Administrative Assistant I or II

Job Description:

Administrative Assistant I or II

Description

Job Posting Title
Administrative Assistant I or II

Agency
340 OKLAHOMA STATE DEPARTMENT OF HEALTH

Supervisory Organization
340 District 7

Job Posting End Date (Continuous if Blank)
August 13, 2025
Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time
Full time

Job Type
Regular

Compensation
Level I: Up to $ 41,999.18, based on education and experience
Level II: Up to $ 48,000, based on education and experience

Why you’ll love it here!

RESPECT. COLLABORATION. SERVICE. The Oklahoma State Department of Health (OSDH) is committed to leading Oklahoma to prosperity through health. Our mission is to protect and promote health, prevent disease and injury, and cultivate conditions by which Oklahomans can thrive. Check out why we are passionate about public health and believe it is the career for you!!!

Oh yeah, did we mention perks? We know that benefits matter and that is why we offer a competitive benefits package for all eligible employees.

• Generous state paid benefit allowance to help cover insurance premiums.
• A wide choice of insurance plans with no pre-existing condition exclusions or limitations.
• Flexible spending accounts for health care expenses and/or dependent care.
• Retirement Savings Plan with a generous match.
• 15 days of vacation and 15 days of sick leave the first year for full time employees.
• 11 paid holidays a year.
• Student Loan repayment options & tuition reimbursement.
• Employee discounts with a variety of companies and venders.
• Longevity Bonus for years of service

Job Description

Location: Tahlequah - 1298 W 4th Street

Salary: Up to $41,999.18, based on education and experience (Level I)

Up to $ 48,000, based on education and experience (Level II)

Full Time /Part Time: Full Time

Work Schedule: Monday-Friday

Primary Hours: 8am-5pm

Position Summary

Level I: Provide Administrative support to Regional Director and Administrative Programs Officer, as well as for program areas and support functions. Assist with administrative functions of financial, program, clinical and facility management. Work closely with Coordinating Nurse in implementation and evaluation of public health programs and clinic schedules provided by the County Health Department. Ensure compliance with OSDH policies and procedures.

Level II: Positions in this job family are assigned responsibilities for providing administrative support for program area and support functions, or serve as an assistant to, or provide administrative support to an administrator or an official. This may include supervising an administrative or clerical unit, responsibility for an administration program providing various services to agency customers, and similar duties and responsibilities. It may also include responsibility for supervising an assigned staff of administrative technicians in performing duties involving the processing of applications for various types of permits or licenses, maintaining various records, preparing correspondence or other materials, and similar activities.

The Level II duties and responsibilities will be at all levels of complexity. Employees will coordinate activities both internal and external to the organization or program and may supervise others in performing various administrative duties or other activities.

Position Responsibilities /Essential Functions

The functions within this job family will vary by level and organization, but may include the following:

• Trains other staff
  
• Assigns projects to staff as needed; develops and places in operation special procedures.
  
• Initiates correspondence requiring knowledge of agency or program procedures and policies.
  
• Develops and maintains confidential or complex files.
  
• Interprets and advises internal and external customers on departmental or program rules, regulations, and laws.
  
• Prepares invoices and payments of claims, requisitions, purchase orders and other fiscal duties.
  
• May supervise subordinate staff.
  
• Represents agency, supervising official, or program area at meetings, conferences, or civic organizations.
  
• Coordinates activities with internal and external customers.
  
• May establish educational and/or training programs.
  
• Interviews callers, arranges appointments, and handles office details.
  
• Enters and retrieves information using Personal Computer or other data processing equipment and receives and reviews coded and uncoded source documents; reviews data and makes routine corrections.
  
• Being present at the office is an essential function of the job.
  
• Other duties as assigned.
  

Other Duties

• Demonstrates knowledge of and supports mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior.
  
• Works effectively in team environment, participating and assisting their peers.
  

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Education and Experience

Level I: Education and Experience requirements at this level consist of a bachelor’s degree or four years of technical clerical, administrative, secretarial, or general office work; or an equivalent combination of education and experience.

Level II: Education and Experience requirements at this level consist of a bachelor’s degree plus one year of technical clerical, administrative, secretarial, or general office work, or an equivalent combination of education and experience.

Valued Knowledge, Skills and Abilities

Knowledge of spelling, punctuation, and business English; of business mathematics; of modern office methods and procedures; of the maintenance of complex records; and of the major policies and procedures governing assigned programs. Ability is required to maintain effective working relationships with others; to handle confidential work; to interpret and handle routine matters in accordance with agency policy; and to follow oral and written instructions.

Physical Demands and Work Environment

Work is typically performed in an office setting with climate-controlled settings and exposure to moderate noise levels. While performing the duties of the job, employees are required to talk, stand, walk, and reach with hands and arms. This position requires long periods of sitting and daily use of computers and phones.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub .