Administrative Assistant

Job Description:

Administrative Assistant

Description

Pay Range: $22.90/hr. - $28.62/hr.

Job Posting Closing on: Wednesday, April 9, 2025

Workdays & Hours: Monday - Friday 8am - 5pm; Some evening/weekend work required.

Benefits for this position include: 11 Paid Holidays, Medical, Dental, Vision, Paid Time Off, Pension Plan, Professional Development Opportunities. Find Out More!

The City of Fort Worth is one of the fastest growing large cities in the U.S. Our employees serve the needs of nearly 1,000,000 residents, promoting our values of exceptional customer experience, mutual respect, embracing our diversity, continuous improvement, ethical behavior, and accountability.

An Administrative Assistant job is available with the City of Fort Worth Transportation & Public Works Business Support Division. This position will provide business support functions to Streets & Stormwater Operations. The candidate must be able to demonstrate strong interpersonal and administrative skills, outstanding customer service in a fast-paced work environment with a strong focus on results, and the ability to adapt to change.

Minimum Qualifications:

• Associate’s degree from an accredited college with major course work in Business Management, Public Administration, Business Administration or related field
• Four (4) years of clerical and administrative experience

Preferred Qualifications:

• PeopleSoft HCM (Human Capital Management) or similar timekeeping software
• PeopleSoft Financials or similar software
• Microsoft Office (Word, Excel, Outlook and Visio)
• Payroll/Timekeeping Review
• Accounts payable
• Perceptive
• Customer Service
• Sedgwick or similar system for filing Worker’s Comp Claims

The Administrative Assistant job responsibilities include:

• Serve as the Human Resources Coordinator (HRC), Timekeeper and Medical Records Coordinator (MRC), and voucher or receiver role in the procurement process.
• Handle all medical records for divisional staff including but not limited to workers compensation, accident reports, and documentation for FMLA/ADA.
• Payroll/timekeeping functions, which includes processing time, resolving payroll errors and answering related questions.
• Assist with the recruitment process including but not limited to posting job announcements, scheduling interviews, providing interview question, prepare salary memos, and submission of documents to HR.
• Advise and support field operations staff on human resource matters.
• Communicate all information related to benefits and required trainings to divisional staff.
• Create and submit Personnel Action Request forms needed to maintain personnel records in PeopleSoft HCM (Human Capital Management) system.
• Utilize PeopleSoft HCM (Human Capital Management) to obtain Personnel Master List, run queries, and view employee records
• Maintain divisional organizational chart and matrix of vacancies for periodic review by management.
• Process invoices for payment, adhering to the City of Fort Worth Administrative Regulations-Procurement of Goods and Services
• Coordinate travel for employees within the TPW/Streets and Stormwater Operations division. Ensure travel authorization forms, advances, travel expense forms and reimbursements are processed in a timely manner.

Working Conditions

Depending on assignment, positions in this class typically require touching, talking, hearing, seeing, grasping, standing, walking and repetitive motions.

Physical Demands

Sedentary Work-Depending on assignment, positions in this class typically exert up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or or constantly having to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Apply Now! Come be part of something special in Fort Worth.

Conditions of Employment

The City of Fort Worth is proud to be an Equal Employment Opportunity employer. It is the policy and practice of the City to recruit, hire, train and promote a diverse workforce without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, or another non-merit factor.

The City of Fort Worth is committed to full compliance with the Americans with Disabilities Act. Reasonable accommodations may be made to enable qualified individuals with disabilities to participate in the job application or interview process and to perform essential job functions.

Candidates who do not meet the Education requirement, may be considered if they have more relevant work experience than the position requires. Those selected for employment will be required to pass Pre-Employment checks depending on the position requirements. Those could include, but are not limited to: criminal background check, drug screen, education verification, etc. criminal convictions will be considered on a case-by-case basis. Employees are paid by direct deposit only.