Administrative Services Manager
Ventura Port District Ventura, CA, USA
- Location: Ventura, CA, USA
- Categories: Accounting and Finance, Administration and Management, Human Resources and Personnel
- Job Type: Full Time
- Posted: Mar 18, 2025
Job Description:
Administrative Services Manager
Description
Under the direction of the General Manager, the Administrative Services Manager plans, organizes, and manages the administrative and financial services for the District, including supervising the District's benefits records, finance, and accounting functions. This position manages all accounting activities of the District, including billing, payroll and accounts payable, financial record preparation, bank transactions and cash oversight. Primary duties include but are not limited to the following:
Financial
- Providing financial data pursuant to public records requests; establishing and maintaining a customer service orientation within the division.
- Maintaining accounting software.
- Assisting in maintaining a list of fixed assets, including acquisitions and dispositions.
- Ensuring compliance with the conditions of the bonds.
- Oversight of reimbursements or invoices for grants.
- Analyzing and monitoring the financial aspects of major construction projects.
- Maintaining the books following all Financial Accounting Standard Board pronouncements as long as they do not conflict with the Government Accounting Standards Board pronouncements.
Risk Management
- Performing risk management duties regarding the maintenance, modification, and renewals of District insurance policies.
- Administering the District’s Workers’ Compensation program through a third-party administrator.
Human Resources
- Acting as the District's personnel administrator regarding long term disability, deferred compensation, and employee benefits; administering open enrollment of benefits; providing assistance to employees regarding retirement procedures; providing information to employees and managers regarding employee union contracts.
- Supporting recruitment and staffing activities including reviewing conditional job offers, coordinating medical and financial screening requirements.
- Monitoring compliance with health insurance and California Public Employees Retirement System.
Supervision of Accounting Staff
- Developing, implementing, and maintaining departmental goals, objectives, policies, and procedures; reviewing and evaluating work methods and procedures for improving departmental performance, enhancing services and meeting goals; ensuring that goals are achieved.
- Overseeing all functions of Accounts Receivables, Accounts Payable, Payroll processing, and Cash Receipts.
- Supervising Accountant I/II and Accounting Technician I/II, including conducting annual performance reviews.
- Reviewing the work of direct reports in areas such as payroll, accounts payable, accounts receivable, and lease accounting; evaluating performance and implementing training, counseling, and discipline as needed.