Sustainability Coordinator - Limited Term (Administrative Analyst I/II)

Job Description:

Sustainability Coordinator - Limited Term (Administrative Analyst I/II)

Description

Definition

The City of Milpitas is home to family-centered communities that embrace cultural diversity, quality schooling, and conveniently located neighborhood parks and shopping centers. Milpitas has an ethnically diverse array of retail and restaurants, and major regional retail destinations that attract shoppers from beyond the city. With over 40,800 jobs and 39,600 employed residents, Milpitas is a jobs rich community and is often called the “Crossroads of Silicon Valley”. Once a small agricultural town and later a stopover point for travelers between Oakland and San Jose, Milpitas has blossomed into one of the world’s premier computer and semiconductor producers.
To learn more, visit This Is Milpitas.

The City of Milpitas is seeking a limited-term, grant funded Sustainability Coordinator (Administrative Analyst I/II). T he limited-term position is contingent upon the funding and availability of work. The position is funded by a grant from the Department of Energy through October 2026, and may be extended . Continued funding of the position after the end of the grant will require the approval of the City Council. This position will s upport the City’s Go Electric Milpitas! Program which aims to help Milpitas homes convert to clean, all-electric appliances, supporting the City’s climate action goals and community’s transition to carbon neutrality. Specifically, this position will play a lead role in grant coordination, reporting and administration, and will assist with development of the program and outreach plan, conduct program promotions and community engagement and outreach , lead and recruit volunteers, and work closely with community groups and partner organizations.

The ideal candidate is a highly motivated, creative, and dedicated program analyst with a passion for sustainability and community engagement. The ideal candidate should be an effective communicator, comfortable when working directly with diverse contacts, and skilled at communicating complex information in simple, easy to understand terms.
This role will require working some weekends and evenings.

Administrative Analyst I: $90,029.42 - $118,518.14 Annually
Administrative Analyst II: $ 99,426.86 - $130,868.66 Annually

The ideal candidate

For the full job descriptions, please visit: Administrative Analyst I / Administrative Analyst II

Examples of Duties

Duties may include, but are not limited to the following:

• Perform a variety of responsible and technical administrative and analytical assignments.
• Conduct surveys and perform research and statistical analysis as requested; prepare summary reports.
• Interview and consult with departmental officials and employees, representatives from other organizations and groups, and the general public to give and/or secure necessary information.
• Assist in formulating program policy, goals and procedures; collect and compile relevant data supporting recommendations.
• Assist in the development of new program elements and program modifications as necessary to meet stated goals and objectives of assigned program responsibilities.
• Analyze issues and prepare reports.
• Monitor and coordinate the daily operation of assigned program area; perform administrative detail work and maintain appropriate records and statistics; monitor progress and evaluate work measurement data of various City programs.
• Develop and analyze quantitative data for management evaluation purposes.
• Prepare and present factual and statistical data and make recommendations in written, graphic and oral form.
• Provide information and interpretation regarding City rules, regulations and procedures.
• Perform audits and analysis in areas such as: programs, contracts, and budgets.
• Participate in special projects as assigned.
• Perform related duties as assigned.

Typical Qualifications

Administrative Analyst I

Knowledge of :

• Principles of local government organization and administration.
• Statistical concepts and methods.
• Communications techniques required for gathering, evaluating, and transmitting information.

Ability to :

• Learn applicable procedures, rules, laws, and policies.
• Communicate effectively, orally and in writing.
• Gather, analyze, evaluate, interpret and present a variety of data and information.
• Prepare reports supporting recommendations.
• Establish and maintain effective working relationships.
• Interact with personnel at all organizational levels and function in stressful and/or confrontational situations.
• Initiate, plan, and complete work assignments with a minimum amount of supervision.
• Collect, compile, and analyze information and data.

Administrative Analyst II

Knowledge of :

• Principles of local government organization and administration.
• Statistical concepts and methods.
• Communications techniques required for gathering, evaluating, and transmitting information.
• Applicable federal and state laws and regulations.
• Fundamental principles and practices of public administration.
• Principles and practices of budgetary analysis.
• Report writing techniques and spreadsheet development and analysis techniques.

Ability to :

• Learn applicable procedures, rules, laws, and policies.
• Communicate effectively, orally and in writing.
• Gather, analyze, evaluate, interpret and present a variety of data and information.
• Prepare reports supporting recommendations.
• Establish and maintain effective working relationships.
• Interact with personnel at all organizational levels and function in stressful and/or confrontational situations.
• Initiate, plan, and complete work assignments with a minimum amount of supervision.
• Collect, compile, and analyze information and data.
• Apply and interpret procedures, rules, laws, and policies.
• Analyze complex data and make sound, well-structured recommendations.
• Use and manage automated information systems, including the personal computer applications such as word processing and spreadsheets.

EXPERIENCE AND EDUCATION
Administrative Analyst I
Education : Bachelor's degree from an accredited college or university with major coursework in human resources administration, public administration, political science, business administration or a closely related field.
A degree in environmental science/studies, environmental engineering, communications, or similar is preferred.
Experience : none

Experience with sustainability, climate action, and/or electrification programs is highly desirable.

Administrative Analyst II
In addition to the qualifications of an Administrative Analyst

Experience : Two years of responsible technical or administrative experience in an operating or staff agency in business or government, comparable to that of an Administration Analyst I in the City of Milpitas.

Experience with sustainability, climate action, and/or electrification programs is highly desirable.

LICENSE OR CERTIFICATE
Administrative Analyst I/II
Possession and maintenance of a valid California Driver's License may be required.

SPECIAL REQUIREMENTS
Administrative Analyst I/II
Essential duties require the following physical abilities and work environment.

• Ability to work in a standard office environment; able to travel to various locations within and outside the City of Milpitas.

Supplemental Information

SUPERVISION RECEIVED AND EXERCISED

Administrative Analyst I

• Receives direct supervision from the immediate supervisor and may receive indirect supervision from a higher-level Analyst.
• Exercises no supervision

Administrative Analyst II

• Receives general supervision from the immediate supervisor.
• May exercise supervision over assigned clerical or technical personnel.

SELECTION PROCESS:
The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to the Supplemental Questionnaire. Only the candidates whose backgrounds best match the position will be invited to proceed in the selection process. Additional phases of the selection process will consist of one or more interviews.
Tentative panel interview is scheduled for the week of June 9, 2025

Please note: The examination process (including dates) may be changed as deemed necessary by the Human Resources Department. Meeting the minimum requirements listed in this job description does not guarantee advancement in subsequent phases of the selection process.

In compliance with the Americans with Disabilities Act, the City of Milpitas will provide reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the Human Resources Department.

The City of Milpitas is an Equal Opportunity Employer.

RETIREMENT
Membership in CalPERS (2% at 60 or 2% at 62 with three year average salary). City of Milpitas employees do not participate in Social Security,but do contribute to Medicare.

MEDICAL INSURANCE
Choice of CalPERS Medical Plans. City pays coverage up to the Kaiser rate (currently $2,228.36/mo. for family). Employees who waive health coverage are eligible to receive $125 per month in lieu of medical plan coverage with proof of other coverage.

RETIREE MEDICAL
Employees are eligible upon CalPERS retirement from the City to receive up to 100% retiree medical coverage (currently based on the Kaiser health rate), based on years of service.

DENTAL & VISION
City provides full family coverage for Delta Dental and MES Vision at no cost to the employee.

LIFE INSURANCE
City provides $50,000 term policy. Supplemental employee-paid life insurance is available up to $500,000, based on carrier acceptance.

DISABILITY INSURANCE
City provides a Short-Term Disability plan similar to State Disability Insurance (SDI) coverage. Employees do not participate in SDI. Long-Term Disability coverage of 60% of base salary up to $1,500 per month is available after a 60-day waiting period. Additional buy-up options for LTD are available up to $6,000 per month.

DEFERRED COMPENSATION
City contributes $75 per month on the employee's behalf.

VACATION
Hourly employees earn 11-31 days of vacation and Exempt employees earn 16-36 days of vacation based on years of service.

HOLIDAYS
Employees receive 12 paid holidays and one (1) floating holiday per year.

SICK LEAVE
Employees earn 12 days annually.

TUITION REIMBURSEMENT
Employees are eligible to receive up to $2,000 per fiscal year in tuition reimbursement.

FITNESS PROGRAM
Employeesare offered free access to City-sponsored sports and fitness programs.

The City also offers a flexible spending benefits plan, employee assistance program, and other voluntary insurance. Contact Human Resources (HR) at 408-586-3090 or https://www.milpitas.gov/245/Benefits for more information on employee benefits.

Closing Date/Time: 5/16/2025 11:59 PM Pacific

Salary:

See Position Description