PROCUREMENT AID

Job Description:

PROCUREMENT AID

Description

Position/Program Information

EXAM NUMBER

R2343N-R

TYPE OF RECRUITMENT

Open Competitive Opportunity- We welcome applications from everyone.

We will begin receiving applications on Tuesday, July 15, 2025, at 10:00 a.m. (PT). All applications must be received before 2:00 p.m. (PT) on Tuesday, July 15, 2025

Why work for us?

With more than 10 million residents, Los Angeles County is the most populous county in the nation! As the largest employer in Southern California, over 116,000 employees in more than 38 Departments, we provide vital public services as diverse as law enforcement, property assessment, public health protection, water conservation, cultural activities and many more.

We are dedicated professionals committed to preserving the dignity and integrity of the workplace as well as protecting the rights of each employee. The County has more than 2,300 different job descriptions, offering a lifetime of opportunities and careers! We offer one of the strongest public-sector benefits packages in the country. Join us and discover a rich selection of health care options, robust retirement plans and the flexibility to work, relax, and rejuvenate to reach your fullest personal and professional potential.
We are looking for highly motivated individuals who prepare various procurement documents and maintains related clerical records and controls.

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Essential Job Functions

What does Procurement Aid do?

• Processes orders for various supplies and services.
• Using a desk mounted video display terminal and personal computer, prepares procurement documents, submits requisitions to central purchasing agency, monitors order status, checks reports of goods received against purchase orders, makes adjustments indicated, and tentatively approves payment by County Auditor.
• Compiles orders for perishable foods required by the various County institutions and places with vendors.
• Receives and checks deliveries and adjusts discrepancies, assuring that the immediate needs of the institutions will be met.
• Arranges for returns of merchandise.
• Keeps records and prepares reports such as on the availability and price of certain products using the internet, trade journals, and other research tools.
• Resolves problems in connection with deliveries of merchandise received which are not in accordance with purchase orders, including partial deliveries, wrong or damaged merchandise, or merchandise which cannot be identified.
• Works with the various County departments, vendors, and shipping companies to ascertain status of orders in process, involving tracing, determining reasons for delays and revised delivery dates, expediting deliveries, and in negotiating changes or canceling orders in accordance with current needs of departments.
• Analyzes requisitions from operating departments for non-stock items in order to identify item, maximize use of stock and/or standardized items, and standardize use of descriptive nomenclature.
• Processes requests for emergency purchases and assists departments in obtaining supplies from prescribed or other sources.
• Prepares specifications for purchase of new products.
• Supervise one or more clerical support position
  

For information about the specific classification standards for this position, please visit the following link: Procurement Aid .

Requirements

We are looking for individuals who have:
One year of experience in procurement or warehousing activities, including the performance of specialized clerical duties involving the ordering or warehousing of material using automated systems at the level of Los Angeles County's class of Intermediate Clerk* or higher.

Acceptable classes are but may not be limited to: Warehouse Worker Aid or higher.

LICENSE
A valid California Class C Driver's License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

PHYSICAL CLASS
Physical Class II - Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.

SPECIAL REQUIREMENT INFORMATION
* Intermediate Clerk in the County of Los Angeles class position performs specialized clerical duties requiring a working knowledge of specialized subject matter and the specialized clerical functions involved and the use of initiative and independent judgment within procedural and policy limits.

ENDORSEMENT OF COUNTY QUALIFICATIONS
If you performed work that differs from the duties described in your class specification and believe you qualify for this opportunity, please provide verification via official documentation of additional responsibility bonus, out-of-class bonus, temporary assignment bonus or reclassification study with CEO Classification within 7 calendar days from the last day of filing. Employees do not need to submit such verification if they hold or have held a position that regularly performs functions in alignment with the requirements.

WITHHOLD INFORMATION
No withholds will be allowed for this examination. Required experience must be fully met and indicated on the application by the last day of filing and clearly indicated on the application.

Additional Information

OUR ASSESSMENT PROCESS
Once we have identified that you meet the requirements, an invitation regarding the following assessment processes will be sent.
This examination will consist of multiple-choice and/or simulation assessment(s) weighted 100%, covering:

• Learning Potential
• Responsibility
• Customer Focus
• General Problem-Solving Skills

Applicants must meet the requirements and achieve a passing score of 70% or higher on the test part in order to be placed on the eligible list.

EXAM REVIEW
Multiple-choice and/or simulation assessments are not reviewable by candidates per Civil Service Rule 7.19.

TRANSFER OF TEST COMPONENTS
If you recently took identical components for other exams, the test responses may be automatically transferred to this examination. This exam contains test components that might be used on future exams, and your responses could be transferred to that exam.

TEST PREPARATION
We provide study guides and other test preparation resources to help candidates prepare for employment tests. While the guides may help in preparing for the test, we recommend reviewing all related materials that seem necessary.

• Online practice tests are available at https://www.shldirect.com/en-us/practice-tests .
• Various information can be found on our website at https://hr.lacounty.gov/job-search-toolkit/ . The section dedicated to test preparation is "Employment Test Assistance."

ELIGIBILITY AND VACANCY INFORMATION
The names of candidates receiving a passing grade in the examination will be placed on the eligible list in the order of their score group for a period of six (6) months from the date of promulgation. We will use this list to fill vacancies throughout the County of Los Angeles departments.

AVAILABLE SHIFT : Any APPLICATION AND FILLING INFORMATION:
We only accept applications filed online. Applications submitted by U.S. mail, fax, or in person are not accepted. Apply online by clicking on the "Apply" green button at the top right of this posting. This website can also be used to get application status updates.

Please fill out the application completely. Provide relevant job experience including employer's name and address, job title, beginning and ending dates, number of hours worked per week, and description of work performed.

We may verify information included in the application at any point during the examination and hiring process, including after an appointment has been made. Falsification of information could result in refusal of application or rescission of appointment. Copying verbiage from the Requirements or class specification as your work experience will not be sufficient to demonstrate meeting the requirements. Doing so may result in an incomplete application and may lead to disqualification.

We will send notifications to the email address provided on the application, so it is important that you provide a valid email address. If you choose to unsubscribe or opt out from receiving our emails, it is possible to view notices by logging into governmentjobs.com and checking the profile inbox. It is every applicant's responsibility to take steps to view correspondence, and we will not consider claims of missing notices to be a valid reason for re-scheduling an exam part. Register the below domains as approved senders to prevent email notifications from being filtered as spam/junk mail.

• info@governmentjobs.com
• talentcentral@shl.com
• noreply@proctoru.com
• donot-reply@amcatmail.com
• szhang@hr.lacounty.gov

New email addresses need to be verified. This only needs to be done once per email address and can be done at any time by logging in to governmentjobs.com and following the prompts. This is to enhance the security of the online application and to prevent incorrectly entered email addresses.
SOCIAL SECURITY NUMBER
Federal law requires that all employed persons have a Social Security Number, so include yours when applying.

COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES:
For those who do not have access to a computer or the internet, we provide access to complete an application at public libraries throughout the county.

N O SHARING OF USER ID AND PASSWORD
All applicants must file their application online using their own user ID and password. Using a family member's or friend's login information may erase a candidate's original application record.

Anti-Racism, Diversity, and Inclusion (ARDI)
The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices.
Testing Accommodation
If you require an accommodation to fairly compete in any part of the assessment process, you will be given the opportunity to make a request when completing your application. Please note, you may be required to submit documentation from a qualified medical provider or other qualified professional to support your request for a testing accommodation.

If you have questions regarding this job posting, please contact us using the following information:
Testing Accommodations Coordinator Email: TestingAccommodations@hr.lacounty.gov Teletype Phone: (800) 735-2929
California Relay Services Phone: (800) 735-2922
Department Contact Name: Sophie ZhangDepartment Contact Number: (213) 441-2075
Department Contact Email: szhang@hr.lacounty.gov

For detailed information, please click here

Closing Date/Time: 7/15/2025 2:00 PM Pacific

Salary:

$47,962.20 - $64,628.88 Annually