Facilities Manager

Job Description:

Facilities Manager

Description

Salary Range

128,273.60 - 167,003.20

Job Description

The Superior Court of California, County of Alameda is accepting applications for the position of Facilities Manager. Under administrative direction, the Facilities Manager provides oversight, management and supervision to facilities operations court wide; oversees building maintenance, construction and modification to court facilities, janitorial services, facility management and project services; and serves as the primary interface between internal customers, external contractors/vendors, the Judicial Council of California (JCC), county, state, and local agencies.

The Facilities Manager is a management-level classification that reports to the Director of Finance and Facilities and is responsible for the management of facilities services staff. This class is distinguished from the next lower-level classification of Facilities Services Coordinator, in that the latter is responsible for the direction and coordination of a team of service providers related to a particular project, and whereas the Facilities Manager is responsible for all court facilities operations and services.

The current job vacancy is assignedwithin the Finance & Facilities Division, located at the Administration Building.

Example of Duties

NOTE: The following are duties performed by employees in this classification; however, employees may perform other related duties at an equivalent level. Each individual in the classification does not necessarily perform all listed duties.

1. Selects, supervises and directs professional, technical and support staff in facilities functions; assigns projects and facilities requests; develops, maintains and coordinates facilities standards; recommends maintenance to the Director of Finance and Facilities or the Executive Office; and ensures that facility management priorities are aligned with those of court administration.

2. Works with court, JCC, state, county and local agencies to integrate planning and facilities maintenance contract requirements, execution of maintenance programs. Assists in the integration and management of security programs; building life safety systems and environmental management requirements into building operations and maintenance plans to ensure a safe and healthy environment.

3. Develops, maintains and coordinates facility standards for all court facilities; ensures court facilities policies and procedures are in compliance with pertinent laws, rules, regulations and guidelines.

4. Manage facility-related procurement operations to ensure procurement activities secure best value for court and ensure compliance with court policies and procedures. Conducts audits of providers' services; reviews and analyzes justification for new and expanded contracts; modifies and/or terminates contracts.

5. Provides leadership in facilities functions and drives continuous improvement by defining goals and objectives in the performance management of staff.

6. Assists in the preparation of budget reports and cost control analyses; ensures projects/contracts are within approved budget and are on schedule; reviews claims and recommends approval of vendors and/or contractor payment. Reports project status and issues regularly to the Director of Finance and Facilities and manages customer satisfaction related to special projects and facilities services.

7. Serves on committees and task forces within court and with state and local agencies and organizations. Attends meetings at various court locations within the county.

8. Supervise, train and evaluate assigned staff.

9. Perform other related duties as assigned.

Minimum Qualifications

Education:
Possession of a Bachelor's degree from an accredited college or university in business or public administration, facilities management, construction management, architecture, engineering, public policy, emergency management or other related field.

A Master's Degree from an accredited college or university in business, publicadministration, facilities management, construction management, architecture, engineering, public policy, or a related field may be substituted for one (1) year of non-supervisory experience.

And

Experience:
The equivalent of four years of full-time management level experience in building/facility management, including planning, budgeting and procedure development and at least two years of supervisory experience.

Knowledge of:

• Principles and practices of public administration, organization, budget, management analysis, supervision, personnel management, employee relations, modern information systems applications, and organization development.
• Principles and practices of management necessary to plan, organize, direct, manage and evaluate the staff and functions of facilities operation and maintenance.
• Federal, state and local building and administrative codes, statutes and regulations pertaining to contract and labor compliance.

Ability to:

• Communicate effectively and present information both orally, and in writing, with both technical and non-technical audiences.
• Interpret rules and regulations.
• Lead and direct work associated with facility and emergency management.
• Organize, prioritize, and coordinate multiple work activities to meet critical deadlines in one or more locations.
• Plan, organize, supervise, review and evaluate the work of others, including management and supervision of internal and contracted resources.

Physical Demands: physical demands include indoor outdoor environment, walking standing, sitting, reaching, bending kneeling, crouching, crawling, climbing stairs and stepladders as necessary. Lifting carrying, pushing, pulling or moving moderately heavy objects weighing up to 35lbs. Dexterity of hands and fingers to operate assigned tools and equipment.

Special Requirements: A valid California Class "C" Driver's License or the ability to reliably utilize an alternative method of transportation when needed to carry out job-related essential functions.

Working Conditions: attend meetings outside of normal working hours. Work occasional evening and weekend hours. May be required to travel as necessary.

This position includes a one-year probationary period. Employment is contingent upon successful completion of fingerprint check and the provision of appropriately identifying documents to certify eligibility to work in the United States.

Hiring Process

The hiring process will include the following components:

• An initial screening of all application materials receivedincluding a completed application and supplemental questionnaire. A resume does not substitute for completing the application. An incomplete or partial application or supplemental questionnaire will result in disqualification.
• A review of the completed application and supplemental questionnaire to select the best-qualified candidates for the oral panel interview process.
• An oral interview that will be weighted as 100% of the candidate's final score. The oral interview may contain situational exercises.

The Court reserves the right to change the components of the examination process and may limit the number of candidates invited to the oral interview process to include only the best-qualified candidates should there be a large applicant pool.

The application and supplemental questionnaire are used to evaluate the candidate's qualifications. If you are interested in the opportunity, it is recommended that you submit your application and supplemental questionnaire as soon as possible since this recruitment may be closed at any time should the Court receive a sufficient number of qualified applicants.

If you require accommodation in the examination process because of disability, please call (510) 891-6021 to discuss.

Job Posting End Date

April 22, 2025

Salary:

128,273.60 - 167,003.20