Fleet & Facilities Supervisor

Job Description:

Fleet & Facilities Supervisor

Description

Description

First Review after 07/14/2025

CORE VALUE STATEMENT
The City of Kennewick will provide excellent public service and ensure the safety and wellbeing of our community and one another through the empowerment of each employee. We value integrity, inclusiveness, stewardship, and communication. We are accountable to our community for innovative and collaborative efforts that anticipate needs, leverage resources, and deliver solutions.

SAFETY STATEMENT
The City of Kennewick expects all employees to follow applicable safety practices and policies, including those established by OSHA/DOSH regulations and by the City’s Accident Prevention Plan. Employees will actively identify and correct potential hazards that may affect employee and public safety, emphasize the importance of completing work safely from planning stages through completion of work, and lead by example to promote a positive culture of workplace safety.

CLASSIFICATION SUMMARY
Under the general direction of the Fleet & Facilities Manager, the Fleet & Facilities Supervisor plans, organizes, and oversees the day to day maintenance of City of Kennewick fleet and facility assets. This position provides coordination in the planning, measurement, and implementation of services designed to support internal customers requiring fleet and facilities maintenance and repair support. Provides preventative maintenance, repair and tracking of all fleet and facility assets in
accordance with current industry standards, regulations and practices. Develops Key performance indicators, metrics, procedures and policies to accomplish strategic goals and customer service. The Fleet & Facilities Supervisor is in charge of training the assigned personnel in safety, proper equipment use, general work procedures, and team building to provide responsive and reliable preventative maintenance of assets. Develops detailed specifications, work plans and coordination on a wide variety of projects, equipment and building systems maintenance and replacement performed by in-house staff and contractors.

WORK SCHEDULE
This position will initially work full-time, Monday through Friday, and may be eligible for an alternate work schedule with every other Friday off work. Overtime may be occasionally required. This classification is exempt under the FLSA.

Examples of Work Performed (Illustrative Only)

The following list reflects the essential job duties and responsibilities of this classification, but should not be considered all-inclusive. The incumbent will be expected to perform other related duties as assigned.

• Provides supervision of personnel, vendors and equipment involved with a diverse range of operations and projects. Reviews and inspects to ensure timely maintenance and project completion to standards.
• Plan, prioritize, assign, coordinate, and review the work of maintenance and operational staff. Coordinates schedules and leave of applicable staff.
• Develops and maintains accurate records of operations, maintenance, costs, and written specifications for replacement, repair, and maintenance of all assets.
• Develops and maintains service level agreements to measure and ensure customer satisfaction.
• Oversees resource allocation of equipment, inventory control, and materials based on maintenance and operations, safety standards, and user needs.
• Assist in budget preparation for the work unit by prioritizing projects, justifying requests, tracking expenditures and recommending budget adjustments.
• Implements measures to maximize value and minimize cost of operations by leveraging technology to improve efficiency and decision making.
• Participate in employee hiring process, staff training, and evaluation of employees based on performance measures and outcomes.
• Oversees development and preparation of reports to City administration as required or requested.
• Conduct visits and inspection of City facilities and equipment, noting needs for maintenance and repairs. Coordinate with staff on maintenance and operational needs and provide technical advice and assistance.
• Ensure consistent interpretation and compliance with laws, rules, policies, and procedures.
• Recommend changes in maintenance and operations organizational and administrative procedures as deemed necessary to improve efficiency and service.
• Review work orders, prioritize work requests, recommend and revise procedures, scheduling, and project design.
• Ensures safe vehicles and facilities with high standards by coordinating and administrating operations.
• Respond to emergencies and incidents as they occur.
• Perform other related duties as assigned.
  

Employment Standards

This position requires a minimum of an Associate’s Degree in Fleet Management, Facilities Management; Construction Management, or a related field, including at least four (4) years of relevant supervisory experience. Or, any combination of relevant education and experience may be substituted to demonstrate the knowledge, skills, and abilities necessary to perform the duties listed above.

• Must pass a criminal background investigation.
• Must maintain a level of mental and physical fitness required to perform the essential functions of this classification.
  

Supplemental Requirements

To perform the essential functions of the classification, incumbents must be able to demonstrate the following knowledge, skills, and abilities:

• Must demonstrate broad knowledge of Enterprise and Microsoft Operating Systems and Microsoft Office Suite products, including Outlook, Word, and Excel.
• Must demonstrate knowledge of federal and state employment and bidding laws as they relate to public sector employers and bidding requirements.
• Must demonstrate high level of interpersonal skills and the ability to handle sensitive and difficult situations and documentation.
• Must demonstrate ability to read, understand, interpret, and explain plans, specifications, policies, procedures, rules, regulations, and legal requirements to a diverse audience.
• Must demonstrate excellent attention to detail.
• Must occasionally travel outside of the Tri-Cities area for training opportunities, including limited overnight travel.
• Must maintain regular attendance and punctuality.
  

Physical Requirements:
To perform the essential functions of the classification, incumbents must be able to meet the following physical requirements:

• Climbing, balancing, stooping, kneeling, crawling, reaching, standing, walking, grasping, feeling, talking, hearing/listening, seeing/observing.
• Medium Work: Exerting up to 50 pounds of force occasionally, and/or up to 20 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.
  

The benefits listed below are those currently enjoyed by full-time City of Kennewick Non-Contract employees. It is important to remember that over the course of time these benefits may change - they are not permanent. Benefits may change through City Council or administrative action or changes mandated by state and federal law.

Paid Holidays
12 per year (9 scheduled; 3 “floating”)
New Year's Day, Martin Luther King Jr. Birthday, Washington's Birthday, Memorial Day, Independence Day, Labor Day, Thanksgiving Day and the day after Thanksgiving, Christmas Day, and three floating holidays selected by the employee. An employee will accrue one of the three floating holidays on each of the following days: February 1, February 12, and August 31. An employee will only accrue a floating holiday on these days if actually employed.

Paid Time Off (PTO)
The purpose of PTO is to compensate employees for absences due to injury, illness, vacation and personal business. In addition, the program is designed to provide employees with personal flexibility regarding the use of leave hours. PTO hours accrue based upon the actual number of regular hours worked.

Accrual per Month:
0-5yrs 6-9yrs 10-14yrs 15-19yrs 20-24yrs 25-29yrs 30+yrs
12 hours 15 hours 17 hours 19 hours 21 hours 23 hours 25 hours

Retirement Plan
All City employees are members of the Public Employees Retirement System (PERS). The City and the employee both contribute toward the plan. PERS provides regular retirement and disability retirement benefits. City employees also participate in the Social Security Program. Rates effective as of 09/01/2024. ( www.drs.wa.gov )

PERS Employee Contribution Rate Employer Contribution Rate
Plan II 6.36% 9.11%
Plan III Employee Choice (see booklet) 9.11%

Deferred Comp
The City contributes an equivalent of 5% of your regular monthly salary to Mission Square Retirement (previously ICMA) deferred compensation program. No employee match required, but employees may contribute towards plan if desired. ( www.icmarc.org )

Medical, Dental & Vision Insurance
The City currently pays the entire dental and vision insurance premiums for the employee and dependents. Employee current premium share is $200.00 per month for medical insurance to cover themselves and dependents.

Life Insurance
1.5 x annual salary (not to exceed $250K) provided by the City of Kennewick. Employee may purchase Voluntary Term Life Insurance for employee, spouse and/or dependents through New York Life (previously Cigna).

Long Term Disability
The City pays the entire long-term disability premium for employees through New York Life (previously Cigna).

Wellness Program
The Wellness Program has been established to encourage employee health and fitness, both at work and at home. A City Wellness Committee promotes and provides opportunities for healthy lifestyles. Employee fitness center is open to all employees and their spouses.

Employee Assistance
An Employee Assistance Plan (EAP) is provided by the City to assist you and family members, providing counseling and treatment in such areas as stress, drug and alcohol abuse and family counseling.

Other Benefits Offered

• Flexible Spending Plan (Pre-Tax Deduction for Medical/Dental and Day Care)
• Aflac Supplemental Insurance
• Tuition Assistance
• Bereavement Leave
• Overtime
• Direct Deposit (paydays are 5th and 20th of the month)

Closing Date/Time: 7/31/2025 11:59 PM Pacific

Salary:

$6,628.50 - $8,838.00 Monthly