STUDENT INFORMATION SYSTEMS SUPERVISOR (Promotional & Open Competitive)

Job Description:

STUDENT INFORMATION SYSTEMS SUPERVISOR (Promotional & Open Competitive)

Description

Under the direction of an assigned administrator, perform a variety of specialized activities in the management and maintenance of the Student Information System (SIS) and other assigned systems; provide user support and training to District staff and users of the SIS; troubleshoot hardware and software systems; prepare, verify and submit CALPADS reports; train and evaluate assigned staff.

ESSENTIAL DUTIES:

Perform a variety of specialized activities in the management and maintenance of the SIS and other assigned programs; assist and advise administration on the maintenance and deployment of other technology related to District operations.

Troubleshoot hardware and software system related to the maintenance and operation of SIS; follow-up on user and system issues; monitor database integrity and restore corrupt data; communicate with vendor technical staff to resolve issues or discuss needs.

Train and evaluate assigned staff in areas related to attendance accounting, SIS procedures and State ADA reporting; assign and review work to assure compliance with established standards, procedures and requirements.

Provide user support and training to District staff and users of the SIS; facilitate individual or group trainings at various school sites.

Create custom solutions for end users; receive and respond to report requests from District departments and sites; develop queries, spreadsheets and custom reports as needed; produce custom reports to analyze student academic performance and evaluate instructional support models using SQL, spreadsheet software and other applications as needed.

Monitor and assure database integrity by running a variety of stored procedures, queries and reports; restore corrupt data as needed; create and maintain database security roles and groups; import and export student data.

Install system updates and upgrades; maintain backups and archives of SIS data; test and implement new SIS applications; notify users of significant modifications to the system.

Prepare and maintain a variety of records, lists and reports related to assigned activities; maintain and update pertinent technical reference materials and vendor information; submit student Eligibility in Local Context (ELS) for student eligibility in the UC system.

Perform annual student information system new-year rollover to create database for next school year.

Create and maintain summer school database; support activities related to summer school procedures and activities.

Assure data integrity and coordinate with various departments and staff to assure accurate reporting for CALPADS, ADA and other student data; train District and site staff on CALPADS data entry standards and procedures; map CALPADS codes in SIS for extract; reconcile, certify and submit a variety of reports; maintain CALPADS security/user roles.

Serve as liaison between vendors and District with regard to SIS needs.

Interpret Education Code, Board policies and a variety of State and federal rules and regulations related to student data reporting; read annuals and remain current on District, State and federal student data requirements; research and compile a variety of information; compute statistical information for various federal, State and local reports.

Attend a variety of meetings, conferences, trainings and workshops; participate on assigned committees.

Operate standard office equipment; drive a vehicle to various sites to conduct work.

OTHER DUTIES:

Perform related duties as assigned.

KNOWLEDGE AND ABILITIES:

KNOWLEDGE OF:

Installation, maintenance and operation of assigned student systems software.

Applicable laws, codes, rules and regulations related to student data and assigned activities.

MS SQL server and relational databases and SQL query skills.

Web browsers.

Data collection and analysis.

Federal and State reporting guidelines.

District policies and procedures related to assigned activities.

Principles and practices of training and providing work direction to others.

Basic programming concepts.

Oral and written communication skills.

Interpersonal skills using tact, patience and courtesy.

Record-keeping techniques.

Technical aspects of field of specialty.

ABILITY TO:

Perform a variety of specialized activities in the management and maintenance of the SIS and other assigned systems.

Provide user support and training to District staff and users of the SIS.

Troubleshoot and resolve systems malfunctions, bugs or other errors.

Train and provide work direction to assigned staff.

Create, maintain and update object reports.

Maintain data integrity and prepare backup data files.

Understand and follow oral and written instructions.

Determine appropriate action within clearly defined guidelines.

Communicate effectively both orally and in writing.

Establish and maintain cooperative and effective working relationships with others.

Prepare and maintain records and reports.

Meet schedules and timelines.

Plan and organize work.

Any combination equivalent to: bachelor’s degree in information technology or related field and three years of increasingly responsible experience in student information system operations.

LICENSES AND OTHER REQUIREMENTS:

Valid California driver’s license.

WORKING CONDITIONS:

ENVIRONMENT:

Indoor environment.

Driving a vehicle to conduct work.

Constant interruptions.

PHYSICAL DEMANDS:

Dexterity of hands and fingers to operate a computer keyboard.

Hearing and speaking to exchange information.

Sitting for extended periods of time.

Seeing to view a computer monitor.

The examination process for this recruitment may be comprised of one or any combination of the following: screening of the applicant's training, background, and experience; scored evaluation of responses on a supplemental application; written examination(s); qualifications appraisal oral examination; performance examination; or technical oral examination, scored on a job-related basis. Only the most highly qualified candidates will be invited to continue in the examination process. Successful candidates who pass all parts of the examination process will be placed on the eligibility list in order of their relative merit as determined by these competitive examinations.

If your application is accepted to advance in this recruitment, the exam and interview dates are as follows:

Written Examination - TBD

Oral Examination - TBD

Dates are tentative, but it is highly recommended that you plan your calendar accordingly. No Make-Up dates will be offered.

Other Important information: The duration of the eligibility list is one (1) year unless extended by the Personnel Commission. The eligibility list from this recruitment will be used for full-time, part-time and limited term positions.

New employees to the district are place on step A of the salary schedule. The maximum salary is reached after 3 ½ years of employment.

Recruitments that list Promotional and Open Competitive opportunities may result in one of the following: 1) a dual-certified list in which internal employees of the San Lorenzo Unified School District are awarded seniority points to their final passing score before placement on the eligibility list, or 2) two separate eligibility lists consisting of candidates on a promotional only list and an open list. In the latter case, candidates on the promotional list are referred to the hiring authority before candidates on the open. However, where less than three ranks exist on the promotional list, the open list will be utilized to complete a total of three ranks.

Closing Date/Time: Mon, 08 Sep 2025

Salary:

70942 - 103142 Yearly