Classified Personnel Supervisor

Job Description:

Classified Personnel Supervisor

Description

Basic Function and Representative Duties

BASIC FUNCTION:
Organize and supervise classified personnel operations and activities; supervise the functions and activities
involved in the recruitment, testing, selection process of classified positions; provide technical assistance to
organizational supervisors and administrators concerning the Merit System, human resources programs,
functions, policies and procedures; train and evaluate the performance of assigned personnel.
REPRESENTATIVE DUTIES:
ESSENTIAL DUTIES:
• Organize and supervise classified personnel operations and activities; direct personnel to assure
proper and timely completion of personnel activities; assist in assuring personnel activities comply
with established personnel standards, policies and procedures
• Train and evaluate the performance of assigned staff; supervise processes such as interviewing and
selecting employees; approving transfers reassignments leaves, terminations and disciplinary actions;
assigning employee duties; and reviewing work for accuracy, completeness and compliance with
established policies and procedures
• Supervise the preparation and maintenance of a variety of personnel records, reports and files; the
input of a variety of personnel data into assigned computer system; the maintenance of automated
records and files; compilation of and preparation of reports related to recruitment and hiring in
compliance with the Education Code and Merit Rules and Regulations regarding the employment of
provisional and limited term employees; the updating and maintaining compliance tracking database;
initiating queries, manipulating data and generating a variety of computerized reports related to
assigned activities
• Supervise the internal and external recruitment of classified personnel including posting, testing,
tracking, screening, and interviewing activities; creating and auditing testing materials for
recruitment; administering employment exams; organizing panelists for oral exams
• Process documents for the Personnel Commission including researching documents, transcribing
meeting minutes, preparing reports, and processing orders for Commission supplies
• Communicate with personnel and outside agencies to exchange information, coordinate activities and
resolve issues or concerns; communicate with potential candidates, site administrators and
department heads related to recruiting and training processes; receive and respond to telephone calls
and e-mails
Classified Personnel Supervisor April 2014
• Operate a variety of office equipment including a copier, fax machine, computer and assigned
software
• Attend and participate in various meetings and trainings as assigned
OTHER DUTIES:
Perform related duties as assigned

Knowledge and Abilities

KNOWLEDGE AND ABILITIES:
KNOWLEDGE OF:
Practices and procedures related to classified personnel
Classified human resource office objectives, functions, practices and procedures
Applicable laws, codes, regulations, policies and procedures
Database management
Data control procedures and data entry operations
District operations, policies and objectives
Modern office practices, procedures and equipment
Bargaining unit contracts and salary schedules
Principles and practices of supervision and training
Record-keeping and filing techniques
Research methods and report writing techniques
Operation of a computer and assigned software
Oral and written communication skills
Interpersonal skills using tact, patience and courtesy
Technical aspects of field of specialty
ABILITY TO:
Organize and direct Human Resources operations and activities
Provide technical assistance to supervisors and administrators concerning human resources programs,
functions, policies and procedures
Train and evaluate the performance of assigned personnel
Oversee and participate in the preparation and maintenance of a variety of manual and automated personnel
records and files
Interpret, apply and explain rules, regulations, policies and procedures
Utilize a computer to input data, initiate queries, maintain automated records and generate reports
Direct personnel to assure proper and timely completion of personnel activities
Maintain confidentiality of sensitive and privileged information
Compose correspondence and written materials independently or from oral instructions
Compile information and prepare reports
Operate a variety of office equipment including a computer and assigned software
Plan and organize work
Meet schedules and time lines
Work independently with little direction
Type or input data at an acceptable rate of speed
Communicate effectively both orally and in writing
Establish and maintain cooperative and effective working relationships with others

Education, Experience and Other Requirements

EDUCATION AND EXPERIENCE:
Any combination equivalent to: bachelor's degree in human resources or related field and five years increasingly responsible technical human resources experience

Working Conditions and Additional Information

WORKING CONDITIONS:
ENVIRONMENT:
Office environment
Constant interruptions
PHYSICAL DEMANDS:
Dexterity of hands and fingers to operate a computer keyboard
Hearing and speaking to exchange information in person and on the telephone
Sitting for extended periods of time
Seeing to read a variety of materials
Bending at the waist, kneeling or crouching to file materials

EXAMINATION INFORMATION:
The first step in the examination process is the application screening and whether or not the candidate meets the minimum qualifications listed.
The testing process may consist of a written exam; an oral exam; a performance exam; a structured interview (SI); a qualification appraisal interview (QAI); an evaluation of training & experience/education (T&E) and/or any combination thereof.
ONLY the No Child Left Behind (NCLB) test requires and is mandated to have a passing score of 70 on each of the three parts of the test.
All other tests will have a passing score set between 50 and 99 depending of a variety of factors affecting that specific recruitment.
All candidates must pass the first examination process to be invited to the next step/test in the process.
As the testing process consists of a minimum of two examination processes; the weight of each those processes may be determined at any step in the processes.
Qualified candidates will be notified of the date, time, and place of the examination(s)/test(s).
Candidates will be notified of the minimum pass points/test score for each examination and/or test in the examination process.

OTHER: Proof of identification for completion of Form I-9, Employment Eligibility Verification, must be submitted at the time of processing for employment.

SALARIES: All salaries as stated are based on present information and are subject to change. Appointments are made at the minimum salary shown in the posting and increases are granted at intervals based on anniversary date.

Notification of Non-Discrimination Policy
The Berkeley Unified School District is committed to fostering a positive working environment for its employees. Accordingly, BUSD practices shall be free from discrimination, harassment, intimidation and bullying of any employee based on an employee's actual race, color, ancestry, national origin, ethnic group identification, age, religion, marital status, physical or mental disability, sex, sexual orientation, gender, gender identity, or gender expression; the perception of one or more of such characteristics; or association with a person or group with one or more of these actual or perceived characteristics.

The Board also prohibits retaliation against any district employee or job applicant who complains, testi?es or in any way participates in the district's complaint procedures instituted pursuant to this policy.

The following employee has been designated to handle questions and complaints of alleged discrimination regarding Board Policy 4030:

Compliance Officer and Title IX Coordinator
2020 Bonar Street, Room 116
Berkeley, CA 94702
Phone: 510-486-9338
Email: nondiscrimination@berkeley.net

SALARIES: All salaries as stated are based on present information and are subject to change. Appointments are made at the minimum salary shown and increases are granted at intervals based on satisfactory service.

BENEFITS: Health plans provide for full coverage for employees and family in the area of medical and dental insurance to a negotiated maximum. All employees who work an average regular assignment of less than 5-1/2 hours a day (.72 FTE or less) shall be entitled to health insurance coverage and dental insurance coverage on a pro-rated basis. This position is covered by Social Security and may be eligible for California Public Employees Retirement System (CalPERS), with joint employee and employer paid contributions. Current members of CalPERS working in other California state, county, city, and school districts can transfer retirement service credit to the District. All employees are enrolled in an Employee Assistant Program (EAP). The District also offers various optional benefits including life insurance, short term disability, Vision Service Plan (VSP), and a medical and dependent care flexible spending option.

VACATION: Classified Management (Local 21) District employees shall accrue vacation as follows:

twenty-seven (27) working days per year.

HOLIDAYS: Annual employees receive seventeen (17) paid holidays per year:

Independence Day

Labor Day

Veterans' Day

Thanksgiving Holiday (3 Days)

Winter Board Holiday (3 Days)

New Year's Holiday (2 Days)

Martin Luther King's Birthday

Lincoln's Birthday

Washington's Birthday

Spring Board Holiday

Malcolm X's Birthday

Memorial Day

School Year employees may receive sixteen (16) paid holidays, including all of the above except Independence Day (4th of July).

PROFESSIONAL DEVELOPMENT: Classified employees may also participate in professional development activities to enhance their careers.

HEALTH AND CHARACTER INVESTIGATIONS:

Candidates selected for appointment may be required to pass a medical examination given by a Commission-designated physician to determine physical fitness for District employment. The Commission may disqualify any eligible candidates on the basis of the examining physician's report. The District also conducts a fingerprinting background check for all potential candidates for hire. All convictions must be declared and explained on the application; failure to do so will automatically disqualify the application. Tuberculosis tests must be completed and a negative result must be supplied prior to beginning work.

Closing Date/Time: 1/31/2025 11:59 PM Pacific

Salary:

$98,796.00 - $120,036.00 Annually