Management Analyst (Open-Competitive)

Job Description:

Management Analyst (Open-Competitive)

Description

Description

Currently, there are two vacancies for this position. There is one vacancy in the Fire Department and one vacancy in the City Manager's Office. The eligibility list established from this recruitment may be used to fill other vacancies as they occur.

Interested individuals are encouraged to apply immediately as this recruitment is open on a continuous basis and may close at any time. This recruitment requires that a compelling cover letter addressing your professional administrative, analytical, and/or financial management support experience along with a resume be uploaded with the online application to be considered complete. The first review of applications will be completed on Monday, April 21, 2025 . Applications received after April 21, 2025, may not be considered.

Applicants appearing best qualified based upon a review of the application and responses to supplemental questions will be invited to participate in the testing process. Selected candidates are typically placed at the entrance of the salary range, and depending on qualifications, may be placed up to the midpoint of the range.

The Management Analyst will plan and coordinate special projects, support economic development and communications, and execute daily tasks for the City Manager's Office. This position prepares staff reports, monitors the department budget and manages contracts and invoices. The ideal candidate will be a proactive problem-solver, possess strong organizational and analytical skills, and have the ability to communicate effectively with elected officials, various departments and community stakeholders. Excellent project management skills are required, including multitasking and effective time management.

Under general supervision, provides and coordinates professional administrative, analytical and/or financial management support to department, grant or contract operations and/or programs.

Essential Job Functions

Essential functions, as defined under the Americans with Disabilities Act, may include the following duties and responsibilities, knowledge, skills and other characteristics. This list of duties and responsibilities is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all functions and tasks performed by positions in this class.

Characteristic Duties and Responsibilities:

Positions in this classification typically perform a full range of duties at a level of complexity represented by the following types of responsibilities:

• Coordinates and facilitates administrative and/or management functions including accounting, purchasing, payroll and related activities for a department, program, grant or contract;
• Administers designated contract or grant-funded program activities;
• Assesses and evaluates departmental organization, budget, staffing and management practices;
• Participates in the development of department goals and objectives;
• Performs complex financial management services for a City department, grant, contract and/or program;
• Participates in budget development and preparation; monitors and analyzes budget related activities; identifies trends and practices;
• Conducts research and statistical analyses;
• Prepares and presents reports of findings and recommendations;
• Prepares correspondence, policies, procedures, handbooks, manuals, rules and regulations, resolutions or publications relating to administration, finance, staffing and/or operations;
• Provides administrative and management assistance to department executives, management, other City personnel regarding administrative, fiscal or operational issues, collective bargaining, and other policies and procedures;
• Provides professional-level staff support to departmental committees, boards and other groups, including coordinating meeting schedules and agendas, facilitating meetings, etc.;
• Represents the department at meetings and commits the department to a course of action;
• May coordinate and facilitate Citywide functions and events;
• Responds to inquiries from other City employees and the public regarding department management, administration and/or operations;
• Provides public and media relations for programs and advisory committees, including developing and producing promotional and information materials;
• Recruits, hires, schedules, assigns, monitors and evaluates staff;
• Provides for and/or conducts staff development;
• Establishes work methods and standards; and
• Initiates corrective and/or disciplinary action and responds to grievances and complaints according to established personnel policies and procedures and in consultation with Human Resources.

Qualifications

Knowledge, Skills and Other Characteristics:

To perform this job successfully, an individual must be able to perform each essential function. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Knowledge of:

• Principles of municipal administration and budget development;
• Organization and functions of the assigned municipal department;
• Computer applications in administrative functions;
• Related laws, ordinances and regulations;
• Principles of research, statistical analysis and report preparation; and
• Principles and practices of supervision.

Skill in:

• Performing complex professional level administrative and analytical work;
• Interpreting and applying laws, ordinances and policies;
• Conducting research, analyzing statistical and other data, and preparing and presenting reports;
• Providing information and explaining laws, policies and procedures to others;
• Communicating effectively orally and in writing; and
• Establishing and maintaining effective working relationships with other department staff, other City employees and the public.

Qualifications:

A combination of experience and training that would likely provide the required knowledge, skills, and abilities may be qualifying. A typical way to obtain the knowledge and abilities would be:

Education: Bachelor's degree in Business Administration, Public Administration or related field.

Experience: T hree (3) years of increasingly responsible administrative/management experience.

Please Note: Candidates deemed most qualified, as reflected in their application materials, will be invited to continue in the recruitment process. The prospective candidate must successfully complete a thorough background review, including being fingerprinted by the El Segundo Police Department. The resulting report of your conviction history, (if any), will be evaluated along with the other information received in connection with your application. Except as otherwise required by law, a criminal conviction will not necessarily disqualify you from the position. The nature, date, surrounding circumstances, and the relevance of the offense to the position applied for may, however, be considered.

Disaster Service Worker: In accordance with Government Code Section 3100, City of El Segundo Employees, in the event of a disaster, are considered disaster service workers and may be asked to respond accordingly.

Probationary Period: All employees must successfully complete a 12-month probationary period in order to attain permanent status with the City of El Segundo.

The City of El Segundo is an Equal Opportunity Employer, committed to supporting Diversity Equity and Inclusion initiatives to build and sustain an environment that values diversity, welcomes opportunities to engage and understand others, and fosters a sense of belonging.

MANAGEMENT/ CONFIDENTIALEMPLOYEES (M&C)
Benefit Summary

PERS Retirement :

Miscellaneous employees - Tier I-2% @ 55 . Tier II-2%@60 for individuals employed by the City on or after 12/30/12 who are already PERS members.Tier I and II members pay 7% of PERS member share and 1% shall be employee-paid cost-sharing of the City's contribution under Gov. Code section 20516(a).Single highest year is coordinated with Social Security and Medicare. PERS 2%@62 for new employees/members hired on or after 1/1/13.Three year average coordinated with Social Security and Medicare.Members pay 50% of normal cost (6.75%).

Safety employees (Battalion Chiefs) - 3% @ 55 for current employees and individuals hired by the City who are already PERS members.Single highest year. Employees pay a total of 12% towards retirement. 2.7%@5 7 for new employees/members hired on or after 1/1/13.Three year average final compensation.Members pay 50% of normal cost .

Social Security: The City matches employee’s Social Security contribution, which is 6.2% of your salary and is made on a pre-tax basis. The 2024 Social Security income cap is $168,600.

Medical -Monthly medical contribution of $1,750 ($932 for medical and $818 for flex dollars). Flex dollars may be used toward a medical premium and/or deferred compensation plan. Employees are responsible for paying any out-of-pocket balance of the medical plan premium through a pre-tax payroll deduction.

Deferred Compensation: Voluntary participation in Mission Sqaure 457 plan.

Dental & Vision :MetLife Dental and VSP vision benefits are provided.

Flex Plan :Section 125 Plan, allows for payment of employee-paid insurance, medical treatment, and dependent care expenses with pre-tax dollars.

Employee Assistance Program : Employees are eligible for the basic level of service.

Life Insurance :$50,000 term life policy provided by City; employee can purchase additional self and dependent coverage at group rates.

Long-Term Disability: In addition to basic LTD plan (662/3 % of first $9,750 after 60-day waiting period), City provides Executive LTD which pays 75% of first $12,000 of employee's salary less the amount of any other income, up to a total of $2,500.Applies to non job-related occurrences.90 day waiting period.

Holidays :11 fixed paid holidays plus one day of personal leave/floating holiday per year.Battalion Chiefs paid 156 hours.

Vacation Leave :96 hours (1-5 years); 120 hours (6 - 10 years); 144 hours (11 - 14 years): 200 hours after 14 years.Leave can be used after 6 months of service.Annual cash conversion option. Upon reaching "E" step, employees accrue vacation based on total years of public sector service.

Sick Leave :8 hours per month.

Administrative Leave: Mid-Management and Confidential positions shall recieveup to 56 hours per calendar yearupon reccommendation of the Department Director and approval of the City Manager.

Bereavement Leave: Three (3) working days (or 40 hours where travel is 500 miles or more) for qualifying incident.

Tuition Reimbursement :Up to $2,000/year for work-related college courses.

Cell Phone Stipend: City cell phone provided depending on position.

Educational Incentive Pay :Battalion Chief $1170.19/mo for Bachelor's, $1755.28 for Master's.

Certification Pay :$585.09 Chief Officer Cert Pay for Battalion Chiefs.

Other : Uniform Allowance ($40/mo) for Battalion Chiefs; Voluntary participation in Credit Union; Payroll Direct Deposit; Long-Term Care (premiums paid by employee).

1/14; 12/15; 8/19; 8/22; 24

Closing Date/Time: Continuous

Salary:

$7,176.04 - $9,127.93 Monthly