Vote Center Assistant I/II - Extra Help

Job Description:

Vote Center Assistant I/II - Extra Help

Description

Description

The Elections Division of the County Clerk-Recorder's Office conducts elections as required by law. The Elections Division conducts all Federal, State, County, School and Special District elections in the county, as well as general municipal elections for all 10 Ventura County cities. In anticipation of the November 4, 2025, Special Election, the Elections Division is seeking to fill 110 TEMPORARY EXTRA HELP positions to perform a variety of ballot processing, customer service and data entry functions in support of the election. Depending upon job assignment, terms of employment may range from several days to several weeks.

Extra help employees are hired to perform temporary work and are paid on an hourly basis. They work on call, which means that their work hours may vary from day to day, and they may need to work various shifts, on evenings and weekends. Hours are driven by the Elections Division workload and may be less than 8 hours/day.

Extra Help employees are not regular county employees and are not eligible for county benefits. Additionally, Extra Help employees are limited to working a maximum of 1,040 hours per fiscal year (July 1 - June 30).

Ideal candidates will be willing and able to:

• Work flexible hours including time frames which may be short in duration, may include overtime, evening, and weekend work on short notice;
• Perform routine and repetitive tasks which may include sitting for long periods of time;
• Maintain attention to detail in a fast paced, time sensitive and confidential work setting;
• Communicate and interact effectively with supervisors, peers and the public;
• Use computerized equipment to research voter information and print ballots.

In addition, the ideal candidate will be willing and able to follow specific procedures; operate a variety of automated office equipment including a personal computer; and demonstrate some knowledge of modern office methods, practices, and public contact techniques.

PAYROLL TITLES & APPROXIMATE SALARIES:

Office Assistant I - $22.00/hour
Office Assistant II - $25.00/hour

AGENCY/DEPARTMENT: County Clerk-Recorder, Elections Division

The eligible list established from this recruitment will be used to fill current and future Extra Help vacancies. There are currently one hundred ten (110) anticipated Extra Help vacancies in the County Clerk-Recorder, Elections Division, depending on the operational needs.

TENTATIVE SCHEDULE:
OPENING DATE: August 25, 2025
CLOSING DATE: Continuous
APPLICATION REVIEW: Applications will begin to be reviewed August 25, and on a frequent basis thereafter.

Examples Of Duties

Duties may include but are not limited to the following:

Vote Center Assistant I

• Operates variety of office equipment (desktop/laptop).
• Performs clerical duties, data entry, and voter look-up.
• Issues election ballots and assists voters with casting their ballots.
• Helps resolve public complaints and issues.
• Assists the public in completing forms and explaining rules, regulations, and procedures.
• Assist voters with disabilities, know-how and when to assist voters with specific needs.
• Assists vote center lead.
• Perform other duties as required.

Vote Center Assistant II - Lead and Co-Lead may also (in addition to performing vote center assistant I duties):

• Open and close assigned vote center.
• Set up and coordinate voting site.
• Pick up and deliver voting equipment from Election office to vote center.
• Ensure each ballot is safely transported to the Election’s office.
• Supervise vote center staff and reviews/approve their timecards.
• Train vote center assistant staff.
• Assist with manual tally process.

Typical Qualifications

These are entrance requirements to the examination process and assure neither continuance in the process nor placement on an eligible list.

EDUCATION, TRAINING AND EXPERIENCE
Vote Center Assistant I
No experience required but must demonstrate possession of requisite knowledge, skills and abilities for the position.

Vote Center Assistant II
Prior experience working for an elections division during a general election.

NECESSARY SPECIAL REQUIREMENTS

• Incumbents must be able to work flexible hours: that is, overtime, evenings, and weekends with little notice.
• Be willing and able to perform routine and repetitive tasks which may include sitting for long periods of time.
• Must be willing and able to work in the Elections Division Office and vote center locations throughout Ventura County.

DESIRED

• Have the ability to possess, obtain, and maintain a valid California driver's license.
• Prior work experience in the Election’s Division

Some knowledge of: principles and theories of professional/technical disciplines may be required depending on the assignment; techniques required for gathering, evaluating, transmitting, or conveying information; interviewing techniques; and record-keeping practices and techniques.

Ability to: collect and evaluate information; reason logically and develop reasonable recommendations; read and understand forms, documents, letters, and technical language; communicate effectively with other employees, clients, the general public, or other agency personnel; follow complex written and oral instructions; utilize community resources; and establish and maintain cooperative working relationships with co-workers, clients and the public

Working Conditions:
Position may involve moderate to heavy public contact depending on assignment.
Physical requirements may include the ability to lift 25 pounds depending on assignment.

Recruitment Process

FINAL FILING DATE: This is a continuous recruitment and may close at any time; therefore, apply as soon as possible if you are interested in it. Your application must be received by County of Ventura Human Resources in Ventura, California, no later than 5:00 p.m. on the closing date.

To apply on-line, please refer to our web site at www.ventura.org/jobs . A paper application can be obtained by calling (805) 654-5129. Our address is: County of Ventura, Human Resources Division, 800 South Victoria Avenue, L-1970, Ventura, CA 93009.

Note to Applicants: It is essential that you complete all sections of your application and supplemental questionnaire thoroughly and accurately to demonstrate your qualifications. A resume and/or other related documents may be attached to supplement the information in your application and supplemental questionnaire; however, it/they may not be submitted in lieu of the application.

SUPPLEMENTAL QUESTIONNAIRE - qualifying: All applicants are required to complete and submit the questionnaire for this exam at the time of filing. This questionnaire may be used throughout the examination process to assist in determining each applicant's qualifications and acceptability for the position. Failure to complete and submit the questionnaire may result in the application being removed from consideration.

APPLICATION EVALUATION - Pass/Fail: An application evaluation will be conducted to determine whether or not each applicant possesses the required minimum requirements for this recruitment. Applicants who have been determined to meet the minimum qualifications through the evaluation process will be placed on the eligible list.

Applicants successfully completing the examination process may be placed on an eligible list for a period of six (6) months.

BACKGROUND INVESTIGATION: A thorough pre-employment, post offer background investigation which may include inquiry into past employment, education, criminal background information and driving record is required for this position.

EQUAL EMPLOYMENT OPPORTUNITY
The County of Ventura is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

For further information about this recruitment, please contact Melissa Rodriguez by email at melissa.rodriguez@venturacounty.gov or telephone at (805) 654-2556.

Service Employees International Union (LOCAL 721)
(SEIU)

To learn more about Benefits, Retirement, and the Memorandum of Agreement (MOA), see links below.

• Benefits website or you may call (805) 654-2570.
• Retirement FAQ's
• Memorandum of Agreement

Union Code: UPP

Salary:

$45,760.00 - $52,000.00 Annually