Administrative Analyst SEIU (External Only)

Job Description:

Administrative Analyst SEIU (External Only)

Description

Marketing Statement

Ride BART to a satisfying career that lets you both: 1) make a difference to Bay Area residents, and 2) enjoy excellent pay, benefits, and employment stability. BART is looking for people who like to be challenged, work in a fast-paced environment, and have a passion for connecting riders to work, school and other places they need to go. BART offers a competitive salary, comprehensive health benefits, paid time off, and the CalPERS retirement program.

Job Summary


Pay Rate
SEIU Professional Grade 08
Hourly rate: $41.10 (Step 1) - $53.73 (Step 5)

External candidates will start at Step 1


Reports To
Variable

Current Assignment

This announcement will be used to establish an eligibility list of qualified candidates within the System Safety Department.

Administers and maintains Maximo Health and Safety Environmental (HSE) system safety database system and performs Safety Management System (SMS) data analysis in compliance with FTA and CPUC regulations.

Participates in and implements future HSE expansion and enhancements and interfaces closely with the Office of CIO.

Organizes various safety reports and forms and enters data into databases.

Maintains safety training database.

Assists in analyzing station exiting data using complex Excel functions

Processes and logs Unusual Occurrence Reports (UOR) into database

Schedules safety committee meetings and prepares meeting minutes.

Assists in the publication of Operation Rules and Procedures (OR&P) and Operating Bulletins.

Assists in revision of safety policies, procedures, and plans.

Acts as department budget coordinator and processes purchase requisitions, Management Decision Documents (MDD), invoices, Go Card submittals, and other financial documentation.

Maintains facility inspection deficiency/correction tracking records. Submits Request For Maintenance´s (RFM).

Supports the Chief Safety Officer and System Safety staff as assigned.

Prepares requests for maintenance (RFM) using information developed by staff conducting inspections of district facilities. Tracks RFMs to completion. Prepares periodic reports showing RFM status and aging.

Enters information from reports received into District computer systems, prepares periodic reports showing incidents, trends, etc.

Assists in the procurement of prescription safety glasses for employees. Monitors requests and ensures District requirements are met. Prepares periodic reports documenting who has received glasses and when they received them.


Selection Process
This is a SEIU Local 1021 Bargaining unit position. However, All SEIU members must follow the "Bid Form Process", failure to comply will invalidate an employee's application.

The selection process will include a screening for minimum qualifications as listed in this posting and may additionally involve a skills/performance test, written exam, and/or a panel interview. Outside applicants will not be considered until all employees who have applied have been considered first.

Application Process
This is a SEIU Local 1021 Bargaining unit position. However, all full-time SEIU District employees must follow the "Bid Form" process and deposit their bids in the bid box. Failure to comply may invalidate the employee's bid. As actual vacancies occur, District employees on the internal eligibility list will be considered before outside candidates.

External applicants may only apply on line, at www.bart.gov/jobs. Applicants needing assistance with the on line application process may receive additional information by calling (510) 464-6112.

The Employment Office will screen Bid form applications and resumes against the minimum qualifications. Those candidates who meet the minimum qualifications will be referred to the hiring department for further consideration. The selection process may involve a skills/performance test, written exam, and/or a panel interview. Outside applicants will not be considered until all employees who have applied have been considered first.

All applicants are asked to complete the application in full, indicating dates of employment, all positions held, hours worked, and a full description of duties. On line applicants are invited to electronically attach a resume to the application form to provide supplemental information, but should not consider the resume a substitute for the application form itself.

Examples of Duties

Plans and organizes administrative or management studies related to the activities or the operations of the department to which assigned.

Determines analytical techniques and information gathering processes and obtains required information and data for analysis.

Analyzes alternatives and makes recommendations regarding such areas as equipment, cost analysis, policy or procedure modifications, etc.

Discusses findings with management staff and prepares reports of study conclusions.

Assists in the development and implementation of department or division goals and objectives.

Conducts a variety of special projects and programs related to the functions of the department or division to which assigned.

Assists in preparing, analyzing and monitoring the annual budget, including gathering information for budget development and monitoring expenditures.

Develops, implements and administers special administrative programs related to the functions of the department or division.

Coordinates activities with those of other District departments, such as Employee Relations, Safety, and Purchasing depending upon the nature of the project to which assigned.

Confers with representatives of other transit or governmental agencies, vendors and others, as required by project assignments.

Provides technical assistance to others on administrative and analytical matters.

May develop or utilize computer applications to assist with analytical studies.

Prepares technical reports, correspondence and other written materials.

Directs the work of support staff on a project or day-to-day basis.



Minimum Qualifications

Education :

A Bachelor’s degree in business or public administration, accounting, economics, or a closely related field from an accredited college or university.

Experience :

Two (2) years of (full-time equivalent) verifiable professional level experience in administrative, management, systems, operations, budgetary or similar analyses.

Other Requirements for the BPOA position only :

Must pass a comprehensive background investigation, which will include fingerprinting and a polygraph inter/evaluation.

Must be able to work various shifts, weekends, holidays and overtime.

May require a valid California driver’s license and have a satisfactory driving record.

Substitution :

Additional analytical experience may be substituted for the education on a year-for-year basis. A college degree is preferred.

Knowledge and Skills

Knowledge of :

• Principles, practices and methods of administrative and organizational analysis
• Public administration principles and practices
• Business computer user applications, particularly as related to statistical analysis and data management

Skill in :

• Analyzing difficult administrative, operational, and organizational problems
• Evaluating alternatives and reaching sound conclusions
• Collecting, evaluating and interpreting varied information and data, either in statistical or narrative form
• Preparing, coordinating, administering and monitoring capital and operating budgets. Interpreting and applying laws, regulations, policies and procedures
• Preparing clear, concise and complete reports and other written materials
• Maintaining accurate records and files
• Directing the work of others on a day-to-day or project basis
• Coordinating multiple projects and meeting critical deadlines
• Exercising sound independent judgment within established guidelines
• Establishing and maintaining effective working relationships with those contacted in the course of the work
  
  

Equal Employment Opportunity GroupBox1

The San Francisco Bay Area Rapid Transit District is an equal opportunity employer. Applicants shall not be discriminated against because of race, color, sex, sexual orientation, gender identity, gender expression, age (40 and above), religion, national origin (including language use restrictions), disability (mental and physical, including HIV and AIDS), ancestry, marital status, military status, veteran status, medical condition (cancer/genetic characteristics and information), or any protected category prohibited by local, state or federal laws.

The BART Human Resources Department will make reasonable efforts in the examination process to accommodate persons with disabilities or for religious reasons. Please advise the Human Resources Department of any special needs in advance of the examination by emailing at least 5 days before your examination date at employment@bart.gov .

Qualified veterans may be eligible to obtain additional veteran's credit in the selection process for this recruitment (effective Jan. 1, 2013). To obtain the credit, veterans must attach to the application a DD214 discharge document or proof of disability and complete/submit the Veteran's Preference Application no later than the closing date of the posting. For more information about this credit please go to the Veteran's Preference Policy and Application link at www.bart.gov/jobs .

The San Francisco Bay Area Rapid Transit District (BART) prides itself in offering best in class benefits packages to employees of the District. Currently, the following benefits may be available to employees in this job classification.

Highlights

• Medical Coverage (or $350/month if opted out)
• Dental Coverage
• Vision Insurance (Basic and Enhanced Plans Available)
• Retirement Plan through the CA Public Employees’ Retirement System (CalPERS)
  • 2% @ 55 (Classic Members)
  • 2% @ 62 (PEPRA Members)
  • Reciprocity available for existing members of many other public retirement systems (see BART website and/or CalPERS website for details)
• Money Purchase Pension Plan (in-lieu of participating in Social Security tax)
  • 6.65% employer contribution up to annual maximum of $1,868.65
• Deferred Compensation & Roth 457
• Sick Leave Accruals (12 days per year)
• Vacation Accruals (3-6 weeks based on time worked w/ the District)
• Holidays: 10 observed holidays and 3 floating holidays
• Life Insurance w/ ability to obtain additional coverage
• Accidental Death and Dismemberment (AD&D) Insurance
• Survivor Benefits through BART
• Short-Term Disability Insurance
• Long-Term Disability Insurance
• Flexible Spending Accounts: Health and Dependent Care
• Commuter Benefits
• Free BART Passes for BART employees and eligible family members.

Closing Date/Time: 5/23/2025 11:59 PM Pacific

Salary:

$85,490.64 - $111,752.52 Annually