Administrative Support Assistant
State of Missouri Jefferson City, Missouri, United States
- Location: Jefferson City, Missouri, United States
- Categories: Clerical and Administrative Support
- Job Type: Full Time
- Posted: Dec 24, 2024
Job Description:
Administrative Support Assistant
Description
Job Posting Number: 3440112124Salary: $34,080
Job Location: This position will be located at 205 Jefferson St., Jefferson City, MO 65101.
- Assist section leads with grant management and reporting (e.g. financial management system, correspondence, application submissions, etc.).
- Create and maintain spreadsheets and databases related to budgets and other fiscal records, expenditures and payments.
- Receives, logs, sorts, and distributes section’s mail and supervises the dispatch of outgoing mail.
- Inventory and order supplies and equipment.
- Prepare copies, correspondence, and print requisitions.
- Prepare, organizes, and maintains files.
- Provide assistance with managing various conference logistics, on-site registrations, dissemination of materials, preparing agendas/meeting minutes, and taking follow-up action.
- Provide technical support to stakeholder inquiries via email and phone, which includes serving on the Front-Line team by answering general phone calls to the Department.
- Review/proofread manuals, documents, contracts including Invitation for Bids (IFBs), Request for Purchase (RFPs), invoices (Departmental Purchase Request (DPR) and expense accounts) and technical reports.
- Demonstrate regular, reliable, and engaged attendance.
Minimum Qualifications:
- High school diploma or equivalent.
- Minimum of three years’ experience in progressively responsible administrative duties.
Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant.
The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here .