Assistant Medical Director, Student Health Services

Job Description:

Assistant Medical Director, Student Health Services

Description

Working Title: Assistant Medical Director, Student Health Services
Classification Title: Administrator III
Department Name: Health Center

Time Base: Full-time
Pay Plan: 12 month
Bargaining Unit: M80 (Management/MPP)
Employment Type: MPP - this position is part of the California State University Management Personnel Plan (MPP). No tenure or permanent status can be achieved within the MPP.

Salary Range:

• Hiring salary is anticipated at $15,000 - $17,500 per month commensurate with education and experience
• CSU Salary Range: $6,891 -$22,119 per month

Benefits: Premium benefit package includes outstanding health, dental, and vision plans; life and disability insurances; pension (CalPERS); tuition fee waiver; and 14 paid holidays per year. See our benefits website for additional information.

Application Deadline: Open until filled. A review of applications will begin Thursday, July 17, 2025 and the review period may end at any time thereafter.

Major Responsibilities:

LEADERSHIP AND STRATEGIC DIRECTION

• Ensures operations are functioning smoothly through supervision of subordinates. Implements HR-related actions associated with recruiting and onboarding, position descriptions, development and discipline of staff members according to campus policies and procedures.
• Formulates medical and administrative policies/procedures and monitors adherence to proper medical protocols for all services at the Solano campus, including laboratory, x-ray, pharmacy, appointment and walk-in patient care. Provides medical leadership and consultation regarding prevention, diagnosis and treatment, incorporating all aspects of Student Health Services into the larger framework of Cal Poly student services, as appropriate.
• Develops an annual work plan in collaboration with CH&W senior leadership for achieving the goals and objectives of the Solano Campus health services. Has shared responsibility for budget-related matters and ensures that the Solano health center is fiscally sound. Responsible for continuing medical education programs, including compliance with accreditation standards, scheduling of programs and speakers, and coordination with other health center programs. Maintains an ongoing and comprehensive quality improvement program in collaboration with Campus Health & Wellbeing (San Luis Obispo Campus) in line with CSU policy, Executive Orders 943 and 1053, and in compliance with national accreditation standards.
• Directs the development of cooperative professional relationships with students, faculty, staff, hospitals, emergency clinics, paramedic services, police and fire departments, as well as authoritative county, state, and national health organizations/entities. This position also supervises the coordination of the campus health care programs with outside community health resources, including the private medical sector, as they relate to the referral of students for care beyond the scope of campus diagnostic and therapeutic capabilities.
• Responsible for professional development and research activities within the health center, including the procurement of health care related grants and other funding.
• Ensures strict adherence to the health center policies and professional standards on patient confidentiality and medical records security.
• Supports the administration along with the Medical Director and Assistant Vice President of Student Affairs, Health and Wellbeing of the Student Health & Travel Insurance Programs including policy selection, updates, evaluations, renewal, and works with the Cal Poly Solano’s Accounting office for Billing and Waivers.
• Coordinates review of Health Reports for deposited and readmitted Cadets to determine fitness for Summer Sea Term and U.S. Coast Guard Licensing.
• Supervises clinical activities and review of charts of Nurse Practitioner and/or Physician’s Assistant.
• Works to obtain and maintain accreditation for the health center as needed based on AAAHC accreditation standards as applicable to a small college Health Center and also support accreditation efforts in collaboration with Cal Poly SLO campus partners.
• Serves on University and Student Affairs Committees and Task Forces as needed.
• Participates in campus events such as New Student Orientation, Career & Community Partner Fairs, Recruitment Weekends, New Student Acceptance Day, etc.
• Monitors and ensures compliance with HIPAA, State of California Medical Information Act (CMIA) and FERPA, particularly concerning the release of medical and behavioral health records and subpoena requests.
• Conducts a variety of medical trainings and facilitates journal club at the Cal Poly and Solano campus.

Budget Management

• Articulates and advocates for budget needs and participates in planning, projection and budgetary analysis.
• Manages existing health-related grant funds and identifies new funding opportunities.

DIRECT PATIENT CARE DUTIES

• Responsible for direct patient care - examines, diagnose illness and injuries; develop treatment plans, including prescribing and administering medical treatments and preventative health care; organizes and treats the general medical problems of student patients and special referrals by campus departments.
• Provides consultation on complex or difficult patient cases at both Cal Poly San Luis Obispo and Solano health center sites - virtually or in-person- and serves as the primary point of contact for on-campus medical consultations at the Solano campus.
• Evaluates and reviews patient clinical records to determine if appropriate treatment is being provided, assist other clinicians in providing care, or redirecting care to an off-campus provider.
• Provides health care in a clinical setting, makes basic diagnostic evaluation, prescribes and administers medical treatment and follows up to ensure appropriate resolution of illness, performs physical examinations including the ordering, interpreting and evaluating of diagnostic test results, consults with private physicians and consultants as needed, collaborates with on-campus and off-campus psychologists/psychiatrists as needed in cases with mental health problems. May provide some medical oversight to athletic department Director/trainers and may serve as a liaison to the athletic training staff. Performs emergency procedures as needed. May perform minor surgeries and other procedures not requiring general anesthesia.
• Performs simple office procedures pertaining to dermatology, gynecology, orthopedics, and wound care; maintains patient confidentiality, documents complete and legible notes using SOAP format for health care plan and prognosis, provides professional consultant services to medical personnel, students and other professionals.
• Consult with private physicians and public agencies in securing treatment for patients requiring services beyond those available in Student Health Center.
• Provides medical examinations in accordance with U.S. Coast Guard regulations to determine “fitness for duty” on the Training Ship Golden Bear.
• Interviews, evaluates and examines patients with common medical problems, interprets laboratory and x-ray results, formulates diagnosis and treatment of such problems, educates and counsels students on health issues and preventive health measures, and refers patients to off-campus providers as needed. Participates in health fairs and orientations as needed.
• Provides medical leadership and consultation in collaboration with the Medical Director on prevention, diagnosis and keeps abreast of advances in medical field.
• May work with Human Resources and Risk Management/Environmental Health and Safety on issues related to employee Workers’ Compensation and first response medical treatment.
• Performs Public Health functions and assists in medical emergencies.
• Provide sexual health education, counseling and care, including administration of medication abortion services.

ANNUAL SUMMER SEA TERM

• Responsible for:
  • Preparation of sick bay for annual Summer Sea Term.
  • Hiring, training, monitoring, and evaluation of Summer Sea Term medical team.
  • Acquisition, training, and operation of medical equipment, pharmaceuticals, and supplies.
  • Develops and oversees implementation of sick bay procedures.
  • Consults with TSGB Captain regarding medical/mental health issues for Cadets, students, faculty, crew, and staff.

RELATED JOB FUNCTIONS

• Serves as a member of the at the Emergency Operations Center team for the Solano Campus.
• Participate in professional development activities to maintain licensure and certification.

Required Qualifications:

Education and Experience :

• Graduation from a medical school recognized by the Medical Board of California. Completion of one or more residency programs (of at least 3 years in duration) in a specialty appropriate to the assigned duties with increasingly responsible experience in the practice of that specialty. Board Certification or Board eligible in Family Medicine and appropriate primary care specialty.
• Completion of annual continuing medical education requirements.
• 3 years of progressively increasing management/supervisory duties.
• Board Certification in Primary Care specialty, i.e. Family Medicine, Internal Medicine.
• Possess and maintain a valid State of California license to practice medicine.
• Possess and maintain current board (ABMS) medical certification in primary care specialty (family medicine, internal medicine, emergency or preventive medicine). Periodic recertification is required for physicians whose specialties have adopted that practice.
• Possess and maintain a valid Drug Enforcement Agency (DEA) certificate/number.
• Current cardiopulmonary resuscitation and automated external defibrillator (CPR/AED) certification as appropriate for the assigned duties.
• Possession of or ability to obtain TWIC Card (Transportation Worker Identification Credential)
• Possession or ability to obtain MMC (Merchant Mariner’s Credential with a medical designation)
• Must possess and maintain a valid California Driver’s license in satisfactory standing.
• Knowledge of county medical, California Medical Association and American Medical Association ethics and standards.
• Clinical knowledge and skills to provide a full spectrum of general and ambulatory medical care, including acute, sub-acute, chronic and minor emergency problems.
• Experience with directing, supervising, motivating and inspiring others; measuring the performances of people, teams and organizations, and assessing performance and progress.
• Excellent organizational and planning skills, with unquestionable integrity.
• Ability to analyze emergency situations and take prompt action.
• Knowledge and skills necessary in routine gynecology, family planning, and the diagnosis and treatment of sexually transmitted diseases.
• Surgical diagnosis and triage.
• Management of mental health problems and knowledge of health promotion.
• Ability to use routine diagnostic and therapeutic medical equipment and competency in the use of personal computer and related software for electronic patient management medical records system.
• Ability to relate to health problems of adolescents and adults, use community resources in patient management.
• Strong problem solving and conflict resolution skills.
• Excellent oral and written communication skills and customer service skills.
• Ability to work effectively and build strong alliances internally and externally with a broad range of individuals to bring the University community together around shared goals.
• Ability to demonstrate an awareness and appreciation of the cultural diversity of the University community.

Preferred Qualifications:

• Prior or current affiliation with an outpatient clinic, hospital or health center in higher education is preferred.
• U.S. Coast Guard/Maritime requirements pertaining to licensing, physicals, etc.
• Familiarity with collective bargaining and administering corrective action as appropriate in a collective bargaining environment.
• Familiarity/knowledge of American College Health Association (ACHA), Navigation and Vessel Inspection Circular (NVIC), Accreditation Association of Ambulatory Health Care, Inc. (AAAHC, Inc.) policies and practices.

Special Conditions:

• Incumbent will be subject to an annual Summer Sea Term physical and drug screening test prior to participation. In addition, the incumbent must have or be able to obtain a U.S. Passport to participate in Summer Sea Term aboard the training ship.
• The incumbent must maintain a ProCard and travel card in good standing, adhering to all organizational policies and procedures related to their use. This includes timely reconciliation of charges, proper documentation of expenses, and compliance with budgetary and policy guidelines. Failure to manage these responsibilities satisfactorily may result in corrective actions, including disciplinary measures, which could lead to termination of employment.

Hours of Work/Travel:

• Travel monthly between the San Luis Obispo and Solano campus or as needed.
• Work may include late night, early morning, weekend commitments and travel as situation requires.

Physical, Mental and Environmental Conditions:

• Primary setting in Student Health Services includes usage of a primary office space, patient care examination rooms, medical records room, and central office space with multiple stations, lab setting and pharmacy. Must be capable of moving from one end of the campus to the other and through all campus buildings, with the ability to climb multiple flights of stairs and operate a motorized cart for transport to the ship and other campus locations.
• Primary setting aboard the Training Ship Golden Bear encompasses all of the above listed as well as the ability to live and work in cramped spaces, maintain balance on a moving deck, step over door sills of 24 includes in height, open and close water-tight doors that may weigh up to 56 pounds, and the ability to work with and around x-ray equipment.
• Must carry/lift loads of:
  • Frequently: 25 lbs.
  • Frequently: 25 lbs. to 50 lbs.
  • Occasionally: Over 50 lbs.
• Is exposed to excessive noise
• Is around moving machinery
• Is exposed to marked changes in temperature and/or humidity
• Is exposed to dust, fumes, gases, radiation, microwave (circle)
• Drives motorized equipment
• Works in confined quarters

Title IX: Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix

Equal Opportunity and Excellence in Education and Employment

This position is open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, Cal Maritime provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Maritime complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.

Cal Maritime is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At Cal Maritime, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all.

Supplemental Information

Background Check: Satisfactory completion of a background check (including a criminal records check and DMV records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
Mandated Reporter: The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 revised July 21, 2017, as a condition of employment.
Designated Position: This position is a “designated position” in the California State University’s Conflict of Interest Code. The successful candidate accepting this position is required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission.
Eligibility to Work: Applicants must provide proof of U.S. citizenship or authorization to work in the United States within three days of the date of hire.
Application Procedure: Click "APPLY NOW" to complete the Cal Maritime Online Employment Application and attach the following documents: cover letter and resume.
Disclaimer: The provisions of this job bulletin do not constitute an expressed or implied contract and any provisions contained may be modified or changed.

Advertised: Jul 02 2025 Pacific Daylight Time
Applications close: