ACCOUNTING TECHNICIAN II

Job Description:

ACCOUNTING TECHNICIAN II

Description

Position/Program Information

With more than 10 million residents, Los Angeles County is the most populous county in the nation! As the largest employer in Southern California, over 116,000 employees in more than 38 Departments provide crucial public services as diverse as law enforcement, property assessment, public health protection, water conservation, cultural activities, and many more.

We are dedicated professionals committed to preserving the dignity and integrity of the workplace as well as protecting the rights of each employee. The County has more than 2,300 different job descriptions, offering a lifetime of opportunities and careers! We offer one of the most substantial public-sector benefits packages. Join us and discover a rich selection of healthcare options, robust retirement plans, https://www.governmentjobs.com/careers/lacounty/classspecs/1066175 and the flexibility to work, relax, and rejuvenate to reach your fullest personal and professional potential.

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EXAM NUMBER:

R0643O-R.

TYPE OF RECRUITMENT:

We welcome applications from anyone.

REPOSTING INFORMATION:

This announcement is a reposting to reopen the filing period and provide minor updates.

APPLICATION FILING PERIOD:

We will be accepting online applications from Friday, January 31, 2025, at 8:00 a.m. (PT) until Thursday, February 13, 2025, 5:00 PM (PT). All applications must be received before 5:00 p.m. (PT) on Thursday, February 13, 2025, to be accepted.

Essential Job Functions

WHAT WILL I DO AS AN ACCOUNTING TECHNICIAN II?

• Performs duties in an accounting or related area segment, including general accounting, expenditures and accounts payable, revenue and accounts receivable, cost and fund accounting, budgetary support, accounting systems, auditing, accounting cycle, capital asset, and statement and report preparation.
• Supervises and participates in a unit composed of accounting technical and clerical personnel involved in the day-to-day operation of an accounting system, which encompasses the full cycle of accounting activities ranging from establishing the accounting and subsidiary records, balancing the ledgers, preparing adjustments and closing entries, and preparing reports.
• Serves as a technical specialist in a central accounting agency with a narrow range of highly technical responsibilities such as those involving the control of major Countywide groupings of County funds, budget controlling accounts or revenue accounts, the consolidation of the simpler County-wide reports, or the preparation of a variety of specialized, required accounting reports within established content and format, as needed.
• Classifies and records various accounting transactions which may require the interpretation of County guidelines and policy and may involve processing encumbrances, cost account assignment, reviewing and approving invoices for vendor payments, preparing invoices for services rendered, processing employee expense claims for reimbursements, cash receipts and reimbursing revolving funds.
• Apportions expenditures, revenues, deferred revenues/advances of funds, and the collection of accounts receivable within the appropriate accounting period; settles amount and distribution of accrued revenues and expenses and depreciation of assets.
• Review trial balances of accounts and reconcile them to the Auditor-Controller's Countywide Accounting and Purchasing System (eCAPS) and subsidiary ledgers and trust funds; explain balancing items.
• Prepares journal vouchers, internal vouchers, cash receipts, and other accounting documents to adjust entries and allocate revenues and expenditures.
• Prepares routine statistical, cost, and operating reports, statements of financial condition, budget compilations, and routine final accountings of revenue and expenditures for construction and other projects.
• Makes elaborated cost distributions, apportions indirect costs to cost centers, and calculates overhead rates under established bases and techniques.
• Performs technical accounting work such as posting to ledgers, journals, and registers; codes documents; prepares deposits; and balances differences incidental to performing technical accounting assignments.
• Supervises a unit of technical specialists engaged in examining estate accounting records for completeness, accuracy, and propriety; prepares interim and final accounting reports of estate financial condition for use as a basis in probate proceedings and the distribution of estate assets under probate decrees.
• Prepares claims for reimbursement of expenditures for large-scale categorical aid programs involving elaborated claiming procedures.
• Routinely accesses and applies a personal computer using established applications, including word processing, spreadsheets, eCAPS, and accounting applications software.
• For more information, please view the classification specification: Accounting Technician II classification specification

Requirements

We are looking for individuals who have either:

Option I:

Completed 12 semester or 18 quarter units of accounting, including a course in Advanced Accounting, Cost Accounting, Governmental Accounting, Auditing, or Accounting Information Systems in an accredited college or university. Lower Division accounting classes may be taken at a two-year community college if the units are transferable to a four-year college or university -AND- One year of technical accounting experience at the level of Accounting Technician I* .

Option II:

Completion of 12 semester or 18 quarter units of accounting, including a course in Advanced Accounting, Cost Accounting, Governmental Accounting, Auditing, or Accounting Information Systems from an accredited college or university. Lower Division accounting classes may be taken at a two-year community college if the units are transferable to a four-year college or university -AND- Two years of accounting clerical experience**.

Applicants are required to submit a photocopy of their official transcripts*** with the application.

*Experience at the Accounting Technician I level is defined as performing paraprofessional accounting work under general supervision in preparing, processing, balancing, and maintaining fiscal records requiring substantive knowledge of County and general accounting procedures.

**Accounting clerical experience is performing accounting clerical work to maintain accounting records within a comprehensive established framework of procedures under general supervision.

***An official transcript is a transcript that bears the college seal and states "official and/or copy" issued by the school's Registrar's Office. A "printout" of the transcript from the institution's website is NOT considered official and, therefore, cannot be accepted, which could lead to your application being rejected.

All documents should clearly indicate the degree in English language and the date when the degree was conferred or awarded.

If you served in the military and were honorably discharged, you may qualify for Veteran's Credit. We will need a copy of your form DD214 to review, so please include that with your filing submission.

What can you do if you do not attach the documents when filing?

In order to receive credit for the required degree/coursework, certification, and/or license, you must include a legible copy of the official diploma, official transcripts, or official letter from the accredited institution which shows the area of specialization, and/or a legible copy of the official certificate and/or license at the time of filing or within seven (7) calendar days from the last day of filing. Please submit documentation to jcheung@hr.lacounty.gov and indicate your name, the exam name, and the exam number.

We do not accept password-protected documents. Ensure documents are unlocked before attaching to your application or sending to the exam analyst.

Withhold information:

No withholds will be allowed for this examination. Required experience has to be fully met and indicated on the application when filing.

License:

A valid California Class C Driver's License or the ability to use an alternative method of transportation when needed to carry out job-related essential functions.

Physical class:

Physical Class II - Light: This class includes administrative and clerical positions requiring a light physical effort that may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.

Endorsement of county qualifications:

If you performed work that differs from the duties described in your class specification and believe you qualify for this opportunity, please provide verification via official documentation of additional responsibility bonus, out-of-class bonus, temporary assignment bonus or reclassification study with CEO Classification within seven (7) calendar days from the last day of filing (for defined filing periods). Employees do not need to submit such verification if they hold or have held a position that regularly performs functions in alignment with the requirements.

Additional Information:

Once the requirements are met, an invitation (if applicable) regarding the following assessment processes will be distributed.

Additional Information

Our Assessment Process

This examination will consist of TWO (2) parts:

Part I: Multiple choice and/or simulation assessment(s), weighted 50%, assessing:

• Data Entry Skills
• Conscientiousness
• Service Professionalism
• Quantitative Ability
• Drive for Success
• Numerical Calculation

Candidates may be invited to participate in both Part I and II. However, only those who achieve a passing score of 70% or higher in Part I will have Part II scored.

Part II: Multiple choice and/or simulation assessment(s), weighted 50%, assessing:

• Accounts Payable: Purchase Orders, Invoices and Claims, and Expense Vouchers.
• Account Receivable: Invoice Processing, Cheque and Cash Receipts, Aging Report, and Vendor Registrations
• Microsoft Excel 365: Basic Text and Cell Formatting, Visual Improvements, Using Functions and Formulas, Printing an Excel Workbook, Applying Passwords and Encryption to an Excel Workbook, Conditional Formatting, and Charts and Data Tables

Multiple choice and simulation assessments are not reviewable by candidates per Civil Service Rule 7.19.

APPLICANTS WHO MEET THE REQUIREMENTS AND ACHIEVE A PASSING SCORE OF 70% OR HIGHER ON EACH WEIGHTED TEST PARTS IN ORDER TO BE PLACED ON THE ELIGIBLE REGISTER.

Application status and exam result letters will be sent electronically to the email address provided on the application. Multiple choice and simulation assessment scores cannot be given over the telephone.

TRANSFER OF TEST COMPONENTS:

If you recently took identical components for other exams, the test responses may be automatically transferred to this examination. This exam contains test components that might be used on future exams, and your responses could be transferred to that exam.

Applicants concurrently applying to Accounting Technician I (R0642N-R) and/or Account Clerk II (Exam No. R0578L-R) will take the identical test parts once.

TEST PREPARATION:

We provide study guides and other test preparation resources to help applicants prepare for employment tests. While the guides may help in preparing for the test, we recommend reviewing all related materials that seem vital.

• Online practice tests are available at https://www.shldirect.com/en-us/practice-tests .
• Various information can be found on our website at http://hr.lacounty.gov/ . Please click on "Find A Job" and then "Job Search Toolkit." Test preparation information is located under the "Employment Test Assistance" section.

ELIGIBILITY INFORMATION:

The names of candidates receiving a passing grade in the examination will be placed on the eligible register in the order of their score group for a period of 6 (six) months.

VACANCY INFORMATION:
The eligible register resulting from this examination will be used to fill vacancies throughout Los Angeles County as they occur.

AVAILABLE SHIFT: Any

APPLICATION AND FILING INFORMATION:

We only accept applications filed online. Applications submitted by U.S. mail, fax, or in person are not accepted. Apply online by clicking on the "Apply" green button at the top right of this posting. This website also provides application status updates.

Please fill out the application completely. Provide relevant job experience, including employer's name and address, job title, beginning and ending dates, number of hours worked per week, and description of work performed.

We may verify information included in the application at any point during the examination and hiring process, including after an appointment has been made. Falsification of information could result in the refusal of the application or rescission of the appointment. Copying verbiage from the Requirements or class specification as your work experience is not going to be sufficient to demonstrate meeting the requirements. Doing so may result in an incomplete application and may lead to disqualification.

We will send notifications to the email address provided on the filing submission, so it is vital to provide a valid email address. If you choose to unsubscribe or opt out of receiving our emails, notices are accessible by logging into governmentjobs.com and checking the profile inbox. It is every applicant's responsibility to take steps to view correspondence, and we will not consider claims of missing notices to be a valid reason for rescheduling an exam part. Register the below domains as approved senders to prevent email notifications from being filtered as spam/junk mail.

• info@governmentjobs.com
• talentcentral@shl.com
• noreply@proctoru.com
• donot-reply@amcatmail.com
• jcheung@hr.lacounty.gov
• KMacaranas@hr.lacounty.gov

New email addresses need to be verified. This only needs to be done once per email address. It can be done anytime by logging in to govermentjobs.com and following the prompts. This is to improve the online application's security and prevent incorrectly entered email addresses.

SOCIAL SECURITY NUMBER:
Federal law requires that all employed persons have a Social Security Number, so include yours when applying.

COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES:

For those without access to a computer or the internet, we provide access to complete an application at public libraries throughout Los Angeles County.

NO SHARING OF USER ID AND PASSWORD:

All applicants are required to file their application online using their login credentials. Using a family member's or friend's login information may erase a candidate's original application record.

SPECIAL INFORMATION:

Fair Chance Initiative For Hiring Ordinance (FCIHO):
The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed. Qualified applicants with arrest or conviction records will be considered for employment in accordance with County Fair Chance Policies and the Fair Chance Act (Gov. Code Section 12952).

Testing accommodation:
If you require an accommodation to fairly compete in any part of the assessment process, you will be given the opportunity to make a request when completing your application. Please note that you may be required to submit documentation from a qualified medical provider or other qualified professionals to support your request for a testing accommodation.

If you have questions regarding this job posting, please contact us using the following information:

Testing Accommodations Coordinator Email: TestingAccommodations@hr.lacounty.gov

Teletype Phone: (800) 735-2929

California Relay Services Phone: (800) 735-2922

Department Contact Name: James Cheung

Department Contact Number: (213) 433-2361

Department Contact Email: jcheung@hr.lacounty.gov

For detailed information, please click here

Closing Date/Time: 2/13/2025 5:00 PM Pacific

Salary:

$54,248.88 - $73,107.36 Annually