Administrative Assistant, Information Technology

Job Description:

Administrative Assistant, Information Technology

Description

Summary

ABOUT THE DEPARTMENT:

The Information Technology Department supports the organization’s technology needs and provides leadership for future solutions. Deschutes County IT manages systems and infrastructure, and provides stable, secure, and reliable technical support services to County staff and clients. The department includes 22 employees and partners with other technical staff throughout the County. The department is dedicated to enhancing security, efficiency, and productivity and provides everything from phone support to application integration.

ABOUT THE COUNTY:

We know where you choose to live, work and play matters. Deschutes County is one of the largest employers in Central Oregon and the largest municipal government in the region. Our dedicated and passionate workforce of more than 1,250 employees provide County services in a number of departments, divisions, and offices.

Located in the heart of Central Oregon, between the towering Cascade Mountain Range to the west and the high desert plateau to the east, Deschutes County is the outdoor recreation capital of Oregon. W e enjoy a renowned quality of life, with big-city opportunities and small-town neighborhoods.

We hope you’ll consider joining our talented team.

ABOUT THE JOB:

This position provides complex, diverse, and programmatic administrative support within Deschutes County IT. Working under basic supervision, you will independently manage a variety of tasks such as data management, administrative functions, software licensing, purchasing, accounting, and special projects — many of which may involve confidential information. The role requires strong organizational skills, communication, attention to detail, and the ability to resolve technical and operational issues using sound judgment and a solid understanding of policies and procedures. Ideal candidates will be proactive, adaptable, and skilled in software licenses, data management, and customer service, with the ability to balance multiple priorities in a fast-paced environment.

This position is located in Deschutes County and may be eligible for remote work as allowed by policy and approved by the supervisor/County Administrator.

Key Responsibilities:

• Independently manage complex administrative functions.
• Oversee diverse and specialized administrative tasks such as software licensing, data management, legal documents, scheduling, records maintenance, purchasing, accounting, and contract processing, ensuring compliance with County policies and procedures.
• Research, analyze, and resolve operational issues for the IT Department.
• Conduct research, compile reports, and resolve technical or customer service issues by applying judgement, experience, and understanding of departmental operations.
• Support special projects and confidential assignments by coordinating and completing those projects which requires the handling of sensitive and confidential information; while maintaining effective communication and ensuring accurate documentation.

What You Will Bring:

Knowledge of or experience with:

• Administrative processes regarding hands-on experience in managing accounting, purchasing, payroll, and record-keeping functions.
• Intermediate proficiency in software and data management.
• Skilled in using business and personal software and databases to manage and analyze data efficiently.
• Understanding software licensing with knowledge of managing software licenses, including tracking, compliance, renewals, and vendor coordination.

Skill in:

• Analytical and problem-solving skills - ability to evaluate data, identify issues, and make informed decisions independently with established guidelines.
• Effective communication and writing - proficient in drafting professional reports and correspondence and communicating clearly with internal and external stakeholders.
• Time management and prioritization - capable of managing multiple projects, tasks, and deadlines with minimal supervision while adapting to shifting priorities.

*This posting is not meant to be an all-inclusive list of duties and responsibilities, but rather constitutes a general definition of the position's scope and function.

Notification to all candidates will be sent via email and/or text only. Please opt in for text messaging or check your email and your Governmentjobs.com account for application status.

Review the full job description by clicking HERE.

Compensation

$4,814.47 to $6,451.83 per month for a 172.67 hour work month. Excellent County benefit package when eligible. This AFSCME represented position is available immediately.

BENEFITS:
Our robust health plan is offered at a minimal cost of $95 per month for employee only or $116 per month for employee plus dependents, which includes an innovative on-site clinic, pharmacy, and wellness and wellbeing services. Additionally, we include life insurance, retirement (PERS), generous paid time-off (14-18 hours/month to start, pro-rated for part-time), holidays, and professional development opportunities. Please click HERE for full benefit details.

Minimum Qualifications

• Associate’s degree in Business or Public Administration;
• AND two (2) years of public sector administrative and technical support experience;
• OR any equivalent combination of training, education, and experience that provides the required skills and knowledge to perform the essential functions of the job.

Preferred Qualifications :

• Experience in public or government environments.
• Advanced knowledge of accounting or contract management.
• Certificate in administrative or technical support areas.

Necessary Special Requirements

The employment offer will be contingent upon pre-employment screening for criminal history and controlled substances (NOTE: Positive test results for marijuana use may result in rescission of a contingent offer of employment). These screenings must be completed with satisfactory findings in order for a formal offer of employment to be extended.

Excellent County benefit package when eligible.
Deschutes Countyoffers eligible employeesa comprehensive healthcare package that covers medical, prescription, dental, and vision coverage at a minimal cost of $95 per month for employee only or $116 per month for employee plus dependents. Coverage becomes effective the first of the month following1month of employment. Included in the health care package is the Deschutes Onsite Clinic (DOC), which provides a wide range of health, wellness, and primary care services to employees and their dependents. The DOC offers convenient hours and no out-of-pocket costs to patients. The DOC Pharmacy is a full service pharmacy available to employees and dependents to have their prescriptions filled at a discounted co-pay. In addition to the health care package, DeschutesCounty provides a generous and comprehensive benefits program to eligible employees.

Employer paid benefit offerings include:

• Life Insurance for employee and dependents
• Accidental Death and Dismemberment Insurance
• Long-term Disability Insurance
• Employee Assistance Program
• Retirement Program through Oregon PERS
• Time Management Leave

Employee paid voluntary benefit offerings include:

• 125 Flexible Spending Program
• 457 Deferred Compensation Program
• Supplemental Life and Accident Insurance

To learn more about Deschutes County's generous benefit offerings, please visit www.deschutes.org/hr and click on Employee Benefits.

Closing Date/Time: 4/3/2025 11:59 PM Pacific

Salary:

$4,814.47 - $6,451.83 Monthly