Administrative Assistant

Job Description:

Administrative Assistant

Description

Administrative Assistant
at The City of Fort Worth
Property Management

Pay Range: $47,632 - $59,539 annual compensation

Job Posting Closing on: Monday, July 14, 2025

Workdays & Hours: Monday - Friday 8am - 5pm; Some evening/weekend work required.

Benefits for this position include: 11 Paid Holidays, Medical, Dental, Vision, Paid Time Off, Pension Plan, Professional Development Opportunities, and much more.

The City of Fort Worth is one of the fastest growing large cities in the U.S. Our employees serve the needs of nearly 1,000,000 residents, promoting our values of exceptional customer experience, mutual respect, embracing our diversity, continuous improvement, ethical behavior, and accountability.

The Property Management Department consists of four divisions including Facilities Management, Fleet Services, Real Property and General Services. The Department is seeking to hire a qualified professional to fill an Administrative Assistant position within the General Services Division. This position will report to the Senior Management Analyst of the General Services Division. Property Management is a large, fast paced, and rewarding department that is responsible for a wide array of services including: maintenance of the majority of City facilities, maintaining the City's fleet, land and property acquisitions including right-of-way and easement acquisitions. The Department is seeking someone to perform a wide variety of routine fiscal, administrative and technical tasks, as well as coordinate administrative support for the Fleet Division. The Fleet Division keeps the City equipment and vehicles in a mechanically sound state and safe for all employees and residents.

Minimum Qualifications:

• Associate's Degree from an accredited college with major course work in Business Management, Public Administration, Business Administration or related field
• Four (4) years of clerical and administrative experience.

Preferred Qualifications:

• Strong customer service skills including effective written and verbal communication and documentation skills.
• Experience with PeopleSoft Financial or other financial system, and experience with Fleet Management systems.
• Experience with Microsoft Office: Outlook, Word, PowerPoint, and Excel.
• Experience with billing processes and vendor management.

The Administrative Assistant job responsibilities include:

• Assist with supervising staff, which includes prioritizing and assigning work; conducting performance evaluations; ensuring staff is trained and a succession plan is in place, and ensuring employees follow policies and procedures.
• Provide administrative support through a wide variety of clerical duties such as heavy telephone interaction with vendors and other staff, processing paperwork and entering data into various City programs and databases.
• Coordinate invoice processing tasks including invoice tracking, reconciliation and timely payment per the City's Rules and Regulations.
• Monitor contractual terms and conditions to ensure timely completion and accurate payment schedules.
• Monitor, review, and provide continual follow up on all payment and past due invoice needs.
• Perform various fiscal activities including submitting requisitions for supplies and materials, and initiating purchase orders.
• Serve as liaison between division/department and vendors and respond to requests for information from supervisory staff, employees, or vendors.
• Participate in special projects including research and creation of existing and new processes and procedures.
• Perform wide variety of administrative support duties related to organizational need.
• The position will provide staff support including serving as backup for other staff positions in their absence.

Conditions of Employment

The City of Fort Worth is proud to be an Equal Employment Opportunity employer. It is the policy and practice of the City to recruit, hire, train and promote a diverse workforce without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, or another non-merit factor.

The City of Fort Worth is committed to full compliance with the Americans with Disabilities Act. Reasonable accommodations may be made to enable qualified individuals with disabilities to participate in the job application or interview process and to perform essential job functions.

Candidates who do not meet the Education requirement, may be considered if they have more relevant work experience than the position requires. Those selected for employment will be required to pass Pre-Employment checks depending on the position requirements. Those could include, but are not limited to: criminal background check, drug screen, education verification, etc. criminal convictions will be considered on a case-by-case basis. Employees are paid by direct deposit only.

Closing Date/Time: Monday, July 14, 2025

Salary:

$47,632 - $59,539 annual compensation