Management Analyst II (Public Works - Communications)

Job Description:

Management Analyst II (Public Works - Communications)

Description

Description

The City of Livermore is currently accepting applications for a Management Analyst II position in the Public Works Department. This position will provide management support of a wide range of programs for the Public Works Department, with emphasis on internal and external communications, and public education and outreach. For more information regarding this position, please refer to the job announcement .
DEFINITION

Under administrative direction, a Management Analyst II performs a variety of analytical and professional administrative tasks involved with the management support of a wide range of municipal programs, operations, services, and policies; may supervise assigned staff; and performs related duties as assigned.

DISTINGUISHING CHARACTERISTICS

This is a journey-level classification in which incumbents perform a wide variety of analytical and professional administrative assignments for an assigned operating department. This classification is distinguished from the Senior Management Analyst as the latter is the advanced-journey level classification in the management analyst series, requiring the highest level of skill relative to completing complex work with minimal direction. The position may function as a program supervisor, assistant to a program manager, or as a professional in a specific program area.

SUPERVISION RECEIVED

Receives administrative direction from a manager, division, or department head.

SUPERVISION EXERCISED

May exercise direct supervision over assigned technical, clerical, or temporary employees.

Examples of Important and Essential Functions

Program Functions
Plans, organizes, directs and coordinates program activities; reviews work both in progress and upon completion to ensure compliance with department policy, standards and directions; evaluates programs and initiates studies and analyses; prepares and administers program budget; resolves problems and complaints regarding program activities; and interacts with departmental representatives, public officials, the business community and the general public in the accomplishments of program objectives.

Administrative Functions
Conducts organizational, administrative, fiscal, and personnel related surveys and studies; assists in the development and implementation of programs; assists in organizational-wide analysis, such as evaluating staffing levels and work assignments, and makes recommendations; may establish office procedures and forms; develops, prepares and administers official documents for the department/division, such as ordinances, administrative regulations, orders, policies, and other related policies; organizes events and markets programs to public agencies, the business community or general public; coordinates contract arrangements between the City and other agencies; prepares grant proposals and represents the City in its request for grant funds; formulates recommendations, and prepares reports, memoranda, tables, charts and graphs; may coordinate computer related activities for the department/division and serve as the technical liaison to the Information Technology Division; and may perform special assignments or assist the City Manager's Department or a Department Director in routine or special activities.

Supervisory Functions
May supervise, train, and evaluate assigned personnel; and submits hiring recommendations and personnel actions for approval.

Job Related and Essential Qualifications

Demonstrated Knowledge of :
Principles and practices of operational and organizational analysis; organizations, functions, policies, and administrative procedures of local government; research techniques, statistical methods, and report writing; principles, practices and techniques of assigned programmatic area of responsibility; applicable Federal, State, and local laws and regulations; principles of community and public relations; budgetary systems and procedures; statistics and quantitative analytical techniques; and principles and practices of office practices, procedures, methods and computer equipment.

Demonstrated Skills to :
Complete accurate and detailed analytical studies and formulate recommendations; identify issues and interpret technical and numerical information; problem solve a variety of operational issues; perform a wide variety of administrative duties on behalf of a high level administrator with little or minimal supervision; analyze situations accurately and develop effective courses of action; prepare and administer programs and budgets; evaluate and develop improvements in operations, procedures, policies, or methods; effectively administer assigned programmatic responsibilities; supervise, train and evaluate personnel; communicate clearly and concisely, both orally and in writing; make effective public presentations before the City Council, boards and commissions, community groups and others; prepare clear and concise reports; effectively work under the pressure of deadlines; establish and maintain effective working relationships with those contacted in the course of work; and exemplify an enthusiastic, resourceful, and effective customer service attitude.

Ability to :
Learn, interpret, and apply City, department and division rules, regulations, policies and practices; support and promote the City's policies, goals, and vision; and keep informed of developments in assigned field and incorporate the latest and most progressive management concepts.

Experience, Education, and Training Guidelines:
Any combination of experience, education, and training that would provide the best-qualified candidates. A typical way to obtain the knowledge, skills, and abilities would be:

Experience : Three years of progressively responsible, professional administrative experience performing a variety of analytical functions related to the assigned position, such as project/program management, fiscal analysis, and organizational development. Public sector experience is highly desirable.

Education : A Bachelor's Degree in business administration, public administration, or a field related to the assigned position.

Training : Any recent training, such as academic courses or certification programs, which are relevant to this job classification.

License : May require the possession of a valid California driver's license and a satisfactory driving record as determined by the City.

Other Requirements : Willingness and ability to work the hours necessary to accomplish the assigned duties; attend evening meetings; and travel out of town and attend workshops, conferences, seminars, and meetings during work and non-work hours.

Special Requirements : Essential duties require the mental and/or physical ability to work in a standard office environment; drive a motor vehicle, if required; read fine print and computer monitors; operate a computer; effectively converse by telephone, in person, and to large groups and be clearly understood; safely lift and maneuver office supplies weighing up to 10 pounds; ability to sit for hours at a time; and stamina to work additional hours to meet deadlines.

Additional Information

The City of Livermore is an equal opportunity employer and supports workforce diversity.

CITY OF LIVERMORE
BENEFITS SUMMARY
Livermore Management Group

Please click here for a copy of the current Memorandum of Understanding (MOU) for the Livermore Management Group. The information contained here is a summary of benefits. For a more detailed summary of benefits for all employee groups, click here . Any errors or omissions do not constitute either an expressed or implied contract. Updated 1/2024

MOU TERM
07/01/2021 - 06/30/2025

SCHEDULED INCREASES
7/5/2021 2.5%
7/4/2022 4%
7/3/2023 3.0%
7/1/2024 2.5%

CAFETERIA PLAN (MEDICAL/DENTAL/VISION)
$1,950/month towards medical, dental, vision, additional & supplemental life insurance; unused balance paid in cash.

BASIC LIFE INSURANCE& ACCIDENTAL DEATH & DISMEMBERMENT INSURANCE (AD & D)
$150,000 EE coverage, ER paid
$1,000 dependent coverage, ER paid
EE option to purchase $25,000 additional life insurance& supplemental life to $500,000.

LONG TERM DISABILITY (LTD)
60% of base monthly earnings to $6,000/month max. (180 day waiting period)
ER paid

PERS
New City of Livermore EEs are enrolled in the 2% at 60 formula or 2% at 62 formula, depending on eligibility, as per AB 340.

Classic PERS Misc Member - 2% at 60

• Member Rate = 7% EE paid
• Employer Rate = 34.43%ER paid (includes unfunded liability; FY23/24)
• 36 consecutive months Final Comp
• Sick Leave Credit
• 4th Level 59 Survivor Ben.
• Military Service Credit

New PERS Misc Member - 2% at 62

• Member Rate = 7.5% EE paid
• Employer Rate = 34.43%ER paid (includes unfunded liability; FY23/24)
• 36 consecutive months Final Comp
• Sick Leave Credit
• 4th Level 59 Survivor Ben.
• Military Service Credit

MEDICARE (Hired after 3/31/86)
EE paid 1.45%
ER paid 1.45%

RETIREMENT HEALTH SAVINGS (RHS)
City contribution of 4% of base pay into RHS account.

VACATION ACCRUALYears of ServiceTotal Accrual Per Year
180.6 hrs
2-5120.12 hrs
6-10135.98 hrs
11-15160.94 hrs
16-19180.18 hrs
20+192.4 hrs
Maximum accrual: 375 hours

HOLIDAYS
12 observed holidays

SICK LEAVE ACCRUAL
96.2 hours/year

SICK LEAVE USAGE:

• FAMILY SICK LEAVE : For immediate Family Illness- ½ Annual Sick Leave Accrual. Additional time upon approval of City Manager.
• PARENTAL LEAVE : 4 regularly scheduled workdays for non-birthing parentwho becomes a parent by adoption, foster care placement, or birth of a child.
• BEREAVEMENT/ FUNERAL LEAVE (non-immediate family) : 3 regularly scheduled workdays forsister-in-law and brother-in-law.

BEREAVEMENT LEAVE
3 regularly scheduled workdays max for immediate family.

ADMINISTRATIVE LEAVE
80 hours per year.

PREGNANCY LEAVE & FMLA/CFRA
EE may use accrued leaves in compliance with City Rules & Regs
Benefit provided as per regulations: Federal Family and Medical Leave Act, California Family Rights Act, and California Pregnancy Disability Act

DEFERRED COMPENSATION
ER contributes $185/per pay period, with required EE contribution of $75/per pay period

2024 Maximum :
Normal = $23,000
Age 50+ = $7,500
Catchup Limits = $46,000

SECTION 125 PLAN
No ER contribution
2024 Maximum
Dependent Care*: Up to $5,000/year -- *See IRS Pub #503
Unreimbursed Medical: Up to $3,200/year

• Pre-tax Health Care Premiums
• FSA's for Dependent Care
• Unreimbursed Medical Expenses
• Other options offered by plan administrator

UNIFORM ALLOWANCE
Police Facility and Equipment Manager: $600/year (equivalent to $23.07 per pay period)

SAFETY SHOE ALLOWANCE
Following are eligible for up to $200 reimbursement per fiscal year: Assistant City Engineer, Building Official, City Engineer, Construction Inspection Manager, Inspection & Neighborhood Preservation Manager; Public Works Supervisor, Senior Civil Engineer, and Water Resources Operations Manager

SUPERVISORY DIFFERENTIAL PAY
Minimum of 10% above base salary of non-mgmt subordinate, 7.5% above mgmt subordinate

ACTING PAY
If work minimum of 5 consecutive calendar days, paid @ lowest step of higher class with at least a 5% differential. If assignment > 12 months, optional increment of up to 7% or max of the range, whichever is less.

SPECIAL PROJECT PAY
If work minimum of 30 calendar days, 5%-7% differential. If full supervisory, additional % to reflect 2.5% over highest compensated subordinate. If assignment > 12 months, optional increase of up to 7%

BILINGUAL PAY
$50/pay period
Must be certified by Department Head, approved by City Manager, and used on the job.

CELL PHONE ALLOWANCE
If approved, $40/month or$90/month.

AUTO ALLOWANCE
$250/month for Building Official, City Engineer, Housing & Human Services Manager, and Planning Manager

TUITION REIMBURSEMENT
75% reimbursement fortuition & books
For undergraduate studies, $4,000 FY max; $16,000 lifetime max
For graduate studies, $5,000 FY max; $10,000 lifetime max

LICENSES & CERTIFICATIONS
100% reimbursement for required licenses and certifications

EMPLOYEE ASSISTANCE PROGRAM
Three (3) sessions per incident per family member. Unlimited telephonic consultations.

PAY PERIODS
26 pay periods per year

ER = Employer
EE = Employee
FT = Full-Time
PT = Part-Time

Closing Date/Time: 1/13/2025 5:00 PM Pacific

Salary:

$9,742.94 - $12,178.68 Monthly