Clerical/Community Aide (Probation Department)

Job Description:

Clerical/Community Aide (Probation Department)

Description

About the Opportunity

THIS RECRUITMENT WILL CLOSE AFTER 100 APPLICATIONS ARE COLLECTED. PLEASE APPLY AS SOON AS POSSIBLE TO BE CONSIDERED.

THE POSITION
The Community Aide provides routine to difficult support tasks and services within the Probation Department and operations under supervision. Duties within this classification may have a clerical emphasis, community partner emphasis, social media emphasis, fiscal emphasis, or a combination. For positions with a clerical emphasis, primary job duties are clerical. For positions with a community partner emphasis, the primary job duty is working with the community, either in an office, clinic or conducting outreach. This will include meeting with the public in private, group settings or during outreach events, understanding and making referrals to community resources, and fostering communication between the public and the department or County. For positions with a social media emphasis, primary job duties are content creation and community engagement. For positions with a fiscal emphasis, primary job duties are to provide accounting support. This is an excellent starting position designed to learn general clerical and county procedures. As experience is gained, there is greater independence of action within established guidelines.

To learn more about the Probation Department, click here .

Part-time extra-help is a provisional classification where permanent status may not be obtained. This position is subject to overtime, standby, shift, and callback assignments and will perform related duties as assigned. This position is non-benefited except for participation in a 401a program with Nationwide.

The Job Task Analysis provides information detailing the physical and functional demands of the classification. For the complete job task analysis, visit the Risk Management website at http://www.stancounty.com/riskmgmt/ under the "Disability" tab.

Typical Tasks

Clerical Emphasis - Typical Tasks

• Maintain alphabetic and numeric files by retrieving and filing a variety of documents;
• Search files for specific information;
• Monitor files for completeness and propriety;
• Receive, segregate, and route mail;
• Order, receive, log and distribute supplies, and monitor inventory;
• Compile information and data necessary for the preparation of various departmental reports;
• Maintain routine operational records by transferring, coding and indexing data;
• Answer the telephone, take messages, and meet and assist the public;
• Perform a limited amount of typing incidental to other tasks; and
• Input data into an automated computer system.

Community Partner Emphasis - Typical Tasks

• Meet regularly with designated population;
• Provide support and guidance based on life experience;
• Act as a liaison between designated population and public entities;
• Provide information and referrals regarding services available within the community;
• Create, plan and carry out activities that provide information, encouragement and support;
• Participate in meetings, outreach events and give public presentations;
• Keep accurate records;
• Complete necessary paperwork timely and accurately; and
• Input data into an automated computer system.

Social Media Emphasis - Typical Tasks

• Create engaging and relevant content for social media platforms while demonstrating creativity and originality;
• Familiar with social media platforms;
• Knowledge of iPhone usage for photos and videos;
• Research trends for department social media platforms;
• Respond to comments, messages, and inquiries from followers on social media platforms;
• Monitor social media post-performance and engagement through an analytics spreadsheet; and
• Promote the Department's overall culture and help attract potential employees.

Minimum Qualifications (Knowledge, Skills, Abilities, Education/Experience)

KNOWLEDGE

• Proper use of grammar and punctuation;
• Alphabetic and numeric filing methods;
• Basic mathematics; and
• Modern office procedures practices.

SKILLS/ABILITIES

• Follow oral and written instructions;
• Accurately perform a wide variety of clerical work of routine to average difficulty;
• Learn the operation of office equipment related to the job; and
• Deal with the public in a tactful and courteous manner.

EDUCATION/EXPERIENCE

• A combination of training and experience sufficient to gain the requisite knowledge, skills and abilities required.
  

DESIRABLE QUALIFICATIONS

In addition to the minimum qualifications, applicant screening may focus on the following desirable qualifications. Please list any of these qualifications you may have within the "Duties" section of the online application.

• Equivalent of three (3) months full-time general office experience.

Application and Selection Procedures

APPLICATION PROCEDURES/FINAL FILING DATE

Applications cannot be submitted later than 5:00 p.m. on the final filing date. Make your online application as complete as possible so a full and realistic appraisal may be made of your qualifications.

Resumes will not be accepted in lieu of a completed application.

Attaching your resume and cover letter are an optional feature for those who wish to do so in addition to completing the required application. Information on your resume and cover letter will not substitute for the education, work experience and required fields on the County application. The online County application is the primary tool used to evaluate your job qualifications.

EXAMINATION PROCESS

Most County recruitments consists of the steps detailed below and are governed by Merit Principles. The examination process ensures that all applicants are given the same opportunity to gain employment within Stanislaus County.

• Application Review and Screening. Applications are carefully screened based on information provided. Those who submit incomplete applications that lack relevant qualifications or do not submit all required documents will not be invited to move on.
  
• Written Examination. Applicants will be invited to participate in a written exam that tests knowledge for the position.
  
• Oral Examination. Applicants are invited to a panel interview in which they will be evaluated by County subject matter experts.
  
• Eligible Lists. Candidates who pass the examination will be placed on an eligible list for that classification. Eligible lists are effective for six months but may be extended up to eighteen months.
  

TENTATIVE RECRUITMENT SCHEDULE

Application Deadline: March 24, 2025, at 5pm

Written Examination: Tentative for the week of March 31, 2025

Oral Examination: TBD

Note: The eligible list generated from this recruitment may be used to fill future extra-help, part-time and full-time vacancies throughout Stanislaus County.

GENERAL INFORMATION

Final appointment will be conditional upon successfully passing a County paid pre-employment drug screening (if applicable for position) and a job-related background investigation.

Some positions may require possession or the ability to obtain, and maintenance of a valid California Driver’s license or the ability to utilize an alternative method of transportation when needed to carry out job related essential functions.

Stanislaus County supports the good health of its workforce. More information is available at http://myclubwellness.org

Cell phones are typically incompatible with the online application format or browser. We recommend using a desktop or laptop computer. If you are still having technical difficulties, please call NEOGOV at 1-855-524-5627.

Participates in the PARS Retirement System.

Closing Date/Time: 3/24/2025 5:00 PM Pacific

Salary:

$16.00 - $19.45 Hourly