Administrative Assistant

Job Description:

Administrative Assistant

Description

Administrative Assistant
at The City of Fort Worth
Human Resources

Pay Range: $47,632 - $59,539 annual compensation

Job Posting Closing on: Monday, July 7, 2025

Benefits for this position include: 11 Paid Holidays, Medical, Dental, Vision, Paid Time Off, Pension Plan, Professional Development Opportunities, and much more.

The City of Fort Worth is one of the fastest growing large cities in the U.S. Our employees serve the needs of over 1,000,000 residents, promoting our values of exceptional customer experience, mutual respect, embracing our diversity, continuous improvement, ethical behavior, and accountability.

An Administrative Assistant job is available with The City of Fort Worth Human Resources Department - Administrative Business Support and serves a diverse workforce of over 7,000 employees. As an Administrative Assistant in Human Resources, you will play a crucial role in supporting the divisions in various administrative tasks. You will be responsible for providing efficient and effective administrative support to facilitate the smooth operation of HR programs and initiatives. In this high-impact role, you'll serve as part of the central support hub for various functions. You'll collaborate with teams across the department and support the employees who keep Fort Worth running every day.

If you're an experienced administrative professional with strong organizational skills, attention to detail, and knowledge of tools like PeopleSoft and Microsoft Office, this is your opportunity to make a lasting impact-and build a rewarding career in public service.

Minimum Qualifications:

• Associate's degree from an accredited college with major course work in Business Management, Public Administration, Business Administration, or related field.
• Four (4) years of clerical and administrative experience.

Preferred Qualifications:

• Knowledge of human resources principles and practices.
• Knowledge of PeopleSoft HCM and PeopleSoft Financials.
• Must be organized, ability to plan and prioritize to meet deadline dates
• Organizational, multi-tasking and independent decision-making skills
• Procurement process knowledge
• Advanced knowledge in Microsoft Office suite (Word, Excel, PowerPoint, Outlook)

The Administrative Assistant job responsibilities include:

• Coordinate and organize New Employee Orientation.
• Respond to information requests from employees, management, outside agencies, and the public.
• Maintain confidential personnel records and ensure accuracy of data in HR systems.
• Manage communication through centralized email, phone calls, and SharePoint.
• Provide administrative support including the upkeep of department procedures and job aids.
• Greet visitors, determine needs, and direct or assist as appropriate.
• Coordinate calendars, schedule meetings, arrange logistics, and prepare meeting materials for the department.
• Record and distribute meeting minutes.
• Create and maintain electronic and paper filing systems.
• Sort and process incoming and outgoing mail and shipments.
• Prepare, process, and track invoices, expense reports, and budget documentation.
• Input and update data in spreadsheets and databases.
• Arrange staff travel and manage reimbursements.
• Provide backup support to staff and assist with special projects.
• Perform other administrative duties as required.

Conditions of Employment

The City of Fort Worth is proud to be an Equal Employment Opportunity employer. It is the policy and practice of the City to recruit, hire, train and promote a diverse workforce without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, or another non-merit factor.

The City of Fort Worth is committed to full compliance with the Americans with Disabilities Act. Reasonable accommodations may be made to enable qualified individuals with disabilities to participate in the job application or interview process and to perform essential job functions.

Candidates who do not meet the Education requirement, may be considered if they have more relevant work experience than the position requires. Those selected for employment will be required to pass Pre-Employment checks depending on the position requirements. Those could include, but are not limited to: criminal background check, drug screen, education verification, etc. criminal convictions will be considered on a case-by-case basis. Employees are paid by direct deposit only.

Closing Date/Time: Monday, July 7, 2025

Salary:

$47,632 - $59,539 annual compensation