Training Specialist

Job Description:

Training Specialist

Description

Minimum Qualifications

• Graduation with a Bachelor’s degree from an accredited college or university with major course work in a field related to the job, plus two (2) years of experience in a technical training environment.
• Experience may substitute for the education up to the maximum of four (4) years.

Licenses or Certifications:

Licensing for specific disciplines may be required.
Notes to Applicants

The Training Specialist will Manage TCOLE -related communications, maintain sworn/cadet records, and ensure compliance with licensing and training requirements. The employee will be responsible for creating and maintaining files, processing licensing, coordinating pre-academy documentation, and assisting with mandated reporting for Sworn/Civilian personnel. The role also involves supporting promotional exam preparations.

TCOLE TRAINING SPECIALIST RESPONSIBILITIES :
•Responsible for TCOLE email (Follow-up/answer general TCOLE /licensing-related questions from all Academy emails)
•Create cadet digital files.
•Enter C1’s ( PID Assignment) into TCLEDDS for New Cadets
•Run CCHs before Day One of the Academy
•Prepare folders for Cadets for Day One of the Academy
•Gather and download Cadet paperwork from ICIMS
•Upload Cadet documents to ICIMS
•Submit Personal Information Change requests to TCOLE for Cadets or Sworn (such as Name/Address updates)
•Gather information for the Promotional Exams to send off to Civil Service.
•Process Sworn F7 (education)
•TCOLE SecureShare Request
•Cadet Roster Updates (as cadets leave, rosters are updated)
•Sworn/Civilian unit and cycle reporting on mandated training
•Run Master Peace Officer reports & submit MPO stipends to HR/Payroll

City of Austin Application:

A complete and detailed City of Austin employment application is required to help us better evaluate your qualifications. For each position, please describe your specific experience as it relates to the minimum and preferred qualifications. Please be thorough in completing the employment application and list all experience and education that is relevant to this position. Starting salary will be based on overall relevant experience and education. Application must include job titles, job duties performed, full or part time status. Your work history should include the duties you performed, any supervisory or lead responsibilities, and any equipment or computer software used.

CBI :

Must pass a Criminal Justice Information Systems ( CJIS ) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, the following will result in being disqualified for this position: Felony Convictions, Felony Deferred Adjudication, Class A & B Misdemeanor Deferred Adjudication, Class B Misdemeanor Convictions, an Open Arrest for Any Criminal Offense (Felony or Misdemeanor), and Family Violence Convictions. Please Click here to find more information.

Secondary Employment:

All Austin Police employees are prohibited from accepting or engaging in any secondary employment that might conflict or interfere with an employee’s duty and responsibility to the Department.

• APD must review all secondary employment.
• Employees are required to submit a Secondary Employment Application for review and approval upon being hired with APD , as well as current APD employees considering Secondary employment.

Benefits:

Working with the Austin Police Department provides a number of health and welfare benefits, such as medical, paid leave time, retirement plan, training opportunities and more. Please click here to find more information.

To learn more about working with the City of Austin, click here to watch a short video!


Travel:
If you are selected for this position and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.

EEO /AA statement:

The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.
Pay Range
$28.29 - $34.80

Hours
Monday - Friday; 8:00 a.m. - 4:00 p.m. (with standard city TLC policy)
Job Close Date 05/21/2025 Type of Posting External Department Police Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 4800 Shaw Lane Austin, TX 78704 Preferred Qualifications

• Experience with Compliance Monitoring
• Experience working with TCOLE /in TCLEDDS
• Experience using NCIC / TCIC system for criminal background checks
• Ability to travel to multiple locations

Duties, Functions and Responsibilities
Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

Surveys various training techniques, materials, and commercial offerings to select the most appropriate process for the delivery of training. Delivers targeted, audience-appropriate instructor-led training sessions. Coordinates student and facility schedules for delivery of training, and maintains and prepares appropriate records of participation. Develops written training materials, visual aids, and reference materials, including course curriculums. Performs preproduction, production, and postproduction work on computer- and video- training materials that use computer and streaming audio-visual technologies for on-demand use. Develops and administers assessments of staff skills for use in developing training strategies and curriculum, and effectiveness of delivery. Conducts research or surveys to determine the effectiveness of training provided.

Responsibilities- Supervision and/or Leadership Exercised:

May lead and train others.
Knowledge, Skills and Abilities
Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

• Knowledge of basic training and learning principles.
• Knowledge of instructional systems design methods.
• Knowledge of City practice, policy, and procedures.
• Skill in oral and written communication.
• Skill in handling multiple tasks and prioritizing.
• Skill in planning and organizing.
• Skill in using computers and related software.
• Skill in data analysis and problem solving.
• Ability to facilitate and deliver training.
• Ability to work with frequent interruptions and changes in priorities.
• Ability to lead and train others.
• Ability to establish and maintain good working relationships with other City employees and the public.

Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA
City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.

Information For City Employees: If you are an employee within the department, are in good standing and meet both the minimum and preferred qualifications, then you will receive an initial interview.

Supplemental Questions

Required fields are indicated with an asterisk (*).
* The minimum qualifications for the Training Specialist position are: Graduation with a Bachelor’s degree from an accredited college or university with major course work in a field related to the job, plus two (2) years of experience in a technical training environment. Experience may substitute for the education up to the maximum of four (4) years. Do you meet these qualifications?

• Yes
• No

* Please describe your experience with Compliance monitoring.
(Open Ended Question)
* Please describe your experience with TCOLE/in TCLEDDS.
(Open Ended Question)
* Please describe your experience with NCIC/TCIC system for criminal background checks.
(Open Ended Question)
* Do you have the ability to travel to multiple sites as part of the regular job duties?

• Yes
• No

* All applicants applying for this job posting should submit a complete application; resumes submitted should mirror the completed application. Starting salary for the top candidate (s) will only be based on overall relevant experience from your employment application, not the resume or cover letter. Your application will be considered incomplete if your application and resume do not mirror and if your application states “see resume”. Do you understand these statements?

• Yes
• No

* This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful Criminal Justice Information System (CJIS) to be hired.

• I acknowledge and understand this position requires a Criminal Justice Information System (CJIS-Criminal Background Investigation).

Optional & Required Documents

Required Documents Resume Optional Documents