Fairgrounds Community Outreach & Copywriting Specialist

Job Description:

Fairgrounds Community Outreach & Copywriting Specialist

Description

Definition

This is a full-time opportunity with many benefits! As a Missoula County employee, you will be part of a team that is committed to positively impacting the community. The pay range for this position is $27.68 - $31.44 per hour, DOE.

The Missoula County Fairgrounds is seeking a FAIRGROUNDS COMMUNITY OUTREACH & COPYWRITING SPECIALIST to join their team. This position serves as Fairgrounds’ community outreach coordinator overseeing educational and programming use of the Missoula Fairgrounds facilities. Develops, manages, and evaluates copywriting and reporting analytics to drive strategic marketing and media efforts for the Fairgrounds.

Details: We are accepting completed application submissions until 5:00 p.m., Monday, April 14, 2025. It is in your best interest to apply by this date.
To Apply:

• Please complete all sections of the online application, even if a resume is submitted/requested.
• Please include with a complete application the following attachments: A letter of interest, a resume, and a PDF with three (3) copywriting examples .
• Incomplete applications will be disqualified.
• Complete job description available upon request to the Department of Human Resources.

Representative Examples of Work

Serves as community outreach coordinator working closely with volunteers, superintendents, officials and partner organizations including Missoula County Extension and Weed District, 4-H and FFA, Glacier Ice, Missoula Butterfly House & Insectarium, Conservation District and Missoula County Elections as well as other partners to develop, market and implement agricultural and educational programming in adherence to the Fairgrounds’ mission. Oversees the use of Missoula County Fairgrounds facilities for the purpose of education and competition; assists with scheduling campus-wide calendar; coordinates programming activities with Fairgrounds Events & Recreation Specialist; reviews applications, prepares and administers contracts and agreements, assists with event logistics; and prepares pre- and post-inspections; coordinates on-call services. Identifies and meets with prospective supporters for educational program development. Negotiates cash and/or in-kind donations/sponsorships; research outside funding mechanisms such as grants; analyzes program’s feasibility; recommends and implements organizational and/or procedural changes to improve efficiency and cost effectiveness; provides analysis to inform decision making processes for short- and long-term strategic planning. Develops compelling and persuasive written content for marketing materials, social media, websites, and promotional campaigns to enhance engagement, event attendance, and recruitment. Applies strategic messaging and brand voice to ensure consistency and effectiveness across all communications. Uses persuasive writing techniques to create results-driven content tailored to target audiences. Presents drafts for review and approval, incorporating feedback to align with overall marketing goals. Tracks, analyzes, and reports key performance metrics related to content effectiveness, making data-driven recommendations for improvement. Contributes to the development and execution of broader marketing initiatives through strategic thinking at a conceptual level. Stays current with industry trends, social media best practices, and digital marketing strategies to optimize content performance. Assists with securing sponsorships and donors, assisting with agreements, invoicing, collecting payment and tracking accounts receivable ensuring progress towards revenue goals; assists with budget preparation calculating anticipated revenue; deposits receivables. Assists with planning and execution of the Western Montana Fair overseeing premium list and rules; overseeing data entry systems; securing exhibit materials, exhibit displays, premiums and prizes; coordinating superintendents, judges, volunteers, and service groups. Coordinates with County and contractor stakeholders to prepare and implement requests for proposals, ensure proposals meet program objectives and analyze project’s financial feasibility; prepares and modifies contracts and amendments for Board of County Commissioners approval. Provides administrative support for the Events & Operations Manager and the Fair Office; coordinates purchasing, researches and implements entry software and updates.

Minimum Qualifications

• Requires Bachelor’s degree. Degrees best suited for this position may include public administration, English, creative writing, advertising, communications, public relations or marketing.
• Requires two years’ experience. Experience with customer relations management (CRM) software, fundraising or event planning preferred. Experience with fair entry software, agriculture, 4-H or FFA programs preferred.
• An equivalent combination of education and experience may be considered.

Physical/Environmental Demands

Most work is performed in an office setting. Seasonally (summer months, before, during and after the Fair, held in August) involves long hours outside of the normal business week. Requires attendance at meetings outside the workplace, sometimes outside normal business hours. Some physical activity may be performed out of doors on the Missoula County Fairgrounds property. Requires frequent walking on rough and uneven terrain, climbing stairs; exposure to rural “out building” environment; and some exposure to inclement weather. Requires occasional medium lifting, (boxes, 25-35 pounds).

Located halfway between Yellowstone and Glacier National Parks and home to the University of Montana, Missoula is an academic center situated in an outdoor enthusiast’s paradise. Depending on the season, you can hike, ski, fish, float rivers, ride mountain bikes, or just sit back and marvel at the surrounding scenery. Join us in scenic, sophisticated, and service-oriented Missoula!
Missoula County covers over 2,618 square miles of mountain lands varying in topography and climate from temperate river valleys to snow-capped peaks. Five large valleys and two major rivers wind through this mountainous region.
Missoula County is large and diverse, featuring everything from the spectacular scenery of Clark Fork River running through town to lush ranches and a growing economy of small business. Skiers, outdoor enthusiasts, wildlife watchers, mothers and fathers, business owners, vacationers, fisherman, retirees, students, and many others have grown to love Missoula County's boundless opportunities.

This summary outlines the benefit programs; actual benefits may vary depending on bargaining unit and employment status.

Missoula County will reward your contributions to our community with competitive compensation and generous benefits, including but not limited to:

Excellent Medical Health Benefits- Group health benefits, including dental and vision coverage, are available to eligible County employees. The medical health benefits premium is covered for full-time employees. The County contribution is pro-rated on hours paid for part-time employees. The employee pays the premium portion for dependent coverage. Family health benefits coverage is $258.00 per pay period.

Medical deductible is $500 for an individual and $1,000 for a family.

Flexible Benefits Plan- Pre-tax out-of-pocket medical expenses and day care expenses.

Voluntary Life Insurance Coverage, Long and Short-Term Disability, Critical and Accident Insuranceare offered through Mutual ofOmaha.

Public Employees Retirement System- Montana public employees of the state, university system, local governments and certain employees of school districts are covered by the Public Employees Retirement System (PERS). New members to the PERS have an opportunity to choose between two retirement plan options: the Defined Benefit Plan or the Defined Contribution Plan.

Sheriffs' Retirement System (SRS)- A public pension plan for all Montana Sheriffs hired after July 1, 1974 and Detention Officers hired after July 1, 2005.

Public Service Loan Forgiveness- Working for Missoula County may qualify you to receive student loan forgiveness. Look here to learn more and understand whether you may be eligible.

Supplemental Retirement Benefitsare offered through Valic or Nationwide.

Sick Leave- Full-time employees accrue 7.38hours per month and are eligible to use sick leave once you have been an employee for 90 days.The accrual is pro-rated for part-time employees.

Vacation Leave- Full-time employees accrue 9.24 hours per month and are eligible to use leave after continuous employment for a period of 6 full months. The accrual is pro-rated for part-time employees.

Holidays- The County observes eleven legal holidays in even numbered years and ten legal holidays in odd numbered years.

Paid Parental Leave (PPL)-In recognition of the importance of bonding and care of a newborn child or a child placed for adoption, Missoula County 6 continuous weeks of PPL to eligible full-time employees that have been with the county for 180 days. The hours are pro-rated for part-time employees.

Tuition Assistance- Because we value the professional and personal development of our employees, Missoula County is proud to offer reimbursement of certain education expenses.

Closing Date/Time: 4/14/2025 5:00 PM Mountain

Salary:

$27.68 - $31.44 Hourly