Asset Management Specialist

Job Description:

Asset Management Specialist

Description

Description

The City of Livermore is currently accepting applications for the position of Asset Management Specialist. For more information, please refer to the job announcement .

DEFINITION

Under general supervision, an Asset Management Specialist performs and coordinates asset inventory, data analysis, work order management, database management, Geographic Information Systems (GIS) activities, and modeling and planning activities for asset maintenance, rehabilitation, and replacement of all infrastructure assets; assists in the strategic planning efforts relating to asset management; serves as systems administrator for a dedicated asset management content management system; coordinates asset management training and knowledge efforts; and performs other duties as assigned.

DISTINGUISHING CHARACTERISTICS

This specialist classification coordinates infrastructure asset management requiring specific knowledge of asset management practices, database administration for infrastructure assets, work order management, GIS applications, and GIS integration for asset management.

SUPERVISION RECEIVED

General supervision is provided by the assigned manager or division/department head.

SUPERVISION EXERCISED

None.

Examples of Important and Essential Functions

Infrastructure Management Functions
Conducts and coordinates inventory of assets with engineering, operations, maintenance, and other staff to identify data; conducts visual and field inspections; recommends and implements inspection processes and workflows; develops, coordinates, and implements an infrastructure asset management registry and inventory database; develops innovative methods of GIS integration into asset management; prepares and updates asset management plans, including but not limited to asset hierarchy, asset classes, business risk exposure, and net present value and lifecycle costing, and other activities for the plans; and develops annual and long range maintenance and capital improvement programs for asset groups in cooperation with the Engineering Division and the Finance Division.

Administrative Functions
Examines risk assessment data and develops processes that can help to prioritize capital and maintenance decisions; performs a variety of data extractions and system integrations; maintains database and system integrity; researches and identifies cost savings; processes efficiency improvement opportunities; coordinates asset management training; prepares technical reports, GIS files, spreadsheets and statistical analysis from the database and systems and makes recommendations; assists with the development and implementation of workflows and business practices; ensures data accuracy and maintains quality control; disseminates asset information and makes presentations to a variety of audiences including council members, city employees, and members of the public; and utilizes a computer and specialized software including database/GIS interactivity programs, routines, and sub-routines.

Job Related and Essential Qualifications

Demonstrated Knowledge of :
Principles and practices of asset management applicable to local government asset infrastructure; integration of GIS practices into asset management; methods and techniques of data collection; analytical and statistical methods; basic economic principles and practices relating to the analysis and reporting of financial data; computer operating systems and specialized software including spreadsheet and database applications; and technical report writing techniques and forms.

Demonstrated Skills to :
Collect and analyze technical data and make recommendations; work from diagrams, sketches, maps, formal specifications, and/or drawings; utilize technologies, information systems software and GIS to achieve goals and objectives; communicate effectively, both orally and in writing; relate effectively to those contacted in the course of work; take appropriate safety precautions in the performance of job duties; perform mathematical calculations; and exemplify an enthusiastic, resourceful and effective service attitude with the public, co-workers and others who are contacted in the course of the work.

Ability to :
Learn and apply the City's policies, practices, and protocols; work independently to evaluate situations, identify problems, and arrive at logical decisions; take the initiative to keep work progressing to completion within prescribed time limits; and establish and maintain effective, tactful, and courteous relations with the general public, contractors, and City staff.

Experience, Education, and Training Guidelines
Any combination of experience, education, and training that would provide the best-qualified candidates. A typical way to obtain the knowledge, skills, and abilities would be:

Experience : Four years of experience in asset management and information systems, GIS analysis and database management, project management, business process analysis, or application development/design/support.

Education : Equivalent to an Associate's Degree in environmental science, computer science, geography, GIS, or a related field is required. Equivalent to a Bachelor's Degree in a related field is desirable.

Training : Any recent training such as academic courses and certification programs that are relevant to this job classification.

License : Requires the possession of a valid California Class C Driver's License and a satisfactory driving record as determined by the City.

Other Requirements : Willingness and ability to work scheduled and emergency overtime, and be available on call as required; attend meetings, workshops, and classes during work and non-work hours; and work under adverse conditions such as in traffic, around heavy construction equipment, and in inclement weather.

Special Requirements : Essential duties require the mental and/or physical ability to work in a standard office environment; operate a computer; read fine print; converse over the telephone; mobility to bend, stoop, reach, and climb; strength to safely lift and maneuver supplies and equipment weighing up to 40 pounds; and use required respiratory protection equipment and work in adverse physical and climatic conditions, as assigned.

Additional Information

The City of Livermore is an equal opportunity employer and supports workforce diversity.

CITY OF LIVERMORE
BENEFITS SUMMARY
Association of Livermore Employees

Please click here for a copy of the current Memorandum of Understanding (MOU) for the Association of Livermore Employees. The information contained here is a summary of benefits. For a more detailed summary of benefits for all employee groups, click here . Any errors or omissions do not constitute either an expressed or implied contract. Updated 1/2025

MOUTERM
10/01/2021 - 09/30/2025

SCHEDULED INCREASES
10/11/2021 2.0% + $725.40/year
10/10/2022 3.5% + $754.56/year
10/09/2023 2.5% + $777.36/year
10/07/2024 2.0% + $796.80/year

CAFETERIA PLAN (MEDICAL, DENTAL & VISION)
$1,950/month towards medical, dental, and vision; unused balance paid in cash to employee.

BASIC LIFE INSURANCE & ACCIDENTAL DEATH & DISMEMBERMENT INSURANCE (AD & D)
FT - $60,000 EE coverage or PT - $30,000 EE coverage, ER paid
$1,000 dependent coverage, ER paid

EE option to purchase $25,000 additional life insurance & supplemental life to $500,000 (not to exceed 5x annual earnings).

LONG TERM DISABILITY (LTD)
ER paid
60% of base monthly earnings to $5,000/month max. (180 day waiting period)

PERS
New City of Livermore EEs are enrolled in the 2% at 60 formula or 2% at 62 formula, depending on eligibility, as per AB 340.

Classic PERS Misc Member - 2% at 60

• Member Rate = 7% EE paid
• Employer Rate = 34.43% ER paid (includes unfunded liability; FY23/24)
• 36 consecutive months Final Comp
• Sick Leave Credit
• 4th Level 59 Survivor Ben.
• Military Service Credit

New PERS Misc Member - 2% at 62

• Member Rate = 7.5% EE paid
• Employer Rate = 34.43% ER paid (includes unfunded liability; FY23/24)
• 36 consecutive months Final Comp
• Sick Leave Credit
• 4th Level 59 Survivor Ben.
• Military Service Credit

MEDICARE (Hired after 3/31/86)EE paid 1.45%ER paid 1.45%

RETIREMENT HEALTH SAVINGS (RHS) ER contribution of 4% of base pay into RHS account.

VACATION ACCRUAL
Years of Service Accrual Per Year 1 80.6 2-5 120.12 6-10 135.98 11-15 160.94 16-19 180.18 20+ 192.4
Prorated for part-time EE.
Maximum accrual: 340 hours

HOLIDAYS & HOLIDAY-IN-LIEU PAY
Holidays: 12 observed holidays or in lieu day off or if work 2.5 times pay.
Holiday-In-Lieu Pay: EE's assigned receive 7.5% of base salary, paid per pay period

SICK LEAVE ACCRUAL
96.2 hours/year
Pro-rated for part-time EE

SICK LEAVE USAGE:

• FAMILY SICK LEAVE : For immediate Family Illness - ½ Annual Sick Leave Accrual.
• PARENTAL LEAVE : For non-birthing parent who becomes a parent due to adoption, foster care placement, or birth of a child - 48 hours
• BEREAVEMENT/ FUNERAL LEAVE (non-immediate family) : 3 regularly scheduled workdays of sick leave can be used for aunt or uncle.

FUNERAL LEAVE
3 regularly scheduled workdays max for immediate family.

PERSONAL LEAVE
Full-Time: 16 hours per year
Pro-rated for part-time EE.

PREGNANCY LEAVE & FMLA/CFRA
EE may use accrued leaves in compliance with City Rules & Regs
Benefit provided as per regulations: Federal Family and Medical Leave Act, California Family Rights Act, and California Pregnancy Disability Act

DEFERRED COMPENSATION 457(b)
ER contributes $75 per pay period, with required matching of $75 by EE

2025 Maximum :
Normal = $23,500
Age 50+ = $7,500
Catchup Limits = $46,000
Voluntary EE Participation

SECTION 125 PLAN
No ER contribution
2025 Maximum
Dependent Care*: Up to $5,000/year -- *See IRS Pub #503
Unreimbursed Medical: Up to $3,300/year

• Pre-tax Health Care Premiums
• FSA's for Dependent Care
• Unreimbursed Medical Expenses
• Other options offered by plan administrator

UNIFORM ALLOWANCE
$850 per year/ paid in equal amounts per pay period
For Public Safety Dispatchers, Senior Public Safety Dispatchers, Supervising Public Safety Dispatchers, Police Clerks, Senior Police Clerk, Supervising Police Clerk, Animal Control Officers, Police Identification Technician, Supervising Property and Evidence Specialist, Property and Evidence Specialist, Community Service Specialists, Crime & Intelligence Analysts, and Crime Prevention Specialist.

SAFETY SHOE ALLOWANCE
Paid annually in July: $200/year for Meter Readers, and employees in Engineering Technician, Neighborhood Preservation Officer, and Building Inspector series who perform field work, and Public Works employees that are required to wear safety shoes or boots.

PRESCRIPTION SAFETY GLASSES
Reimbursement of up to $150/year for purchase of safety prescription glasses for EEs working in locations where there is a risk of eye injuries.

SHIFT DIFFERENTIAL
EEs regularly assigned to city facilities operating 24/7 - $2.50/hour for all hours worked when assigned to a shift requiring EE work at least 4 hours between 4:00 p.m.- 6:00 a.m.

EQUIPMENT OPERATION
Public Works EEs: $12.00/day for EE who operates Class A vehicle, min of 50%+ operation/day.

STANDBY PAY
2 hours straight-time for standby on regularly scheduled work day
3 hours straight-time for standby on regularly scheduled days off and fixed City holidays

CALL BACK PAY
3 hours min @ OT rate for FLSA nonexempt. First 3 hours can't be taken as comp time but paid to EE.

WORK IN A HIGHER CLASS
If work min of 3 consecutive workdays, paid @ 5% differential or the minimum of the salary range of the higher classification.

COURT PAY/COURT CANCELLATION PAY
If in connection with EE's usual official duties, 3 hrs min @ OT, or 4 hrs min @ OT for those required to appear on normal day off or on graveyard shift.

SUPPORT SERVICES TRAINING OFFICER PAY
$90/pay period for full pay period while assigned.

BILINGUAL PAY
$60/pay period for both written & conversational. Must be certified by Department Head and approved by Admin Services Director, and used on the job.

$35/pay period for conversation level as certified by Department Head and approved by Admin Services Director.

TELEPHONE PAY
20 minutes and for each minute exceeding 20 minutes at OT rate.

CELL PHONE ALLOWANCE
Standard = $40/month (if authorized)
See Administrative Regulation 36 for details.

COMMERCIAL DRIVERS' LICENSE PAY
$35/pay period with valid CA Commercial Driver's License and valid DOT medical card.

OT COMP & COMP TIME OFF
OT for > 40 hrs/week or > 8 hrs/day in a reg scheduled day or hrs in excess of those normally scheduled & worked/day @ 1 ½ x reg. pay or Comp Time in lieu of OT for FLSA nonexempt. Accrued Comp Time in excess of 100 hours must be paid out.

TUITION REIMBURSEMENT
75% reimbursement for tuition & books
For undergraduate studies, $4,000 FY max; $16,000 lifetime max
For graduate studies, $5,000 FY max; $10,000 lifetime max

LICENSES & CERTIFICATIONS
100% reimbursement for required licenses and certifications

EMPLOYEE ASSISTANCE PROGRAM
Three (3) sessions per incident per family member. Unlimited telephonic consultations.

FLSA WORK PERIOD
168 hour pay period beginning Monday at 12:01 a.m., ending 7 days later on Sunday at 12:00 midnight. If an EE is not on this work week schedule, something must be in writing documenting EE's work week.

For WR Operator series : 168 hour period beginning Sunday at 12:00 midnight,
ending 7 days later on Saturday at 11:59 p.m.

PAY PERIODS
26 pay periods per year

Benefits listed are for regular full-time employees. Benefits are prorated for 30-hour and 20-hour employees.

ER = Employer
EE = Employee
FT = Full-Time
PT = Part-Time

Closing Date/Time: 4/21/2025 5:00 PM Pacific

Salary:

$9,247.91 - $11,184.08 Monthly