Project Coordinator - Procurement

Job Description:

Project Coordinator - Procurement

Description

Description

To provide independent and complex procurement and project management analysis and support to the department for Agency.

Essential Areas of Responsibility

Core Functions
· Implement organization-wide goals and cross department projects and objectives
· Offer input and feedback to long range, strategic and budget planning processes
· Maintain both a department and an organization-wide perspective when considering information, issues and challenges
· Provides project management and contract administration by coordinating multiple projects in various stages

Policy/Program/Project Management
Development

• Develop new policies and Agency procedures
• Define and develop new programs/projects
• Research and evaluate program compliance issues
• Present policy and program/project ideas and coordinate with management, staff and public
• Develop strategies for program/project implementation
• Develop solutions to complex policy issues, projects or programs
• Conducts cost benefit analysis and reviews an prepares financial and statistical reports

Implementation

• Break down implementation steps for each project, program or procedure and assign or carry out work
• Determine daily priorities and deadlines
• Track project milestones and submit project progress reports
• Write or assist with reports (staff reports, production, committee reports, management reports)
• Assume responsibility for project completion
• Monitor or lead special projects, as assigned
• Make recommendations based on trend analysis and evaluation

Operations

• Plan, conduct and/or attend meetings with staff, supervisors, directors, residents and community groups
• Develop and implement new or streamline processes
• Prepare and submit reports for management and regulatory agencies
• Study and implement applicable regulations, policies and procedures
• Authorize contracts and agreements
• Develop and oversee data management and documentation systems
• Coordinate and carry out strategic planning processes
• May manage and oversee the operations of staff
• Prepare and present HUD reports on a monthly, quarterly and annual basis.
• Oversee Section 3 reports and contractor’s participation
• Manage full solicitation process including developing and approving scope of work for other staff’s RFP’s, participates in solicitations, evaluations and selection of vendors
• Assists in determining financial methods, procedures and costs pertaining to a departmental service or program
• Purchase order and contract spend analysis

Customer Service

• Respond to customer inquiries
• Prepare notices and project updates for Agency staff and clients
• Create curriculum for Procurement training for Departments

Education & Experience

Education: B.S. in Business Administration, Project Management, or related field, or equivalent combination of education and field experience.

Experience: Must have 4+ years of project management experience.

In addition to being a part of an influential organization in the Sacramento community, employees in this classification are eligible for many great benefits. Some of these benefits include:

• 12 paid holidays plus 3 floating holidays
• Agency closure the last full week of December
• 2 weeks of vacation per year with increasing accruals based on years of service
• 80 Supplemental Leave Hours annually
• 12 sick days per year
• Free Medical and Dental insurance for full family (through CalPERS)
• Free Vision insurance for up to Employee + 1
• 5% Supplemental Allowance towards benefits
• CalPERS Pension Retirement
• $50,000 life insurance
• Free downtown parking
• Tuition and Student loan reimbursement up to $5,250 per year
• Professional Development opportunities

Retirement benefits
Employees who retire with SHRA are eligible for the following CalPERS benefits.

• CalPERS pension
• Free medical insurance after retirement after 20 years of service

Additional benefits

• Bilingual certified staff receive an additional 5% each pay period once they have been tested and certified as a bilingual resource.
• SHRA employees are eligible for Agency-paid student loan repayments up to the IRS limit of $5,250 per calendar year through 2024.
• SHRA is also a qualified employer for the Public Service Loan Forgiveness (PSLF) program. The PSLF program forgives the remaining balance on your Direct Loans.
• SHRA strives to provide a work-life balance to all employees. In addition to generous paid leave benefits, SHRA employees work a two-week schedule of nine 9-hour days with every other Friday off.

Closing Date/Time: Continuous

Salary:

$66,937.89 - $103,843.23 Annually