Reviews and evaluates various project documents and identifies potential impacts on other project components.

Writes various memoranda, status reports, board letters and departmental correspondence.

Works with end users to develop and approve project scope and ensures follow through.

Reviews performance reports against project control criteria established in the Project Program Plan.

Reviews changes in Program Plan requested by tenant departments.

Coordinates formal and informal design reviews with technical assistance from applicable resources.

Reviews project-related information for submittal to the Chief Executive Officer and the Board of Supervisors.

Conducts construction progress reviews.

Authorizes and/or makes recommendations for payments to architects and contractors within contract limits and requirements.

Solicits bids, schedules and coordinates for the timely availability of custom equipment for new facilities.

Monitors and coordinates construction supervision and inspection and makes periodic design or construction progress reviews and reports.

Authorizes and/or makes recommendations for technical change orders recommended by the appropriate engineering personnel within authority granted by the Board of Supervisors.

Travels to various facilities located throughout Los Angeles County to perform job-related essential functions.

Coordinates with bureau planning staff to develop concept plans and cost estimates.

Coordinates the acquisition of all applicable permits required for management projects.

Represents the Department at meetings for job related functions.

Facilitates reviews and provides recommendations on project reports/studies as it relates and/or impacts the project such as CEQA (California Environmental Quality Act) documents, geotechnical reports, hazardous materials, etc.

Reviews changes in program plan requested by users and provides advice on budget, time and utility implications.

Supervises lower-level staff, as required.

May be assigned other duties as directed by the position's immediate supervisor and/or higher management, as required.

Requirements

MINIMUM REQUIREMENTS
Four (4) years' experience coordinating programming*, design or construction of building capital projects** -AND- one (1) year's experience as a Facilities Project Manager I*** or construction project manager; or as a project architect or project engineer responsible for coordinating the design and construction of capital projects.

LICENSE
A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

PHYSICAL CLASS
Physical Class II - Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit, and some bending, stooping or squatting. Considerable ambulation may be involved.

SPECIAL REQUIREMENT INFORMATION
*Programming refers to program development which is the phase of a project where the research and decision making process is used to identify the scope of work to be designed. It includes gathering, organizing, and assessing design concepts, objectives, staff and employees projections, space requirements, equipment and cost.

**In Los Angeles County services, a "capital project" is defined as the acquisition or construction of a new structure or improvement, infrastructure improvement, or the addition of square footage to an existing structure, with a cost in excess of $100,000; or the acquisition of land, regardless of cost.

*** For full descriptions of class specifications of Los Angeles County class of Facilities Project Manager I (Item #4125) , please click the hyperlink OR go to the Department of Human Resources website at https://hr.lacounty.gov/ and type in the job title or item number under the "FIND JOB DESCRIPTIONS" search box. To qualify, applicants must have County status as a Facilities Project Manager I as evidenced by holding or having held such payroll title. NO OUT-OF-CLASS EXPERIENCE WILL BE ACCEPTED.

SUPPLEMENTAL QUESTIONNAIRE
As part of this application process, applicants will be required to complete a supplemental questionnaire. The questionnaire contains a pre-investigative questionnaire which will be utilized as part of the background investigation process to ensure applicants meet the standards set forth by the Los Angeles County Sheriff's Department. Applicants who fail the pre-investigative questionnaire will be disqualified and will have to wait three (3) months from the date of the disqualification in order to reapply.

DESIRABLE QUALIFICATIONS
Credit will be given to applicants, who possess DESIRABLE qualifications and indicate so on their employment application at the time of filing.

Completion of three (3) semester units in each of the following coursework****
(3 semester units = 4.5 quarter units):

• Project management
• Contract management
• Construction management
• Building science
• Civil Engineering

A valid State of California Architect License ****

A Certified Construction Manager (CCM) certification issued by the Construction Management Association of America or a Project Management Professional (PMP) certification.****

Experience managing construction projects beyond the experience included in the minimum requirements.

**** In order to receive credit for the required coursework, certification, and/or license, you MUST include a legible copy of the official transcripts from the accredited institution which shows the area of specialization and/or legible copy of the official certification, and/or license at the time of filing, or within seven (7) calendar days from the date of filing your online application. Please submit documentation to sheriffexamsunit@lasd.org and indicate your name, the exam title and the exam number. Failure to provide the required documentation will result in application rejection. Unofficial transcripts will not be accepted to meet the educational requirement.

Additional Information

EXAMINATION CONTENT
This examination will consist of two (2) parts:

PART I
A structured interview assessing construction project planning/management experience, analysis and problem solving ability, scheduling and multitasking ability, knowledge of project management procedures, knowledge of construction industry, schematics, code/regulatory requirements, budget knowledge, interpersonal and customer orientation skills, leadership ability, judgment and decision making ability, and oral communications weighted 75%. As part of the interview, candidates will also be required to complete a writing exercise. Candidates who do not submit a writing sample will be disqualified from this examination.

APPLICANTS MUST MEET THE MINIMUM REQUIREMENTS AND ACHIEVE A PASSING SCORE OF 70% OR HIGHER ON PART I IN ORDER TO PROCEED TO PART II.

THE STANDARDIZED INTERVIEW FORM AND SCORING GUIDE ARE NOT REVIEWABLE PER CIVIL SERVICE RULE 7.19. CANDIDATES MAY ONLY REVIEW THE INTERVIEW SUMMARY SHEET.

PART II
An evaluation of training, education, and experience based on application information and desirable qualifications weighted 25%.

Applicants who are applying concurrently for Facilities Project Manager I, Exam No. J4125I, will participate in the interview one time. The resulting score will be transferred to all applicable examinations for which you applied.

CANDIDATES MUST ACHIEVE A PASSING SCORE OF 70% OR HIGHER ON EACH WEIGHTED PART OF THE EXAMINATION TO BE PLACED ON THE ELIGIBLE LIST.

TESTING ACCOMMODATION
If you require an accommodation to fairly compete in any part of the assessment process, you will be required to submit documentation from a qualified medical provider or other qualified professional to support your request for a testing accommodation. Please note, you will be provided with an initial deadline to submit documentation. Failure to submit the required documentation by the deadline will delay your participation in the examination process and consideration for initial placement on the eligible list.

VETERAN'S CREDIT
If you served in the miliary and were honorably discharged, you may qualify for Veteran’s Credit. To receive this credit, please include a copy of your DD214 Form issued by the branch of service with your application for review.

ELIGIBILITY INFORMATION
The names of candidates receiving a passing grade in the examination will be placed on the eligible list in the order of their score group for a period of six (6) months from the date of promulgation.

SPECIAL INFORMATION

SUCCESSFUL CANDIDATES MUST COMPLETE A THOROUGH BACKGROUND INVESTIGATION, INCLUDING FINGERPRINT SEARCH. Examples of disqualifying factors include: Any felony convictions; job related misdemeanor convictions; certain serious traffic convictions or patterns of traffic violations (3 moving violations in one year; failure to appear; at fault accidents; suspended license; driving under the influence); poor credit history; poor employment history; substance abuse; anyone on probation.

ZERO TOLERANCE POLICY IF HIRED
The Los Angeles County Sheriff's Department (Department) has a "zero tolerance" policy for its employees for the following:

• use of narcotics, controlled substances, and/or prescription drugs without a prescription.

Any employee found in violation of this policy will be subject to discharge.

VACANCY INFORMATION
The eligible list resulting from this examination will be used to fill vacancies within the Los Angeles County Sheriff's Department, Administrative Services Division, Facilities Planning Bureau.

AVAILABLE SHIFT- Day shift

APPLICATION AND FILING INFORMATION

APPLICATIONS MUST BE FILED ONLINE ONLY. APPLICATIONS SUBMITTED BY U.S. MAIL, FAX, OR IN PERSON WILL NOT BE ACCEPTED.

TO ENSURE THAT YOUR APPLICATION HAS BEEN SUCCESSFULLY SUBMITTED, YOU MUST HAVE RECEIVED A CONFIRMATION EMAIL AS VERIFICATION.

All applicants are required to submit a Standard County of Los Angeles Employment application and supplemental questionnaire ONLINE only. Resumes cannot be accepted in lieu of applications, although resumes and supporting documents may be uploaded as attachments to the online application.

Fill out your application and supplemental questionnaire completely. Provide any relevant education, training, and experience in the spaces provided so we can evaluate your qualifications for the job. All information is subject to verification and applications may be rejected at any time during the selection process.

The acceptance of your application depends on whether you have clearly shown that you meet the MINIMUM REQUIREMENTS and you have completely filled out your application.

Apply online by clicking on the green "Apply" button at the top right of this posting. You can also track the status of your application using this website. Your application and supplemental questionnaire must be submitted electronically by MONDAY, JANUARY 06, 2025 before 5:00 P.M., PT.

NO APPLICATIONS WILL BE ACCEPTED OUTSIDE OF THE OFFICIAL APPLICATION FILING PERIOD, NO EXCEPTIONS.

Plan to submit your online application well in advance of the 5:00 P.M. (PT) deadline on Monday, January 06, 2025 as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on www.governmentjobs.com/careers/lacounty , you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address.

IMPORTANT NOTES

• Please note that ALL information included in the application materials is subject to VERIFICATION at any point during the examination and hiring process, including after an appointment has been made.
• FALSIFICATION of any information may result in DISQUALIFICATION or RESCISSION OF APPOINTMENT .
• Utilizing VERBIAGE from Class Specification and Minimum Requirements serving as your description of duties WILL NOT be sufficient to demonstrate that you meet the requirements. Doing so may result in an INCOMPLETE APPLICATION and you may be DISQUALIFIED.

CORRESPONDENCES AND UPDATES WILL BE SENT VIA E-MAIL

• All notices including invitation letters, result letters and notices of non-acceptance will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. Please add m2yan@lasd.org as well as info@governmentjobs.com , and noreply@governmentjobs.com , to your email address book and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. Please note, if you opt out of receiving emails, you can visit governmentjobs.com, log in to your profile and check your inbox. The inbox retains a copy of most emails sent, for your records.

NOTE: Candidates who apply online must upload any required documents as attachments during application submission. If you are unable to attach required documents, you may fax the documents to (323) 415-2580 or email the documents to sh eriffexamsunit@lasd.org at the time of filing or within seven (7) calendar days from the date of application filing. Failure to provide the required documentation will result in application rejection. Please include your Name, the Exam Number, and the Exam Title on the faxed documents.

SOCIAL SECURITY NUMBER: Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number.
COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County.

NO SHARING OF USER ID AND PASSWORD: All applicants must file their application online using their OWN user ID and password. Using a family member or friend's user ID and password may erase a candidate's original application record.

California Relay Services Phone: (800) 735-2922
ADA Coordinator Phone: (213) 229-1621
Teletype Phone: (213) 626-0251
Department Contact Name: Professional Examinations Unit
Contact Phone: (323) 526-5611
Department Contact Email: sheriffexamsunit@lasd.org

For detailed information, please click here

Closing Date/Time: 1/6/2025 5:00 PM Pacific

Salary:

$117,064.32 - $149,425.20 Annually